Human Resources Assistant (Sudan) – MSF Holland

Job Description

Organization	Medecins sans Frontieres Holland
Job Title	Human Resources Assistant
Location	MSF-OCA- TANEDBA PROJECT
Section/Unit	Human Resources and Administration
No. of Post	1
Salary	G6
Duration	8 Months
Supervisor	Project Human Resources Manager
Closing Date	09 Sept 2025

Accountabilities:

• Under supervision of the Project HR Manager managing personal files in order to ensure accuracy, compliance and on time payments.
• Updating the HR database and personal files to facilitate HR process management.
• Updating Social security & tax office files in order to meet legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance. 
• Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Following up of all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative
• Making all administrative information available to the staff (posting, meetings, etc.), supporting the Project HR Manager in translating documents into local language and assisting in meetings upon request.

Additional HR/ Admin tasks delegated by the Project HR Manager.

Duties and responsibilities:

MSF Section/Context Specific Accountabilities:

• Ensure that all staff have their HR files updated with all required documents (contract, JD, IDs, evaluations, leave requests, overtime, disciplinary documents, etc.). 
• Scan all staff HR files and upload them to SharePoint.   
• Review incentive lists of different supported hospitals/ locations and share with FINHR manager for review. 
• Prepare staff MSF IDs and visibility when applicable and ensure staff returning them before leaving MSF (End of Contract). 
• Notify HR manager with employment contract expiring soon in order to arrange for renewals. 
• Follow up and keep track of office and guesthouse stationary and hygiene materials and make monthly/ quarterly requests to ensure sufficient stock. 
• Follow up and keep track of office tea / coffee break items and ensure sufficient stock. 
• Follow up with the cook, cook aid and cleaners and ensure they have what they require to do their job (hygiene items, tools, drinking water, cooking gas, etc.). 
• Assist FINHR manager with recruitment when required (liaise with government office, announcement posting, calling candidates for the test/ interviews/ etc.). 
• Follow up daily workers requests and prepare Daily workers sheets for domestic team. 
• Support the HR Manager in translating documents into local language. 
• Assists the HR Manager in meetings upon request

Minimum Qualification, Skills and Experience Required:

Education	Essential education in Human Resources Desirable diploma in finance, business or administration
Experience	Essential working experience of at least 3-4 years in HR or Administration jobs. Desirable work experience in Finance Desirable experience in MSF or other NGOs in developing countries.
Languages	Fluency in Arabic and English (speaking and writing) Is essential.  Tigrinya speaking is highly desirable.
Knowledge	Essential computer literacy (word, excel, internet)

How to apply

PLEASE SUBMIT YOUR APPLICATION WITH COPY OF ID, CV, EDUCATION DOCUMENTS AND EXPERIENCE CERTIFICATES AT FOLLOWING ADDRESS BEFORE CLOSING DATE:

• Labor Office Gedarif 
• HAC Office Gedarif

MSF-OCA THANKS ALL APPLICANTS FOR THEIR TIME AND EFFORT; ONLY SUCCESSFUL CANDIDATES WILL BE NOTIFIED ACCORDINGLY.