Head of Program Implementation (Abujibiha) – SAVE THE CHILDREN
Job Description
| Job Identification | 6907 |
| Job Category | Programme Operations |
| Posting Date | 08/25/2024, 03:17 PM |
| Apply Before | 09/01/2024, 03:17 PM |
| Locations | Abujibiha |
ROLE PURPOSE:
The Head of Programme Implementation will provide implementation and management oversight of Save the Children’s programme in the field office in Sudan. The post holder will ensure effective management of programs, resources, staff, and support functions in the field sites and will firmly institute finance, human resources, and operations systems. Working closely with thematic leads and Program Managers, the Head of program Implementation will actively participate in implementing programs according to prevailing needs, identify new opportunities for programming, and will ensure field level participation in programme and proposal design.The HPI will also support the capacity development of staff in the field bases. The Head of Implementation will ensure the strengthening of the field level operational platform by ensuring that proper risk mitigation measures and internal controls are put in place. S/he will be an effective representative of Save the Children to local authorities, communities, INGOs and NGOS, and other stakeholders.
Reports to: DDPO
Dimensions: Sudan is one of the most challenging and exciting working environments that Save the Children currently works in. Save the Children is one of the key actors in Sudan. As such the agency not only follows through its own plans but helps shape the strategies and plans of others – advocating with Donors, formulating policies with the government, drawing attention to neglected needs and leading strategy development in core domains such as Child Protection, Education and Livelihoods.
Staff directly reporting to this post: This position will line manage field team that exclusively implement projects in the particular field office, Finance, Supply chain and Human resource.
Strengthen Field Level internal controls for risk mitigation
- With the support of the DDPO as well as other relevant Senior management staff, ensure appropriate compliance with systems and procedures (procurement, fleet, warehousing, finance, HR, admin, etc.) in the field offices.
- Ensure all field offices, guesthouses and any sub offices, vehicles and other assets are managed as per standards, and ensure Save the Children’s assets are used according to Save the Children policy and in line with the goals of the program
- Demonstrate compliance and leadership with Save the Children policies and practice with respect to child safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures
- Ensure that all field staff have a clear understanding of Save the Children mission, vision and values, organizational goals, which are in turn reflected in programme planning, implementation and staff conduct.
- Ensure mitigation plans are always in place for the identified Save the Children South Sudan risk areas.
Financial Management
- Create and maintain a master budget for the respective field office.
- Ensure that Field level financial management is as per the organizations Financial policies and procedures.
- Participate in weekly cash count sessions.
- Approve all field financial transactions as per the approved Scheme of delegation.
- Ensure field office financial requests are made in time to ensure timely disbursal of funds from the country office.
- Work closely with Country office Finance department to strengthen field financial management.
Ensure effective Staff Management:
- Working in close collaboration with the DDPO and Human Resources (HR), ensure appropriate staffing within the field offices, including through leave tracking and timely recruitment.
- Ensure application of Country Office Performance Management Systems, including on-going feedback and periodic reviews based on clearly defined objectives and staff understanding of their responsibilities
- Help identify learning needs for the Save the Children field teams and assist in the organization of training sessions for staff, partners, local authorities and community members. Actively engage in capacity building where possible
- Contribute to constructive working relationships between teams and team members and identify ways that all teams and team members are able to contribute positively to common goals.
Strengthen Security & Safety management:
- Maintain clear overview of the political, legal and security context from time to time and ensure effective security management on field sites
- Hold Program Managers to account for any KPI issues
- Ensure that security incidents are duly reported, information is effectively collected and exchanged with staff and other organisations
- Work closely with operations department and Humanitarian access and safety department at the country office to strengthen security procedures and protocols for the field and ensure an understanding and adherence to them.
- Ensure staff are trained in, and comply with, security procedures and protocols and flag to the DHSS any capacity gaps.
KPI Improvement
- Ensure that KPIs followed up and performance tracked.
Other
Tasks as assigned by line manager
SKILLS AND BEHAVIOURS (our Values in Practice)
Accountability:
- Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically.
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
QUALIFICATIONS AND EXPERIENCE
Essential
- Hold a relevant degree in Development management, Humanitarian studies, or any relevant Social Sciences and at least 5 years/substantial experience working in Field/ program management with a humanitarian/ development organisation.
- Skills and experience in project/programme implementation, monitoring, review, and evaluation including budget holding responsibilities.
- Substantial people and programme management experience with good interpersonal skills and ability to communicate at all levels
- Substantial experience in office management with a good understanding of logistics, HR and finance procedures
- Solid experience in grant management, including budget holding and donor reporting
- Substantial understanding or proven experience of security management issues
- Representational, political awareness and advocacy skills
- Experience of working with partners and a participatory approach
- Able to work to tight deadlines with minimal supervision
- Fluency in written and spoken English and computer literate
- Commitment to and understanding of Save the Children’s aims, values and principles.
