Job Description

Organization	Triangle Generation Humanitaire
Job Title	Deputy Finance Coordinator
Location	PORT SUDAN
Posted Date	09 Jan 2024
Closing Date	18 Jan 2024
Gross Salary	1,054 USD

Responsibilities and related tasks:

Under Finance Coordinator’s direct supervision, the Deputy Finance Coordinator’s tasks include:

• Maintenance of full confidentiality regarding any financial information;
• Implementation and respect of administrative, and financial procedures;
• Accountancy for TGH Coordination;
• Cash Management;
• Financial Management under the supervision Finance Coordinator;
• Financial Reporting under the supervision of the Finance Coordinator;

Duties and responsibilities:

1. General Administration:

• Ensure efficient archiving of all administrative and financial documents;
• Manage the good translation duties related to the bank (letter, statements, etc.) done by the administrator;
• Ensure the control and classification of all invoices and their supported document for TGH Sudan every month (in coordination with the Finance Officers, Field Finance managers, and logistic team);
• Ensure the truthfulness of accountancy and manage according ;
• Ensure the follow-up contracts, payment of rent, and invoices for all TGH premises (in coordination with the Log team);
• Ensure the payment of  logistic and program invoices respecting TGH financial procedures and the cash management process;
• Manage the Purchase Follow-up Collect, control, and follow all data related to other contracts (purchases, services, and transportation);
• Ensure a good achieving system in all Bases for the financial documents.
• Update TGH coordination with all changes in the financial &economic situation in the Sudan.

1. TGH Procedures:

• Ensure the implementation of the administrative, and financial rules and procedures;
• Ensure the respect of the administrative calendar by him and the administrative team;
• Evaluate all the financial tools and guidelines and suggest improvements to TGH;

1. Accounting from Port Sudan (PSD)

• Ensure the daily management of the PSD cash box;
• Ensure follow-up of cash advances every week in collaboration with different departments;
• Ensure the daily update of the accountancy tool strictly following TGH financial procedure;
• Ensure the daily update of the accountancy make ensure the precise usage of contract code, and budget line;
• Prepare all documents (including bank reconciliation & cashbox inventories) to close the accountancy on a weekly and monthly basis according to TGH procedures;
• Send the accountancy to the Finance Coordinator on a weekly & monthly basis;
• Ensure accurate bookkeeping in the appropriate computer file(s);
• Ensure timely payment of invoices according to TGH financial policies;
• Ensure the bank transfers of salaries for all staff paid by bank transfer from Port Sudan (in coordination with the HR team);
• Ensure the preparation of bank documents needed for transfers in coordination with the finance Coordinator;
• Ensure the payment of social insurance and Income tax. 
• Manage and translate issues related to the bank
• Correspond the booking done with WFP statements to make sure the balance corresponds to reality.
• Liaise with some TGH local partners to follow on their bookkeeping and budget follow up
• Contribution to monthly Accountancy Closure

1. Accounting& Financial Document Mission:

• Ensure the monthly accounting documents (invoices hard copies/and related documents) of the mission are classified and archived;
• Supporting the Field Admin-Fin Managers , in the accountancy management;
• Request & Monitor & Follow and make sure that all the accounting documents, soft and hard, from the bases, are sent on time and report accordingly;
• Check and classify the entire financial document;
• Voucherization;
• Ensure the accounting documents of the bases are in conformity and in which case make monthly feedback to each base;

1. Cash Management:

• Monthly cash transfer
• Reactive to non-planned cash  transfer
• Supervision of Cashbox & the inventory for Admin- Finance Manager, Finance Officers.
• Prepare cash transfers to the bases & make sure that it’s delivered.
• Secure cash management for the weekly functioning of Bases;

1. Financial Management: 

• Provide financial support and good accounting practices to mission bases as required (including temporary travel as required)
• Ensure the management control of accounting documents and give the necessary recommendations to the administrator or deputy base manager on the proper keeping of accounting documents
• Approving Purchase request-Analysis grid-PO-Contract
• Invoice payment (Do or review Finanace focal point job, then proceed)
• Archiving docs and audit preparation

1. Audit& Internal Control: 

• Ensure the internal financial control (respects of TGH financial procedures and good use of the various tools);
• Prepare and classify invoices and purchase files for donor’s financial audit;
• Prepare and participate in any financial audit made by donors;

1. Reporting: 

• Prepare all financial documentation & participate in any donor’s assessment, if needed;
• Prepare financial reports and follow-up of any donor’s financing contracts in link with the support coordinator;

1. Other duties

• Perform other related duties as instructed by the Finance and Head Of Finance and Human Resources Department.
• Regularly visit the bases for support, briefings and replacing staff if needed. 
• Any other task/duty that is necessary for TGH activities

1. Capacity-building

• Ensure briefing of new staff on administrative & finance procedures with the Admin Coordo
• Participate actively in the training courses recommended by TGH, and share new skills and knowledge with his/ her team or colleagues
• Take a proactive stance to identify areas requiring development and tailor training as appropriate.
• Through supervision and training, enable TGH staff to take on greater role in the performance of their tasks throughout the program
• Ensure that capacity-building activities are implemented properly at field level

Minimum Qualification, Skills and Experience Required:

2. Knowledge, skills and personal features required

• Bsc. Degree in related field.
• 3 year relevant experience in the same field
• Experienced with INGO will be an asset
• Spoken and written English and Arabic.
• Problem-solving skills. 
• Ability to convey difficult and challenging information to managers.
• Ability to manage time and prioritize work. 
• Computer skills (Word, Excel, Outlook, Internet)
• Excellent interpersonal skills
• Respectful, against any kind of discrimination
• Pro activity, sense of initiative
• Great reactivity and availability to any requests
• Personal features: Diplomat, moderate, honest, motivated, enthusiastic.
• Flexible to move from Port Sudan in the future as the coordination could be transferred to another city

Furthermore, this job description can be updated during the time of the contract according to program needs.

NB: Some parts of this job description could be modified according to the evolution of activities, and after the employee has been consulted.

How to apply

Those who are interested in the position are requested to submit application letter, CV, and copies of Academic/experience qualifications to

TGH OFFICE PORT SUDAN

TGH E mail address: [email protected]

Net Salary for the position 1,054 USD depending on bank exchange rate

Opening date 09 – 18 January 2024

NB : The salary can be paid in SDG due to the current situation and non-accessibility to the banks