LOGISTICS COORDINATOR ASSISTANT(PORT SUDAN/ KHARTOUM) – MSF Spain
Job Description:
| Organization | Medecins sans Frontieres Spain |
| Job Title | LOGISTICS COORDINATOR ASSISTANT |
| Location | PORT SUDAN / KHARTOUM |
| Section/Unit | LOGISTICS & SUPPLY |
| No. of Post | 1 |
| Grade Level | 7 |
| SALARY | 1595$ |
| Duration | 6 MONTHS WITH POSSIBILITY TO EXTEND |
| Supervisor | LOGISTICS |
| Closing Date | 14 March 2026 |
Background:
We are seeking a proactive logistics professional who will support the planning, coordination, and supervision of capital-level logistics activities, ensuring efficient fleet management, facilities maintenance, supply flow, and technical equipment oversight in line with MSF standards to sustain safe, reliable, and effective project operations.As the Logistics Coordinator Assistant, you will play a pivotal role in strengthening mission logistics systems at capital level. With a strong focus on operational planning, fleet and asset management, facilities oversight, and emergency preparedness—guided by MSF protocols and technical standards—you will ensure smooth supply chain support, functional infrastructure, and uninterrupted operational capacity across projects.
Duties and responsibilities:
- Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
- Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
- Organizing and supervising the fleet of vehicles in the coordination base (driver’s schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
- Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
- Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
- Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
- Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making.
- Assist the Logistic Coordinator in drawing up logistics contracts and ensure their follow-up.
- Through the Log base, take care of the maintenance and repairs of the houses and office.
- Monitor all current expenses and payments for electricity, water and gas.
- Take care of vehicle maintenance and repairs.
- Take care of all car paperwork, including insurance and registration books.
- Be prepared to participate in Explos and assessments in case of need.
- Visit project sites to support with specific assignments if requested.
- Practical implementation of SOP’s in collocaboration with Logistics Coordinator.
- Management of Mission asset inventory.
Minimum Qualification, Skills and Experience Required:
- Essential Diploma or Bachelor’s degree in Logistics, Supply Chain Management, Engineering, Business Administration, or a related field.
- Minimum 2–3 years of relevant experience in logistics Management, fleet management, facilities management, or supply support, preferably with NGOs or humanitarian organizations.
- Solid technical aptitude with generators, power back-up systems, cold chain equipment, and general facilities maintenance.
- Basic knowledge of IT equipment maintenance coordination.
- Training in Health & Safety, Fire Safety, or First Aid is desirable.
- Experience in emergency preparedness field explo’s and interventions planning and response support.
- Proven experience preparing logistics reports and maintaining documentation in compliance with SOPs.
- Desirable experience with MSF or other NGOs, in developing countries.
- Essential B2 English and Arabic Level.
Competencies:
- Results and Quality Orientation L2
- Teamwork and Cooperation L2
- Behavioural Flexibility L2
- Commitment to MSF Principles L2
- Stress Management
How to apply:
Interested candidates are requested to submit their application Online through the following Google forms link:
Application Link: https:https://forms.gle/ikPwbzNz1ZehG3tW7
Applications must be submitted in English Language including:
- Complete CV in English and copies of all certificates Including (Bachelor degree, experience certificates, relevant training certificates and education certificates, including cover letter).
- Sudanese National ID/Passport.
Please note that Applications submitted through any other channel incomplete applications or applications that do not meet the specified criteria will not be considered in the recruitment process.
Your application will be reviewed only after this form is fully completed and all required documents are uploaded.
Applications submitted through any other channel, or without the full set of documents in each mentioned upload section, will not be processed or considered.
Only applicants selected for the shortlist will be contacted.
All information provided will be handled with strict confidentiality.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Administrative conditions:
- This job profile can be adapted and/or changed according to the evolution of the activities, evolution of the Mission and the program needs.
- The general conditions are detailed in the staff regulations, work contract and health policy.
Confidentiality is the basis for a trustful relationship between patient and health staff. It concerns the provision of privacy as well as the handling of individual personal/ medical information according to medical ethics.
Confidentiality is required and demanded at any time, violation of this will result in immediate administrative action!
YOU ARE PART OF MEDECINS SANS FRONTIERES:
You are expected to treat all the persons you get involved with (beneficiaries, villagers, etc… respectfully without regard of their political or ethnical background. Do not speak about your political opinions and take the time to explain to as many people as possible about MSF mission and about our work in Sudan.
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.
MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence.
MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
