Grants Manager – NRC
Job Description
| Organization | The Norwegian Refugee Council |
| Job Identification | 11295 |
| Job Category | Donor relations |
| Apply Before | 11/07/2023 |
| Job Schedule | Full time |
The Grants Manager will contribute to achieving quality programming by ensuring effective grants management including, internal and donor compliance requirements, timely and quality proposal development as well as reporting, and leading on internal and external grants-related communications as delegated by the Head of Programme. S/he will also oversee the key mandatory activities under NRC’s Project Cycle Management (PCM), including leading the Partnership sub-department and NRC’s work with national local implementing as well as strategic partners.
Generic Responsibilities:
- Adherence to NRC policies, guidance, and procedures;
- Maintain an overview of all grants, donor requirements, rules and regulations, and internal and external deadlines;
- Lead the process of developing donor applications and reports, as well as ensuring donor compliance and quality control;
- Contribute to the development and revision of funding proposals, budgets, and donor reports;
- Be updated on donor priorities and track and share relevant calls for proposals;Proposal Development
- Build positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
- Coordinate proposal development for NRC Sudan’s portfolio of donors;
- Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.
Specific Responsibilities:
Due Diligence Assessments and Agreements
- Lead on NRC Sudan’s due diligence assessment when and as required by an existing or new donor;
- Lead on organisational assessments of Partners as per NRC’s Grants Management procedures;
Grant Agreement
- Review donor contracts, flag any points that might challenge NRC’s procedures, and support contract negotiations;
- Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget;
Donor Reporting and Monitoring
- With support from the Grants Coordinator, lead the coordination and finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;
- Highlight critical financial issues such as under/over spends to finance and Budget Holders, and follow up in writing when discussed verbally;
Donor Compliance
- Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
- Support and advise programme colleagues with queries related to donor compliance on grants within portfolio
Partnership Management
- Support Area Offices and programme staff in identification of local and national NGOs and CSOs, lead on assessment and development of capacity building plans;
- Implement the Country Office’s Local Partnership Strategy in accordance with the 2022-2025 Country Strategy, Specific Objective 4. Responsible for overseeing the support to field teams across all departments (including Area Office, Support, Programme Unit, etc.) in engaging with and applying NRC Sudan’s partnership strategy, SOP, RACI matrix, and tools throughout the project cycle, including supporting Area Offices to identify potential partners, conduct organisational capacity assessments, and review partner performance and provide technical support to NRC implementing teams on issues related with projects implemented by partners;
General Administration
- Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems;
- Visit area and/or field offices to support with capacity building of staff and partners and monitoring purposes.
Professional Competencies
- At least 4 years’ of relevant experience in a related field;
- Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors);
- Experience working in complex environments and with displaced populations;
- Good understanding of donor rules and regulations;
- Good communication and interpersonal skills;
- Excellent written and oral communication skills in English;
- Strong organisational and team working skills
- Proven skills and experience in report and proposal development and working with multiple donors;
- Willingness to travel to area offices according to travel requirements.
Additional Information:
Reports to: Head of Programme
Supervision of: 2x Grants Coordinator and Partnership Coordinator
Duty station: Nairobi, Kenya (the position will be required to move to Sudan in due time)
We Offer:
Female candidates are strongly encouraged to join our work culture that empowers every employee to share ideas and take responsibility: At NRC, we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative
- 12 months fixed term contract
- An opportunity to match your career to a compelling cause
- A chance to meet and work with people who are the best in their fields
Internal candidates are encouraged to apply but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference.
To apply as an internal candidate, click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site
Click this email to contact the recruitment team; quote the full name of the advert on your subject line. Applications sent via email will not be accepted. Please check your application status on your NRC application profile.
This position is open to all nationals.
ABOUT US
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.
Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
