Finance Archiving Assistant (Red Sea) – SAVE THE CHILDREN

Job Description

Job Identification	7860
Job Category	Finance
Posting Date	07/17/2024, 09:31 AM
Apply Before	07/30/2024, 09:31 AM
Locations	Red Sea

ROLE PURPOSE: 

A Finance Archiving Assistant is responsible for organizing and maintaining financial records and documents for the organization. This may include tasks such as filing, digitizing, and storing documents, as well as retrieving and providing access to records as needed. The Finance Archiving Assistant may also be responsible for implementing and maintaining records management systems and processes to ensure that financial documents are organized and secure. 

SCOPE OF ROLE: 

Reports to: Finance Coordinator – Port Sudan   

Dimensions: You must be articulate and comfortable with working closely with high-intellect stakeholders. To thrive in this role, you must be highly driven and a self-starter. Training and monitoring support will take place in several complex countries that Save the Children operate within, and you should be willing to travel to such locations.

KEY AREAS OF ACCOUNTABILITY:

• Filing and organizing financial documents such as invoices, receipts, and financial statements
• Digitizing paper documents and maintaining electronic records on SharePoint. 
• Retrieving and providing access to financial records as needed.
• Maintaining records management systems and processes, including updates to electronic databases and physical filing systems.
• Ensuring the security and confidentiality of financial records.
• Providing training and support to other staff members on the proper handling and management of financial documents.
• Conducting periodic audits of financial records to ensure accuracy and completeness.
• Working with other departments to ensure that financial documents are properly stored and organized.
• Managing the disposal of outdated or unnecessary financial documents in accordance with the Save the Children International policies and legal requirements.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters.
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions.
• Cuts away bureaucracy and encourages an entrepreneurial approach.

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement.

QUALIFICATIONS AND EXPERIENCE

• University degree in a relevant filed (e.g. accounting, business administration). 
• Proficiency in computer programs and systems used for financial recordkeeping, such as spreadsheets and accounting software.
• Experience with digitization and electronic records management, including the use of scanners, document management software, and other tools for capturing and storing electronic documents.
• Knowledge of financial regulations and compliance requirements, including the handling and storage of sensitive financial information
• Familiarity with records management systems and processes, including the use of electronic databases and physical filing systems.
• Ability to use office equipment such as printers, copiers, and scanners.
• Familiarity with data entry and data management techniques.
• Ability to troubleshoot technical issues and work with IT staff to resolve problems.
• Proficiency in basic computer skills, such as email, word processing, and internet research.