Project Pharmacy Manager (Khartoum) – MSF Belgium
Job Description
| Organization | Medecins sans Frontieres Belgium |
| Job Title | Project Pharmacy Manager |
| Location | Khartoum |
| Section/Unit | Medical and Paramedica |
| No. of Post | 1 |
| Salary | Level 10 / 2343.19 USD |
| Supervisor | Mission Pharmacy Manager |
| Closing Date | 03 June 2025 |
Defining, coordinating and monitoring all pharmacy related activities in the project area including management of staff, according to MSF protocols, standards and procedures and the mission’s pharmacist and Medical Coordinator’s guidelines, in order to ensure the proper management and supply of drugs and medical devices
Duties and Responsibilities:
- Participating actively in the definition and update of the annual planning and budgets of the pharmacy activities in the project.
- Supervising the functioning and organization of the project central pharmacy and other peripheral units, setting the protocols and procedures to be followed by all staff in order to ensure the quality of the service provided to the population, including pharmaco vigilance in case of need.
- Defining storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents) in order to ensure good storage conditions (temperatures, humidity and light exposure) and the accurate handling of the products and equipment in terms of hygiene and that all hygiene and security procedures are followed in project pharmacies (cleaning, controlling pests and rodents, etc.)
- Giving support in the ordering and supply process of medicines and medical devices. Monitoring correct stock management across pharmacies within project area, to guarantee a good control and up to date data of stock levels and avoid expiries, overstocks and stock outs. Reporting on drug consumptions and medical devices dispensed according to protocols, informing on unusual patterns.
- Ensuring, in cooperation with the project logistic manager, proper maintenance of cold chain and storage conditions (e.g. humidity, temperature, light exposure, cleanliness, pest and rodents control, etc.), and that classification and organization of medicines and medical material meet MSF protocols.
- Ensuring the collection of data for monitoring and surveillance of optimal quantity & quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (analyzing rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counseling, good dispensing practices and safe medication practices.
- Supervising, coaching, motivating and evaluating all the pharmacy staff under his/her responsibility, in order to ensure the strict respect for working procedures and protocols. Ensuring that all pharmacy staff uses required clothes and equipment according to protocols, i.e. white coat, gloves, etc.
- To define, if needed, training opportunities for the medical staff.
- Carrying out all the reporting tasks associated to his/her field of action and responsibility, ensuring its consistency and accuracy, in order to support in the relevant decision-making and participating in monthly reports according to guidelines (SitReps, medical statistical reports, etc.)
- Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
MSF Section/Context Specific Accountabilities
The Project Pharmacy Manager is the primary responsible for the comprehensive management of all MSF medical stock relevant to project activities. This includes providing direct support to various departments within Bashayer Hospital and adopt a strong working relationship with the Ministry of Health pharmacy team. The objective is to guarantee the consistent availability of essential medical supplies, enabling the effective operation of all supported services, notably:
- Emergency Room
- Outpatient Department
- Cholera Treatment Center
- Inpatient Therapeutic Feeding Center (ITFC)
- Comprehensive Emergency Obstetric Care Centre
Furthermore, the Pharmacy Manager will be directly accountable for the daily oversight of medical supply requirements for the mobile clinic. A key aspect of this role involves participating in developing a contingency plan for any potential emergency interventions by ensuring immediate readiness of medical supplies, as guided by the Project Medical Referent.
Minimum Qualification, Skills, and Experience Required:
| Education | Essential: pharmacy degree (or equivalent 4-5 years diploma according to the country of origin of the pharmacist) |
| Experience | Two years of demonstrated experience as a pharmacist required. Experience in MSF or other NGO’s in developing countries is desirable |
| Languages | Mission language essential; local language desirable |
| Knowledge | Essential computer literacy (word, excel) |
| Competencies | Results and Quality Orientation L2Teamwork and Cooperation L2Behavioural Flexibility L2to MSF Principles L2Stress Management L3 |
How to Apply
Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID) to:
Via hand delivery of the application through HAC, Umdurman, or Basahir Teaching Hospital
Please note that MSF will only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called for a written test and interview in Khartoum.
