Administration Officer – NRC

Job Description

Organization	The Norwegian Refugee Council
Job Identification	6404
Job Category	Administration
Locations	Khartoum
Apply Before	06/20/2022, 03:39 PM
Job Schedule	Full time

Administration Officer – Executive Assistant (National only)

The Norwegian Refugee Council has an interesting and rewarding opportunity to be part of our newest country of operation – Sudan.

The NRC has recently re-registered to operate in Sudan, and is currently in country start-up phase, conducting assessments and designing the first steps of the programme. Focus will be given to people displaced by conflict, refugees, and vulnerable migrants, and potential geographical areas of work will be Khartoum state, South Kordofan and Blue Nile on a first phase, with the idea to expand to other States. 

As a priority, NRC is therefore hiring a Administration Officer (Executive Assistant) to be part of establishing NRC’s programme in Sudan. 

Duties and Responsibilities

Generic responsibilities

• Ensure adherence with NRC policies, tools, handbooks and guidelines
• Implement delegated support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the Admin function

Specific responsibilities

• Responsible for setting up and coordinating Country Management Group meetings, including drafting of agenda, identification of meeting venue and/or video conference, minute taking and follow-up on actions and wider information sharing with relevant people
•  Writing, filing, and follow-up on minutes of management team meetings, including the CMG, as well as the Support Management Group, Programme Management Group, and – in time – Operations Management Group
• Collate inputs from Area Management Teams and other departments for periodic reporting, including the NRC triannual reports
• Track and analyse progress against NRC Country Strategy for Sudan
• Maintain and update the Weekly Read File and Operations Room.  If necessary, help set up and maintain the Crisis Management Team room.
• Maintain overview of Country Director projects, agendas, correspondence, upcoming engagements and open issues
• Support the Country Director with relevant administrative and secretarial tasks, such as preparation for donor briefings, NRC-hosted NGO meetings, travel plans, greeting guests etc.
• Support Sudan HR and Administration unit, with administrative arrangements related to events held by the NRC Sudan country office
• Other as hoc tasks related to HR and admin as identified by the Line Manager. 

Qualifications / Context related skills, knowledge and experience:

• Experience from working as an Admin Officer or similar job profile (e.g. as a PA).
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Excellent knowledge of English, written and spoken
• Ability to take high-quality meeting minutes
• Digital/computer literacy
• Business etiquette

We can Offer

• Duty Station: Country Office – Khartoum
• Travel: 15 %
• Salary/Benefits: NRC offers a competitive compensation and benefits package
• NRC may be required to verify the identity of its partners and employees to check they have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.
• Females are highly encouraged to apply
• Please apply in nrc.no/careers