Grants Manager – NRC


Job Description

Grants Manager Sudan Khartoum

OrganizationThe Norwegian Refugee Council 
Job Identification3969
Job CategoryDonor relations
Apply Before29/12/2021, 17:00
Degree LevelBachelor’s Degree
Job ScheduleFull time

NRC in Sudan is looking for a Grants Manager will contribute to achieving quality programming by ensuring effective grants management including, internal and donor compliance requirements, timely and quality proposal development as well as reporting, and leading on internal and external grants-related communications as delegated by the Head of Programme. S/he will also oversee the key mandatory activities under NRC’s Project Cycle Management (PCM). The Grants Manager line manages the a Grants Coordinator and a Partnership Coordinator, ensures NRC programme/support teams are informed of relevant donor compliance regulations and NRC procedures, manages donor and other external reporting, and coordinates grant revisions. S/he also supports donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected. The Grants Manger supports Project Managers and Core Competency Specialists in the development of proposals and reporting in line with the grant process flowchart.

Specific responsibilities

Proposal Development

  1. Build positive working relationships with other teams in the Country Office to coordinate and support development of high quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);
  2. Coordinate proposal development for NRC Sudan’s portfolio of donors;
  3. Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included. 

Due Diligence Assessments and Agreements

  1. Lead on NRC Sudan’s due diligence assessment when and as required by an existing or new donor;
  2. Lead on organisational assessments of Partners as per NRC’s Grants Management procedures;
  3. In coordination with the Head of Programme, draft Partner Agreements/MoUs with relevant Annexes and take through signing processes;
  4. Contribute to partner capacity building as required and identified in partner assessment.

Grant Agreement

  1. Review donor contracts, flag any points that might challenge NRC’s procedures, and support contract negotiations;
  2. Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget;
  3. Together with the Grants Coordinator and Officer, summarise in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings;
  4. Coordinate with respective budget holders and finance in order to ensure budgets are correctly allocated and aligned;
  5. Work with the relevant Area Manager/ Core Competency Specialist to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated and all mandatory internal documents are in place (internal logframe, internal budget, procurement plan, M&E matrix).

Donor Reporting and Monitoring

  1. With support from the Grants Coordinator, coordinate the finalization of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards; 
  2. Highlight critical financial issues such as under/over spends to finance and Budget Holders, and follow up in writing when discussed verbally;
  3. Provide technical support to relevant Core Competency Specialists and Budget Holders on monitoring issues and budget revising (if required);
  4. Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received);
  5. In collaboration with the Advocacy and Media team, contribute to the development of country factsheets and other relevant information pieces for donor visits/meetings.

Donor Compliance

  1. Be familiar with all NRC organisational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines;
  2. Support and advise programme colleagues with queries related to donor compliance on grants within portfolio;
  3. Through the Grants Coordinator and Officer, work with other departments (i.e. programmes, finance, M&E) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists);
  4. Support Grants Coordinator and Area Managers in the close out of grants, including project close-out meetings;
  5. Assist in training and capacity building related to NRC Grants Management/donor compliance as required.

 General Administration

  1. Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems;
  2. Visit area and/or field offices to support with capacity building of staff and partners and monitoring purposes;
  3. As the ultimate custodian, support the Grants Coordinator and Officer to ensure correct and up-to-date maintenance of the Grants Tracker and Cycles – NRC’s grant management platform;
  4. Assist the Head of Programme as necessary, including representation and attendance at meetings as required, and coordination with teams to follow up on agreed action points.

Generic professional competencies:

  • At least 4 years’ of relevant experience in a related field;
  • Experience of donor relations and grants management (e.g. with institutional humanitarian and development donors);
  • Good understanding of donor rules and regulations;
  • Good communication and interpersonal skills;
  • Excellent written and oral communication skills in English;
  • Strong organisational and team working skills;
  • Proven skills and experience in report and proposal development and working with multiple donors;
  • Above average computer skills, particularly in Microsoft Windows Word and Excel;
  • Willingness to travel to area offices according to travel requirements.

Context related skills, knowledge, and experience:

  • Good cultural awareness and sensitivity;
  • Ability to work under pressure, independently and with limited supervision;
  • Ability and willingness to work/live and be mobile under difficult circumstances;
  • Knowledge of the NGO operations and the dynamics of the humanitarian sector;
  • Holds self-accountable for making decisions, managing resources efficiently, holds the team and partners accountable to deliver on their responsibilities.

What We Offer

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

Female candidates are strongly encouraged to join our work culture that empowers every employee to share ideas and take responsibility: At NRC we think outside the box. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative

  • 12 months fixed term contract renewable subject to performance and funding
  • Grade 8 in NRC’s grade structure
  • An opportunity to match your career to a compelling cause
  • A chance to meet and work with people who are the best in their fields

Internal candidates are encouraged to apply but we are also open to external applicants who can show a commitment to NRC and being part of a challenging, but important mission to make a difference.  

To apply as an internal candidate, click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site

**Apply by completing all the system required fields of your experience in your application**

About Us

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC requires staff members who travel on an international contract to the field to undergo an medical examination with our medical provider. Employees must produce a Health Clearance Certificate before departure stating that there are no relevant health concerns. If staff are unable to provide this, NRC reserves the right to terminate the Contract of Employment. 

The NRC headquarters is located in Oslo and has about 280 employees. Additionally the organisation has a presence in Brussels, Geneva, Washington, D.C., Berlin, London and Addis Ababa. NRC was established in 1946 under the name “Europahjelpen” (“Aid to Europe”), to assist refugees in Europe after World War II.

For jobs from The Norwegian Refugee Council visit: NRC Jobs Page

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