People & Culture Officer (Port Sudan) – Plan International
Job Description
| Organization | Plan International |
| Location | Co Currently Port Sudan |
| Reports to: | People & Culture Coordinator |
| Grade | C2 |
| Closing Date | 4 Dec 2025 |
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
Purpose of the Role
The Country P&C Officer will contribute and support in Operational HR Functions Such as Payroll and Benefits management, support in recruitments, Personnel file management, Leave management and Employee relations management in the field office.
The P&C Officer is expected to ensure that Plan Sudan’s P&C function complies with local labour laws. The role is expected to uphold Plan Internationals’ values, the Child Protection Policy, code of conduct and other ethical values related to the local culture. The incumbent will advise management on issue to do with HR, Support Business Development Partner with staff budgeting data for proposal and keep all staff contract up-to-date and will be expected to manage HR risks.
Management Scope, Reporting lines, Key Relations
Reports to: P&C Coordinator – Personnel Management
Direct reports:
- NONE
Communications and Working Relationships:
- Plan inter-departmental especially finance and project teams and country office, Project managers.
- Plan Sudan Field P&C officers, and PAMS
External
- Establish cordial professional relationship with Ministry of Labour, HAC and Immigration Departments
Level of contact with children
- Low contact: very low frequency of interaction
Physical Environment
- The position is typical office environment with 10% travel in Plan International’s programming areas.
Accountabilities and MAIN WORK ACTIVITIES
Support recruitments and contracting of all local positions (40%)
- In collaboration with hiring managers, ensure that there is an updated job description for any new position before opening the recruitment
- Prepare advert for local positions, ensure approval from the Labour Office and post vacancies as appropriate
- In collaboration with hiring managers, short-list applications and organize written and oral interviews
- Collect references from selected applicants and ensure required documents are provided (diplomas, certificates, etc.)
- In collaboration with CO, send contract requisitions, present job offers and explain HR package to selected applicant
- Develop a database of recruitment related documents: written test, oral interviews grids, customized reference checks per position, etc.
- Prepare the long Longlisting in HRIS
P&C Administrative Support and Payroll/Benefit Management (20%)
- Submit payroll inputs on monthly basis to the HR coordinator
- Ensure that payroll inputs are correctly entered in the payroll preparations
- Track over time and all salary advances and ensure that all the salary advances are recovered monthly.
- Answer questions related to payroll issues and ensure payslips are signed on a monthly basis
- Ensure that staff performance appraisal (3 months’ review, Mid –year Reviews and annual appraisal) are done on time in coordination with line managers and technical supervisors (if applicable).
- Maintain records of leaves, advise employees and managers about leave policies and ensure policies are respected
- Facilitate reimbursement of medical expenses as per policy.
- Keep the personal files up-to-date and secure,
- Monitor probation period in coordination with line managers and technical supervisors (if applicable) and report to P&C Coordinator
- Collect the time sheets for the employees
- Prepares incentive payment schedules and the payments for the employees on temporary contract
- Lead on the induction schedules
- Arrange and Coordinate staff ID cards within five days of their arrival. A temporary ID card should be issued very first day of arrival.
- Supervise and support staff like the cleaners/cooks and P&C daily workers
- Support P&C department in any support required.
Manage all Personnel Files for National Staff (20%)
- Ensure that all newly recruited national have personal files
- Ensure that required documents in personnel file is filed (Personal Details form, JDs, Contracts, Credentials, recruitment files, policy acknowledgement etc)
Ensure that all files are updated with all required information
- Ensure that all staff fill personnel forms and are properly filed.
Management of staff data base (15%)
- Ensure that all staff fill personal data forms and are properly filed.
- Issues and tracks staff contracts and ensures that line managers are informed with expiration of the staff contracts at least two months in Advance
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI) Commitment (5%)
- Commit and contribute to an environment where children and adult program participants feel respected, supported, safe and protected;
- Never act or behave in a manner that results in violence including SHEA against a child, young person or adult or places them at risk of such violence;
- Be aware of and adhere to the provisions of the Safeguarding Policy, PSHEA Policy and COC of Plan International;
- Report and respond to safeguarding and SHEA concerns and breaches in line with the applicable procedures of Plan International;
- Maintain confidentiality of safeguarding and PSHEA concerns reported;
- Ensures that HR staff are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
- Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensures that Plan Sudan contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Dealing with Problems:
- An ability to manage staff working under pressure and build excellent working relationships
- Required to synthesize and analyse feedback from a wide range of actors (including NGO HR Forum, Ministry of Labor, national surveys) in further developing HR and supporting implementation
- Supports grant development by ensuring full recover on HR needs is achieved through involvement at proposal writing and during implementation
Leadership COMPETENCIES
- Setting and communicating ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
- Setting high standards for self and others’ behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
- Creating a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
- Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.
- Positive about change and supporting others in adjusting to it, helping them understand.
Business competencies
- Are aware of the values and the global strategy and understands why Plan International’s purpose is so important in advancing children’s rights and equality for girls globally. Understands and applies the principles of workplace safeguarding.
- Understands the planning procedures relevant to their role and contributes to annual planning where possible.
- Managing people and information including skills in assessment and coaching, evidence-based management and digital working, including personal digital skills.
Technical Expertise, Knowledge and Skills Required to Achieve Role’s Objectives:
Knowledge
- Bachelor’s Degree in Human Resource or Public Administration.
- At least 3 years’ experience in similar role
- Knowledge of performance appraisal systems, Payroll Management, leave trucking, visa and work permit trucking, etc
- Vast knowledge of Sudanese Labour/business laws with strong and analytical problem solving techniques
Skills
- Keen attention to details
- Excellent Interpersonal/communication skills
- Positive attitude
- Willingness to learn and proven ability to learn fast
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organization for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximize long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives
[Not translated in selected language]
Location: Co Currently Port Sudan
Type of Role:
Reports to: People & Culture Coordinator
Grade: C2
Closing Date: 4 Dec 2025
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
