Finance Coordinator(Gadrief) – MTI
Job Description
| Organization | Medical Teams International |
| Work Station | Country Office_ Gadrief |
| Supervisor | Country Director |
| Deadline | January 15/2024. |
Background:
The Finance Coordinator is responsible for providing overall leadership to the Financial and compliance of the Sudan office of Medical Teams International.
This position works closely with the Country Director and senior leaders to ensure all Medical Teams in Sudan establish and adhere to efficient, professional, and legally compliant policies and procedures, and are aligned with MTI global policies and standard operating procedures for support services, including financial systems, taxation, labor legislation, legal registration and administrative services.
Duties and responsibilities:
General:
- Build a finance and administration team both at the field and country office level
- Review the structure of the finance and administration structure and advise the country director on possible changes
- Develop a plan to train all relevant staff in financial procedures and educate all team members on the financial aspect of their role.
- Proactively identify problems and successes to ensure sustainable improvement of financial performance.
- Work with the grant manager in preparation of financial donors and other reports.
- Provide technical leadership to Finance Officers in field locations on all finance procedures and processes.
- Support and collaborate with all relevant program and operation staff about financial matters and as well on the overall improvement of the country program.
Finance Management
- Ensure timely financial planning, analysis, review, and forecasting in collaboration with the head office and field team.
- Ensure the establishment, implementation, and management of the MTI financial system, reporting, tools, and standard operating procedures at the country level in collaboration with the Head office finance team.
- Liaise with head office, field, and country office, including the transfer of funds.
- Manage and ensure that accounting and finance records are complete and up to date at the country office and field office level through the establishment of standardized filing systems
- Managing and reviewing procurement and contractual activities including ensuring budget availability, allowability, allocability, adherence to procurement policy, and reasonableness.
- Ensure all audit, legal, and donor requirements are met and documents in expenses.
- Ensure timely payment to all organization’s payees and vendors and maintain sufficient and complete payee files.
- Supervise the preparation of allocations of funding, cash disbursement, and budgeting of planned expenses in the projects by financial management policies and established approval levels.
- Communicate and share budget and spending plans and authorizations to the country and field office.
- Establish banking arrangements and closely work with Bank managers about any risks including foreign exchange fluctuations; cash management of local bank accounts and availing petty cash funds.
- Coordinate with the Country Director and accountants to ensure Medical Teams meet taxation obligations in Sudan, liaise with government taxation institutions, and submit tax reports.
- Ensures compliance and consistency with the organization’s policies and procedures, as well as compliance with donor and local regulations/requirement
- Coordinate and support all internal/external audits and compliance tests.
- Planned, developed, ed, and prepared financial reports for both internal and external audiences as applicable.
- Coordinate, with the Country Director, the development and implementation of policies and SOPs to mitigate fraud and financial mismanagement.
- Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
Project Financial Oversight
- Compile analyze and report on actual and planned monthly expenditures, interpret, and communicate with operational and program teams.
- Analyze variance against approved/forecasted budgets and make recommendations.
- Conduct regular field visits to monitor and support the financial performance of a project and support the field team.
- Coordinate, supervise, and prepare all financial statements/reports to various bilateral, multilateral
donors. - Assist in the establishing and maintain commodity inventory management system and asset control
procedures.
Others
- Support the Country Director and Program Managers to regularly update Medical Teams’ safety and security policies, SOPs, travel and vehicle policies, and ensure consistency of safety and security assessments across field locations.
- Support Program Managers to ensure visitors are appropriately managed, including providing orientation, connecting to field staff, and maintaining regular contact to advise on issues.
- Ensure the safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, and Child & Vulnerable Adult protection policies and sexual harassment policies
- Ensure all incidents of safety and security or abuse of policies above is reported through established systems.
Minimum Qualification, Skills and Experience Required:
- Bachelor’s Degree in Accountancy, Business Administration/Management, or other relevant fields
- Preferred: Master degree in relevant field.
- Additional finance related trainings about donor regulations, project management or humanitarian standards or related fields are advantages.
EXPERIENCE
- Minimum 7 years of experience required in relevant field – finance/accountancy, or business management is required. 2-3 Years as Finance Coordinator or Manager with INGOS or UN.
- Experience working with other INGOs or other non-profit organizations in a similar role is preferable.
- Experience in logistics, procurement, and routine administrative office support is required.
- Experience of working in humanitarian and emergency setting with a similar role is highly preferable.
KNOWLEDGE, SKILLS & ABILITIES
- Dedication to the mission of Medical Teams International.
- Knowledge of Financial, taxation and business management processes.
- Skilled in using Financial Management software, as well as Microsoft Word, Excel and Outlook.
- Commitment to organizational strengthening and programmatic growth in accordance with humanitarian needs.
- Good understanding of humanitarian standards, protection and accountability.
- Strong organizational and administrative capacity, including proficiency in budget development and management.
- Excellent English Language Skills (Written, Spoken).
- Good report writing skills.
- Skilled in coaching managers and capacity building.
- Ability to work independently and proactively with high level of attention to details.
- Ability to hold staff accountable to work responsibilities, organizational protocol and ethical standards.
- Very good interpersonal skills and team player.
- Excellent and diplomatic communication and representation skills.
- Excellent problem-solving skills and ability to learn new processes and systems.
NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.
How to Apply
Applicants must submit their applications, cover letter, Curriculum Vitae, All qualifications, work certificates, nationality card and birth certificates, 3 reference letters through Labor Office Gadref. Hard copy applications must be submitted in sealed envelope.
Application deadline is January 15/2024.
