Procurement Officer(Khartoum) – SAVE THE CHILDREN
Job Description
| Job Identification | 4374 |
| Job Category | Supply Chain |
| Posting Date | 12/04/2023, 09:48 PM |
| Apply Before | 12/10/2023, 01:59 AM |
| Job Schedule | Full time |
| Locations | CO – Khartoum |
KEY AREAS OF ACCOUNTABILITY:
Support the delivery of the SCI sourcing strategy
- Under the direction of the line manager, undertake supply market research and analysis, run quotations/tenders, and set up Contracts, Pre-Qualified Suppliers, and/or Framework Agreements where appropriate for key supplies.
- Provide Procurement advice and support to field offices.
Sourcing of goods and services
- Manage Procurement for SCI Sudan CO program in line with SCI Procurement policies, processes, and quality standards through supervision of Procurement Requests, Requests for Quotation, Comparative Bids Analysis, Procurement Committee, and Purchase Order processes using Procurement-related in-house systems.
- Ensure overall best value for money is achieved through a competitive and transparent Procurement process considering quality, availability, time frame, transport, and storage costs and technically advise the Procurement Committee accordingly.
- Ensure Procurement Committees in all field offices are established where required and that they fully always understand and undertake their responsibilities.
- Develop strong relations with field office programs to support them in improving their ordering practices and review all Procurement Plans together with the line manager.
Team Management and Capacity Building
- Conduct Performance Review with line report and ensure clear work and personal development objectives are established with timelines and regular feedback and support is provided.
- Develop strong relationships with field office programs to support them in improving their Procurement practices
Performance Management
- Support the line manager in the production of management information reports on a monthly and quarterly basis, including data analysis and recommendations on improving the efficiency of sourcing services
- Ensuring all financial benefits from sourcing are documented and tracked.
Governance
- Promote and ensure compliance to our Procurement Policy, Procedures, and quality standards
- Implement and ensure compliance to our Procurement Policy, Procurement Manual, and established Procurement Procedures
Other
- While most of the work will be carried out in the SCI Sudan CO– he/she may be required to make occasional support visits to field offices.
- He/she may be required to carry out inductions with new staff on aspects of their role and areas of expertise.
- He/she may be required to represent Save the Children on Procurement related seminars or workshops.
- S/he may be required to provide technical support to Implementing Partners.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their personal development, and encourages their team to do the same
- widely shares their vision for Save the Children, engages and motivates others
- future orientated, thinks strategically, and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members, external partners, and supporters
- values diversity sees it as a source of competitive strength
- approachable, a good listener, and easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency; demonstrates the highest levels of integrity
QUALIFICATIONS
- Bachelor’s Degree or Diploma in supply chain management and/ or Chartered Institute of Purchasing & Supply (CIPS) or equivalent Experience is (desired)
EXPERIENCE AND SKILLS
- Minimum of 1- 2 years of relevant experience working in Procurement, preferably in an NGO/and/or development program, with in-depth experience in managing complex sourcing processes and supplier relationships
- Ideally knowledge of procurement processes, rules, and regulations in the INGO System.
- Ability to work with different digitalized systems and Microsoft Office applications.
- Highly developed interpersonal and communication skills including influencing, negotiation, and coaching.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Experience in supply chain management in an emergency environment focusing on Procurement,
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
- Willingness to undertake field travel as required and work in difficult environments according to travel environments
- Fluency in written and spoken English
- Excellent skills and knowhow in Microsoft Skills
- Excellent analytical skills
- Commitment to and understanding of Save the Children’s aims, values and principles
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties by the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Safeguarding our Staff:
The post holder is required to carry out the duties by the SCI anti-harassment policy.
Health and Safety
The role holder is required to carry out the duties by SCI Health and Safety policies and procedures.
ABOUT US
The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises or those that need better healthcare, education, and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and,
· Violence against children is no longer tolerated
We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and an up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.
