Admin Officer (Port Sudan) – Plan International

Job Description

Organization	Plan International
Job Title	Admin Officer (50287)
Requisition ID	50287
Location	Port Sudan
Reports to	Logistics Coordinator
Type of Role	Fixed Term 12 months contract
Closing Date	12 September 2024

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The Administration Officer will provide:

The Administration Officer’s primary responsibility is to ensure that the office operations run smoothly by implementing appropriate procedures and control mechanisms as per Plan International’s Supply Chain Operation Manual (SCOM). The role involves managing administrative and logistical support for the office in Port Sudan, including office maintenance, petty cash management, and providing support to expatriate staff and visitors.

The position involves overseeing:

The Administration Officer oversees the maintenance and upkeep of the country office and guesthouses, manages service contracts with various providers (such as catering, hotel, and cleaning services), and supervises the overall vehicle management, including two drivers. The role also includes ensuring general service support, managing office meetings, conferences, and petty cash purchases, and maintaining the administrative filing system. Additionally, the officer will monitor office expenses, organize travel bookings, and manage the office’s equipment, utilities, and facilities.

Essential criteria for this role include:

Candidates must have a bachelor’s degree in Business/Public Administration, Economy, or a related field, along with at least 2 years of experience in office management. Knowledge of administration, logistics, basic accounting, and warehousing management is essential. Fluency in English and a local language, excellent people management skills, and an understanding of child rights and child protection issues are also required.

Do you have what it takes?

If you have strong administrative and logistics management skills, experience in office management, and a commitment to supporting humanitarian operations in challenging environments, this role could be an excellent fit for you. Your ability to work independently, maintain professional relationships, and support team success will be key to driving the smooth operation of our office and programs.

For more information regarding the person and role specification, please click the following link: Admin Officer Job Description

Physical environment requirements for this role include:

This role is based in a typical office environment with occasional travel to field offices. The Administration Officer will need to manage office facilities, including overseeing maintenance and repairs, and may be required to handle physical tasks related to office setup, equipment maintenance, and logistical support.

Location: Port Sudan (Country Office)

Type of Role: Fixed Term 12 months contract 

Reports to: Logistics Coordinator

Grade:  C2

Closing Date: 12 September 2024