Administration / Liaison Officer – NRC
About NRC
The Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation – Sudan.
The NRC has recently re-registered to operate in Sudan, and is currently in the country start-up phase, conducting assessments and designing the first steps of the program. The focus will be given to people displaced by conflict, refugees, and vulnerable migrants, and potential geographical areas of work will be Khartoum state, South Kordofan, and the Blue Nile on a first phase, with the idea to expand to other States.
As a priority, NRC is therefore hiring a Logistics Officer to be part of establishing NRC’s program in Sudan.
Job Description
Administration / Liaison Officer Sudan Khartoum
| Organization | The Norwegian Refugee Council |
| Job Identification | 3219 |
| Job Category | Administration |
| Locations | Khartoum |
| Apply Before | 27/09/2021, 12:10 |
| Degree Level | Some High School |
| Job Schedule | Full time |
Under the superviosn of the HR Coordinator, Provides effective liaison function with government, and other partners (HAC, immigration,COR), focusing on achievement of the following results:
1. Documentation:
- Liaising with relevant authorities in consultation with HR Coordinator to process visas, work permits and residencies for international staff and visitors: Provide mission orders, process visa permits and a deal with immigration issues
- Focal point with HAC, the Admin & Liaison officer will be the interface between NRC and authorities regarding NRC official documents (registration, authorizations, etc.) including renewal, Legal services & documents
- Reception & dispatch of documents. Arrangement for courier services (commercial courier, official mailing, sign boards…) Shipping agreement for staff moving into Country and out,
- Establish and maintain proper filing and archiving system of admin document and correspondance,
- Maintain up-to-date contact details of the local authorities, and partner with whom NRC has working relationship; including contact personnel and documentation requirements.
- Continuously follow up with relevant Government office for current and up-to-date information on policies related to visas, work permits, tax exemption requirements, customs clearing etc; and advice NRC staff
- In close collaboration with the logistic Manager, prepare and raise required documentation to relevant authorities for tax exemption on import/export items that might arise
- Conducts admin briefing for new international staff ; prepares briefing notes for new staff on immigration formalities and ensures that the information is continuously updated.
2. Office & accommodation:
- Administrative advice and support to international staff (e.g. assist international staff and in finding suitable housing according to their needs within a short time frame).
- Management of offices and residences including supervision of staff assigned (cleaners)
- Management of lease agreements for all premises (office, residence, warehouse): preparation, renewals, termination, rents, addressing issues with Landlords,
- Arrange accommodation for visitors and staff in residences and hotels, from booking to billing,
- Provision of office and guest houses supplies consumables and non-consumables,
- Manage meeting rooms (occupancy, furniture, equipment)
- Managing of minor maintenance for the Khartoum office including office equipment/furniture as agreed with procurement department.
- Ensure adequate supply of stationery and office supplies; managing of the reception
- Maintaining of the guesthouses, guesthouse equipment and supplies
3. Travel:
- Responsible for the organization of international travel arrangements
- Overall responsibility to ensure NRC visitors and consultants travel, accommodation and administration needs are met including transportation to and from the airport,
- Transport and accommodation arrangements for visitors and staff, from booking to billing (air, road, sea), according to procedures and framework agreements in place,
- Coordinate Freight and shipping of personal luggage of expatriates
Competencies
1. Education
- First level university degree (Bachelors or equivalent), preferably in Business Administration, Public Administration,
- Advanced university degree (Masters or equivalent) will be considered a strong asset/desired.
2. Work Experience
- At least 2 years of progressive experience in a relevant position such as provision of administrative and liaison services, logistics and supply chain management, custom clearance.
- Experience with administration, supply, protocol and liaison functions with International Organization would be considered as an asset.
- Experience and proven track record in dealing with government ministries, custom authorities and other relevant offices in processing various documents would be considered as an asset.
- Excellent computer skills and advance knowledge of MS Office is required.
- Having a valid driving license is required.
3. Language: Fluency in written and oral Arabic, and professional knowledge of English is required.
About Us
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment.
The NRC headquarters is located in Oslo and has about 280 employees. Additionally the organisation has a presence in Brussels, Geneva, Washington, D.C., Berlin, London and Addis Ababa. NRC was established in 1946 under the name “Europahjelpen” (“Aid to Europe”), to assist refugees in Europe after World War II.
For jobs from The Norwegian Refugee Council visit: NRC Jobs Page
