Finance & HR assistant (Khartoum) – MSF France


Médecins Sans Frontières (MSF France) France is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of:

Finance & HR Assistant

Work location: Khartoum, Turkish hospitalGross Salary: Salary is in SDG equivalent to 968 USD based on the monthly bank rate
Duration of Contract: 3 months (service contract)Deadline for the applications: 13 Sept 2023

Main Purpose

Execute administrative tasks and do follow-up of project accountancy, according to the administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources.


  • Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments. 
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability. 
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance. 
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR process management. 
  • Update Social Security Tax office employee files in order to meet legal requirements and duties. 
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll. 
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests. 
  • Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative. 
  • Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc. 
  • Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity. 
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation. 
  • Make all administrative information available to the staff (posting, meetings, etc.) 
  • Classify and prepare all accounting pieces as requested by the Administration Manager. 
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support of the Administration Manager and/or the Accounting Manager (ACMA). 
  • Support the Administration Manager in translating documents into the local language. Assists the Administration Manager in meetings upon request. 

MSF Section/Context-Specific Accountabilities

  • Supervise the cleaner and cooks
  • Responsible for the administrative procedures related to MoH incentive and service agreements.
  • Responsible for the office and guesthouse in terms of supply requests and allocation of new arrivals in the rooms.
  • This job description may be amended in line with the activities or evolution of the Mission.


EducationDesirable finance, business, or administration-related diploma.
ExperienceEssential previous working experience of at least two years in relevant jobs. 
Desirable experience in MSF or other NGOs in developing countries.
Desirable familiar with the SAGA finance system.
Languages         English language and local language essential
KnowledgeEssential computer literacy (word, excel, internet)
Stress Management

How to apply

Interested candidates are requested to send ONLY their CVs to this email: [email protected]

Women are highly encouraged to apply for this position

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