Assistant Field Officer (El Obeid) – UNHCR

Job Description

Organization	United Nations High Commissioner for Refugees
Job Title	Assistant Field Officer
Location	El Obeid, Sudan
Hardship Level	U (unclassified)
Job ID	JR2310409
Family Location Type	Non-Family with Residential Location
Closing Date	30/01/2023

Organizational Setting and Work Relationships

The Assistant Field Officer is normally supervised by the Senior Field Coordinator or Field Officer or Head of Sub-Office/Field Office depending on the structure of the Office. S/he may receive indirect guidance from other sections and units relevant to the country/regional programme(s). UNHCR Manual, programme and protection objectives, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the incumbent.
The incumbent does not normally have any direct supervisory role. S/he has daily contacts with staff in the various field offices and with the functional units at the Country/Regional Office. S/he also has close liaison with a range of local civilian and military authorities and counterparts in NGOs and UN agencies to discuss matters of common interest.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

• Assess the needs of persons of concern in the AoR and formulate project submissions in collaboration with district authorities and implementing partners.
• Promote and monitor the implementation of assistance projects.
• Report regularly on rate of flow of new arrivals and estimate expected influx based on interviews with persons of concern.
• In co-ordination with implementing partners, assist with the reception, registration and provision of assistance to persons of concern to UNHCR.
• Keep track of cases of detention; register applicants for voluntary repatriation and family reunion.
• Assist in the preparation of monthly sectoral reports and submit material for preparation of periodic project monitoring reports and year-end reports.
• Submit recommendation for protection interventions to the designated officer.
• Negotiate with local authority counterparts, partners and populations of concern.
• Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience
Years of Experience / Degree Level
For P1/NOA – 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Law Political Sciences or other relevant field.
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
UNHCR Protection Learning Programme
UNHCR Operations Management Learning Programme
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified

Desirable
Field experience.
Knowledge of refugee law.
Good knowledge of UNHCR¿s programmes.

Functional Skills
PG-UNHCR’s Programmes
PG-Stakeholder management and coordination with Implementing Partners (Gov/NGO/Corporate)
PG-Resource planning
IT-Computer Literacy
BU-PeopleSoft EPM/Budget
FI-ERP Financial Management (SAP, Oracle, PeopleSoft, Workday and other)
PG-Programme Management (programme cycles and reporting standards)
PG-Results-Based Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Desired Candidate Profile

the incumbent should have an experience managing the team and have supervisory experience. In addition, it is required that the incumbent should have in-depth knowledge and understanding of the framework of the Inter-Agency Standing Committee (IASC) and the Cluster Approach. S/he should also have good knowledge of policies, principles and responses relating to protection sector. The incumbent should have thorough knowledge of UNHCR’s mandate and protection and assistance responses relating to refugees, IDPs and affected communities as well as related policies and principles. The incumbent should possess sound understanding of the political context in Sudan as in which the UN operates well as the interagency coordination structure. The incumbent should possess political acumen and diplomatic skills and be able to liaise with a variety of internal and external partners in the Field Office. Strong research and analytical skills and a proven track record of clear and succinct drafting of internal/external documents are essential. S/he should have strong organisation skills and attention to detail and be able to work under pressure and prioritize multiple tasks. S/he should demonstrate a great deal of self-initiative, self-discipline and be able to work independently, with minimal supervision, as well as to work effectively and respectfully within and across teams. S/he should have a strong inter-personal and communication skills. Proficiency with MS Office applications (including, Word, Excel and PowerPoint) is essential, knowledge of/experience with databases is an asset. A proven track record of professionalism and integrity as well as programme/budget management are essential.