Finance and Grant Coordinator (Kassala) – Plan International
Job Description
| Organization | Plan International |
| Job Title | Finance and Grant Coordinator |
| Section/Unit: | Finance & Grant |
| Location | Kassala |
| Duration: | 1 year |
| Grade | D1 |
| Closing Date | 31 May 2026 |
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
ENSIONS OF THE ROLE
▪ Grant Financial Management.
▪ Provide support to Program Areas on Financial Grants Management.
▪ Support the Business Development Department in financial grants management.
▪ Manage grants accountant team efficiently.
▪ Assume full responsibility for technical support and financial oversight of Plan Sudan’s grants
portfolio.
ACCOUNTABILITIES (SPECIFIC RESPONSIBILITIES AND FUNCTIONS):
A. Financial Grants Management (40%)
▪ Lead the overall financial management of project, ensuring compliance with organizational
and donor requirements
▪ Prepare and monitor project budgets, forecasts, and budget revisions
plan-international.org Role Profile 1
▪ Ensure accurate and timely recording of financial transactions
▪ Oversee cash flow management, bank reconciliations, and financial controls
▪ Review and approve expenditures in line with budget and authorization levels
▪ Support audits (internal and external) and ensure timely resolution of findings
B. Compliance (15%)
▪ Ensure compliance with Plan International standards, policies, and governmental regulations.
▪ Monitor budget spending and donor report submissions.
▪ Build partner capacities in financial management.
▪ Conduct periodic reviews of partner financial reports as part of pre-audit preparations.
▪ Coordinate donor audits, including management letter reviews and audit reports.
▪ Coordinate grant lifecycle management from proposal development to close-out
▪ Ensure compliance with donor rules and regulations (e.g., UN agencies, institutional donors)
▪ Track grant spending against budgets and provide regular updates to program teams
▪ Review donor financial reports and ensure accuracy and timeliness
▪ Support proposal budget development and cost allocation methodologies
▪ Maintain grant files and documentation for audit and compliance purposes
C. Internal Controls & Risk Management (15%)
▪ Ensure adherence to financial policies, procedures, and internal control systems
▪ Identify financial risks and propose mitigation measures
▪ Monitor compliance with anti-fraud, anti-corruption, and risk management frameworks
▪ Support the development and updating of financial SOPs
D. Capacity Building & Coordination (15%)
▪ Train and support program and finance staff on financial procedures and donor compliance
▪ Strengthen the capacity of local partners in financial management and reporting
▪ Act as a key liaison between finance, programs, and grants teams
▪ Support coordination with donors, auditors, and external stakeholders as required
E. Safeguarding, PSEA & Accountability (15%)
▪ Ensure financial practices align with safeguarding and accountability principles
▪ Support compliance with PSEA (Prevention of Sexual Exploitation and Abuse) policies
▪ Promote transparency and accountability in resource management
.
F. Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and
Inclusions (GEI) are fully embedded in accordance with the principles and requirements of the policy
including relevant Implementation Standards and Guidelines as applicable to their area of
responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and
understand their responsibilities under these policies and Plan International’s Code of Conduct
(CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS
Internal Communication
▪ Country Finance Manager
▪ Program area Managers
▪ Project Managers at ESPA and NKPA
▪ Area Finance Coordinators
▪ Business Development Team
▪ Support Services Teams at ESPA an NKPA
▪ Programme Team
▪ National Office – UK
External Communication:
▪ Auditors
▪ Partners (sub-grantees)
▪ Donor financial managers
plan-international.org Role Profile 2
▪ Project Coordination Unit at Care International – Sudan
▪ Care International – Netherlands – Finance team
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Education
▪ Bachelor’s degree in Finance or Accounting (required).
▪ Postgraduate degree (highly recommended).
Knowledge & Experience:
▪ Experience in financial management of donor-funded programs and compliance.
▪ In-depth understanding of donor policies (GFFO, BMZ, EU, USAID, BPRM, etc.).
▪ Expertise in financial systems and online project management platforms.
▪ Minimum 3–5 years of relevant experience in finance and grant management in
humanitarian or development settings
▪ Experience with major donors (e.g., UN, EU, SIDA, USAID) is highly desirable
▪ Strong knowledge of financial systems, budgeting, and reporting tools
Skills:
▪ Analytical thinking.
▪ Advanced Excel skills and proficiency in relevant software.
▪ Strong communication, team-building, and motivational skills.
▪ Negotiating and influencing abilities.
▪ Working knowledge of English (intermediate or above).
▪
Experience
▪ Minimum 1–2 years of experience in data entry or information management.
▪ Experience working with CPIMS/CPIMS+ or similar database systems is highly desirable.
▪ Experience in child protection or humanitarian programming is an asset.
Skills & Competencies:
Technical Competencies
▪ Strong financial analysis and budgeting skills
▪ Excellent knowledge of donor compliance requirements
▪ Experience in grant management and reporting
Behavioural Competencies
▪ Strong organizational and time management skills
▪ High attention to detail and accuracy
▪ Strong communication and coordination skills
▪ Ability to work under pressure and meet deadlines
Cross-Cutting Competencies
▪ Commitment to safeguarding, PSEA, and accountability
plan-international.org Role Profile 3
▪ Integrity and professionalism
Cultural sensitivity and ability to work in diverse environments
▪ Strong computer skills (MS Excel, Word, databases).
▪ High level of accuracy and attention to detail.
▪ Understanding of confidentiality and ethical data management.
▪ Ability to work under pressure and meet deadlines.
▪ Strong organizational and record-keeping skills.
▪ Good communication skills.
▪ Fluency in [Insert Language]; knowledge of local languages is an asset
Location: Kassala
Type of Role: Finance and Grant
Reports to: Country Finance Manager
Grade: D1
Closing Date:31/5/2026
Women are strongly encouraged to apply
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
In addition to that, you can submit your application to the Kassala Labor Office
