Finance Officer(Gadarief)-Medical Teams International

Job Description

Organization	Medical Teams International
Work Station	Gadarief
Supervisor	Finance Coordinator
Deadline	10 March 2024

This position works closely with the field Manager, logistics and procurement officer, and other senior leaders to ensure all Medical Teams in Sudan establish and adhere to efficient, professional, and legally compliant finance policies and procedures, and are aligned with MTIs’ global and country policies and standard operating procedures for support services, including financial systems, taxation, labor legislation, legal registration, and administrative services. 

Duties and responsibilities:

General:

• Build a finance and administration team both at the field office level.
• Review the structure of the finance and administration structure and advise the field Manager on possible changes.
• Develop a plan to train all relevant staff in financial procedures and educate all team members on the financial aspect of their role.
• Proactively identify problems and successes to ensure sustainable improvement of financial performance.
• Work with the grant manager in preparation of financial donors and other reports.
• Provide technical leadership to Finance Officers in field locations on all finance procedures and processes.
• Support and collaborate with all relevant program and operation staff about financial matters and as well on the overall improvement of field level program.

Finance Management

• Ensure timely financial planning, analysis, review, and forecasting in collaboration with the head office and field team.
• Ensure the establishment, implementation, and management of the MTI financial system, reporting, tools, and standard operating procedures at the field level in collaboration with the Head office finance team.
• Liaise with head office, and field office, including the transfer of funds.
• Manage and ensure that accounting and finance records are complete and up to date at the field office level through the establishment of standardized filing systems.
• Managing and reviewing procurement and contractual activities including ensuring budget availability, allowability, allocability, adherence to procurement policy, and reasonableness.
• Ensure all audit, legal, and donor requirements are met and documents in expenses. 
• Ensure timely payment to all organization’s payees and vendors and maintain sufficient and complete payee files.
• Supervise the preparation of allocations of funding, cash disbursement, and budgeting of planned expenses in the projects by financial management policies and established approval levels.
• Communicate and share budget and spending plans and authorizations to the field office.
• Establish banking arrangements and closely work with Bank managers about any risks including foreign exchange fluctuations; cash management of local bank accounts and availing petty cash funds.
• Coordinate with the Field Manager and accountants to ensure Medical Teams meet taxation obligations in Sudan liaise with government taxation institutions and submit tax reports.
•  Ensures compliance and consistency with the organization’s policies and procedures, as well as compliance with donor and local regulations/requirements.
• Coordinate and support all internal/external audits and compliance tests.
• Planned, developed, ed, and prepared financial reports for both internal and external audiences as applicable.
• Coordinate, with the Field Manager, the development and implementation of policies and SOPs to mitigate fraud and financial mismanagement. 
• Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.

Project Financial Oversight

• Compile analyze and report on actual and planned monthly expenditures, interpret, and communicate with operational and program teams.
• Analyze variance against approved/forecasted budgets and make recommendations.
• Conduct regular field visits to monitor and support the financial performance of a project and support the field team.
• Coordinate, supervise, and prepare all financial statements/reports to various bilateral, and multilateral 
  donors. 
• Assist in establishing and maintaining commodity inventory management system and asset control 
  procedures.

Minimum Qualification, Skills, and Experience Required:

EDUCATION, LICENSES,& CERTIFICATIONS                                                                                                            

• Bachelor’s Degree in Accountancy, Business Administration/Management, Human Resource Management or other relevant fields
• Additional finance-related training about donor regulations, project management humanitarian standards, or related fields are advantages

 EXPERIENCE                                                                                                                   

• Minimum 5 years of experience required in a relevant field – finance/accountancy,  operations management, or business management is required.
• Experience working with other INGOs or other non-profit organizations in a similar role is preferable.
• Experience in logistics, procurement, and routine administrative office support is an added advantage.
• Experience of working in humanitarian and emergency settings with a similar role is highly preferable.

How to Apply

Applicants must submit their applications, cover letter, Curriculum Vitae, All qualifications, work certificates, nationality card and birth certificates, and 3 reference letters at HAC. Or Labor Office Gadaref Hard copy applications.

    The application deadline is March /10/2024.