Logistic Officer (Port Sudan) – Premiere Urgence Internationale

Job Description

Organization	Premiere Urgence Internationale
Job Title	Logistics Officer
Location	Port Sudan
Section/Unit	Logistics
Supervisor	Logistics Supervisor Coordinator
Duration	4 months
Closing Date	28 Feb 2025

Under the supervision of the Logistics Coordinator, the Logistics Officer will supervise the Logistics Assistants, drivers, security guards, and daily workers in Coordination office. S/he will manage and support activities of the office and guesthouse, including generator and compound repairs and maintenance (if any); office power management – including best practices for protecting electrical equipment, and provide the needed support to all staff at Port Sudan office.

Duties and responsibilities:

RESPONSIBILITIES AND TASKS: 

A. EQUIPMENT
• Dispatch the equipment at the base according to the needs, and update the equipment list accordingly
• Ensure that the assets are properly maintained and maintenance intervals and procedures are respected
• Monitor and facilitate repair orders
• Inform his/her direct supervisor in the event of an incapacity to carry out the work requested which requires the intervention of a daily worker or specialized technician
• Ensure the equipment and machines used by teams are cleaned and kept in good condition.
• Records all Base equipment in the PUI Equipment/Asset follow-up sheet
• Ensures that all allocated equipment is duly recorded in the staff asset form
• Follow up the maintenance of all equipment according to the planning and PUI procedures
• Ensure the correct use of all equipment and provide training to PUI staff or contractors if necessary
• Communicate equipment needs and damages to the Logistics Manager.

B. PROCUREMENT
• Will be responsible for processing the procurement requests according to PUI guidelines
• Will assist the Field Coordinator and Head of Base in the preparation of procurement plans
• Will assist in the identification of different markets, and also to help in a market survey of gathering prices for different items.
• Will make sure to update the PUI bidders’ list for Geneina Base after the pre-qualification process.

C. FLEET
• Ensure that the administrative documents for all base vehicles are available, filed, and monitored
• Help in organizing the schedule of vehicle movements with the program teams
• Ensure completing the required information and signatories for the PUI Vehicle Log Book
• Ensure report all car incidents and prepare the reports

D. ENSURING THE MOVEMENT MANAGEMENT
• Assist in updating the movement board daily
• Receives weekly movement plans for the week from all teams
• Make sure there is proper management and planning of vehicle movements

E. IT/COMMUNICATION
• Follow-up and update communication credit for Geneina Base.
• Communicates maintenance needs of all IT equipment (computers, printers, etc.) and proposes solutions to the Logistics Manager
• Assist workers or specialized technicians if needed
• Follow up the quality service provision for internet and equipment maintenance

F. DOCUMENTATION AND REPORTING
• Give weekly report to the Logistics Manager about the progress of the logistics activities
• Archive and centralize logistics files related to his domain
• Prepare the required files needed for the monthly Logistics Report or Audits
 

The tasks and responsibilities defined in this job description are not exhaustive and may evolve depending on the project’s needs.
 

Minimum Qualification, Skills and Experience Required:

MANDATORY REQUIREMENTS

 Language skills:
– Strong command of writing and editing documents in English and Arabic 

 Education degree: 
– Minimum of a University degree (B.Sc.) in Logistics/Administration Business or related.
– Postgraduate or Master’s degree is desirable. 

 Work experience: 
– At least 3 years of work experience in a similar field in an international NGOs/administrative field. 

 Knowledge and skills: 
– Commitment to the NGO values and principles
– Punctuality
– Flexibility
– Stress Management
– Results
– Teamwork
– Service
– Good health and physical condition
– Diplomatic and open-minded
– Rigour 
– Honesty

 Computer skills: 
– Knowledge of MS Office software, including Word, Excel, PowerPoint, Teams, and Outlook).

ASSETS
 Interests 
– Good communication skills, diplomacy and a solution-oriented attitude 
– Curiosity and interest in the organization’s activities
– Good ability to manage deadlines in emergency response contexts (stress resilient)
– Honesty, integrity and transparency
– Adaptability, flexibility
– Autonomy, sense of initiative and anticipation
– Punctuality

 Transversal skills: 
– Well organized, and attentive to details
– Conflict resolution and diplomacy
– Ability to analyze and suggest improvement
– Autonomy, neutrality, hard worker
– Able to manage stress and pressure
– Ability to work within a team
– Capacity to adapt and organizational flexibility
– Organization, rigour and ability to meet deadlines
– Ability to work and manage affairs professionally, and with maturity
– Ability to represent the activities and mandate of PUI before local authorities
– Ability to work with different partners in a spirit of openness, and with adaptable communications strategies