PHARMACY STOREKEEPER (Omdurman) – MSF Holland
Job Description
| Organization | Medecins sans Frontieres Holland |
| Job Title | PHARMACY STOREKEEPER |
| Grade Level | 4 / USD 932 |
| Section/Unit | Medical and Paramedical |
| No. of Post | 1 |
| Location | Omdurman |
| Duration | 6 Months with possibility of extension |
| Supervisor | Pharmacy supervisor |
| Closing Date | 30 April 2026 |
Background:
Execute the pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacy Supervisor, and in collaboration with the supply/logistics team.
Duties and responsibilities:
- Supervising material orders and dispatching in order to ensure rational use.
- Receiving orders and deliveries, identifying potential disparities against the reception sheet from warehouse or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes :
- Ensuring good storage conditions of all medical items in the pharmacy in accordance with pharmaceutical standards in order to ensure continuous availability.
- Ensuring correct fill in entries on the stock cards and software.
- Carrying out or participating in regular inventories including EPREP stock.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months.
- Preparing orders of the different consumption units (departments, wards, others), ensuring proper packaging and dispatching and reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Informing Pharmacy Supervisor as soon as stock reaches alert limit.
- Controlling warehouse facilities in order to ensure materials are kept in good keeping conditions, it includes :
- e.g. Monitoring temperature in the warehouse and eEnsuring that products requiring cold chain are suitably stored and transports received, stored, and prepared and transported appropriately according to MSF Supply and Cold Chain protocols.
- Ensuring cleanliness of premises (stock pharmacy) and in close collaboration with the logistics department, maintaining refrigerating equipment.
- Controlling central pharmacy access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regards to damage, loss, attempted break-ins or theft in the warehouse.
- Ensuring that items to be quarantined (on-going quality alerts) or to be placed in quarantine zone (batch recalls, expired or damaged items) are removed from the stock and safely locked.
- Following up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Preparing reports and passing it to the supervisor.
MSF Section/Context Specific Accountabilities:
- Central Pharmacy Management Support: Provide technical and operational support to the Pharmacy Supervisor in the OMD (Office Management District) to ensure the efficient day-to-day management of the central pharmacies at Al Buluk Hospital and Base.
- PHC Stock Coordination: Assist in the organization and rational management of medical stocks for supported Primary Health Care (PHC) centers.
- Pharmacy Standardization: Ensure that all pharmacy areas within the PHCs are organized in a professional manner, adhering strictly to MSF storage and hygiene guidelines (e.g., FEFO principle, temperature monitoring, and specialized storage for controlled substances).
- Tool & Documentation Maintenance: Diligently update and maintain MSF standard documentation tools (including pharma Tampelate,consumption tool, and physical stock cards) to ensure data accuracy for reporting and forecasting purposes.
- Quality & Compliance: Support the supervisor in implementing MSF quality standards across all supported dispensing points, including the management of quarantine zones for expired or damaged items, management of controlled drugs and the monitoring of cold chain integrity.
- Reporting & Communication: Proactively report any discrepancies in consumption patterns or stock-outs at the PHC level to the Pharmacy Supervisor to facilitate timely monthly order medical orders
Acting Supervisor Coverage: Actively cover the Pharmacy Supervisor’s responsibilities during their absence, ensuring the continuity of pharmacy operations, team coordination, and reporting requirements
Minimum Qualification, Skills and Experience Required:
| Education | Qualified pharmacist technician. Training or experience in pharmaceutical stock management and Good Storage Practices is desirable. |
| Experience | Essential previous experience of at least 2 years in similar or relevant positions. Desirable previous experience in MSF or other NGOs in developing countries. |
| Languages | Local language (Arabic) essential. Mission language (English) desirable. |
| Knowledge | Essential computer literacy (word, excel and internet) |
| Competencies | Results and quality, teamwork, flexibility, commitment to MSF, stress management |
How To Apply :
Interested candidates are requested to send their CV & copy of educational and experience
Certificates directly to MSF- Holland- Omdurman office: Al Thawra 8, House no. 1226 Omdurman.
Required Documents: Motivation letter, updated CV, copy of required /related degree and
National ID must be uploaded directly to your application
Female candidates are highly encouraged to apply.
