Pharmacy Supervisor (Khartoum) – MSF Belgium
Job Description
| Organization | Medecins sans Frontieres Belgium |
| Job Title | Pharmacy Supervisor |
| Location | Khartoum |
| Section/Unit | Medical and Paramedica |
| No. of Post | 1 |
| Salary | Level 7/ 1309.34 USD |
| Supervisor | Mission Pharmacy Manager / Project Medical Referent- Medical Activity Manager / Medical Coordinator |
| Closing Date | 03 June 2025 |
Ensuring the general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols, and procedures, in order to ensure its efficiency and operating availability
Duties and Responsibilities:
Accountabilities
- Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
- Coordinating the delivery, reception, and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
- Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
- Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns, and keeping conditions in order to ensure their therapeutic progression
- Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of dependent pharmacies in order to avoid ruptures of stock ruptures or having expired drugs.
- Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development, and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
- Recording all items received and issued in the computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
- Assisting in the training of nursing staff regarding the dispensing of drugs and their side effects
MSF Section/Context Specific Accountabilities
The hospital Pharmacy supervisor is the primary responsible for the comprehensive management of all MSF medical stock relevant Bashyer hospital activities. This includes providing direct support to various departments within Bashayer Hospital and adopt a strong working relationship with the Ministry of Health pharmacy team. The objective is to guarantee the consistent availability of essential medical supplies, enabling the effective operation of all supported services, notably:
- Emergency Room
- Outpatient Department
- Cholera Treatment Center
- Inpatient Therapeutic Feeding Center (ITFC)
- Comprehensive Emergency Obstetric Care Centre
Minimum Qualification, Skills, and Experience Required:
| Education | Essential: degree in pharmacy management or nursing-related studies, or medical profile. |
| Experience | At least 1 year of certified work experience as a pharmacy manager |
| Languages | Mission language essential; local language desirable |
| Knowledge | Essential computer literacy (Word, Excel) |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 to MSF Principles L2 Stress Management L3 |
How to Apply
Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID) to:
Via hand delivery of the application through HAC, Umdurman, or Basahir Teaching Hospital
Please note that MSF will only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called for a written test and interview in Khartoum.
