Purchasing Officer (Khartoum) – MSF Belgium

Job Description

Organization	Medecins sans Frontieres Belgium
Job Title	Purchasing Officer
Location	Khartoum
Section/Unit	Logistics and Supply
No. of Post	1
Salary	Level 5/ 986.26 USD Basic Salary Per Month
Duration	2 months
Supervisor	Supply Chain Team Leader / Project Supply Chain Manager / Supply Supervisor / Supply Chain Officer
Closing Date	03 June 2025

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

Duties and Responsibilities:

• Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
  • Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
  • At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
  • Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
  • Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
  • Assisting  in reception control process with the storekeeper
• Performing delegated tasks according to his / her activity and as specified in his/her job description

MSF Section/Context Specific Accountabilities

• Able to prioritize urgent versus non-urgent.
• Able to process purchase orders, select the right supplier and deliver in time.
• Follow OCB emergency validation table for purchases.

Minimum Qualification, Skills, and Experience Required:

Education	Essential, secondary education; commerce related studies desirable
Experience	At least 2 years’ experience in supply chain related jobs
Languages	Mission language essential; local language desirable
Knowledge	Essential computer literacy (word, excel)
Competencies	Results and Quality Orientation L2Teamwork and Cooperation L2Behavioural Flexibility L2to MSF Principles L2Stress Management L3

How to Apply

Interested candidates are requested to send their applications with documents (Updated CV, Educational certificates, work experience certificates, previous employers’ references, and a copy of their national ID) to:

Via hand delivery of the application through HAC, Umdurman, or Basahir Teaching Hospital 

Please note that MSF will only accept applications and CVs submitted in the English language. Only shortlisted candidates will be called for a written test and interview in Khartoum.