Finance Assistant (Kosti) – NRC

OrganizationThe Norwegian Refugee Council 
Job Identification12860
Job CategoryAssistant
LocationKosti, Sudan
Apply Before26/11/2023, 03:58 PM
Job ScheduleFull time

The purpose of the officer position is day to day implementation of the support functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

  1. Adhere to NRC policies, tools, handbooks, and guidelines.
  2. Assist with the implementation of the support function portfolio according to plan of action.
  3. Prepare and develop status reports as required by management.
  4. Ensure proper filing of documents.
  5. Promote and share ideas for improvement of the support function.
  6. Any other responsibility as identified and assigned by the Finance Manager

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus, and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. 

  • Take day to day responsibility of managing petty cash and cash box.
  • Take day to day responsibility of managing cheque payments.
  • Maintain up to date records and project accounts on the system to ensure that timely, accurate and appropriate information is available and reported.
  • Preparation of payment requests for cash and cheques and ensure timely settlement of all undisputed invoices.
  • Assist the Finance Manager or Finance Officer to perform cash and bank reconciliations.
  • Ensure daily, weekly, monthly and periodic cash count is done.
  • Assist Finance Manager or Finance Officer in tracking advance and ensure that clearance of advance is done on time.
  • Ensure that all support documents are complete and accurate before the financial transaction is done.
  • Take a leading role in the scanning and online archiving of transaction supporting documents.

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: 

  • Logistics & Procurement Staff – Supporting Documents & Bid Openings 
  • Tax authorities – Remittance of Statutory Deductions 
  • Auditors – Year end Audit 
  • Vendors – Payment and Enquires 

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

  • Handling insecure environment
  • Planning and delivering results.
  • Empowering and building trust
  • Communicating with impact and respect

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews: 

•          The Job Description 

•          The Work and Development Plan 

•          The Mid-term/End-of-trial Period Performance Review Template

•          The End-term Performance Review Template

•          The NRC Competency Framework

These are skills, knowledge and experience that are important for effective performance. 

Generic professional competencies: 

  • 2 Years Experience in a humanitarian/recovery context preferred.
  • University degree in accounting, economics, financial studies, business administration, or any related field.
  • Experience working in complex and volatiles contexts preferred.
  • Basic computer skills, including MS Word, Outlook and Excel required.
  • Ability to work diligently both independently and in a team setting required.
  • Willingness to travel regularly to the field in under-resourced settings required.
  • Fluency in English and Arabic, both written and verbal required.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

Female candidates are strongly encouraged to apply!

Email and paper applications will not be considered.

Any application that does not contain academic certificates and experience certificates will not be considered.

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Kosti Area Office

Travel: 80% 

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

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