Finance Specialist (Port Sudan)- UNICEF

Job no570024
Contract typeFixed Term Appointment
LocationPort Sudan
CategoriesFinancial Management
Advertised27 Feb 2024 E. Africa Standard Time
Deadline12 Mar 2024 E. Africa Standard Time

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, support.

UNICEF works around the world, including in some of the hardest-to-reach places, to help children grow up healthy and happy. UNICEF supports primary health care, especially at the community level, to help achieve universal health coverage. UNICEF helps countries develop resilient health systems that can withstand crises, and provide frontline support in places affected by conflicts, natural disasters, migration, urbanization, and political and economic instability.

 Finance Specialist – NOC _Global Funds.docx

III. Key functions, accountabilities, and related duties/tasks:

Summary of key functions/accountabilities:

  1. Support to financial planning and management
  2. Control of accounts
  3. Treasury and cash management
  4. Knowledge and capacity building
  1. Support to financial planning and management
    • Responsible for setting up financial and administrative systems relevant to the GF-funded project by GF and UNICEF financial policies, guidelines and procedures, and other obligations in the grant agreements.
    • Review budget implementation according to allotment, and codes and certify compliance with Global Fund and UNICEF guidelines and procedures. Keep stakeholders informed for timely action.
    • Provide technical and operational support on the application, interpretation, and implementation of financial policies, procedures, and guidelines to the Global Fund and health team colleagues and other stakeholders.
    • Resolve routine financial issues and/or recommend (and record) deviation from procedures and guidelines to meet objectives.
    • Evaluate financial and reputational risk in transactions carried out by the office and raise flags when actions are needed by management.
    • Prepare and/or monitor financial exception reports to assess unusual activities and transactions, investigate anomalies, and keep the supervisor informed for timely action.
    • Provide technical support to the program counterparts/committees, e.g. review budgets and financial plans of implementing partners; monitor compliance with the HACT framework, including support to assessments, assurance, and capacity development of implementing partners.
    • Ensure that proper internal controls within the financial operations of the project are developed and strictly enforced, particularly for Direct Cash Transfers, Reimbursement, and Direct Payments.
    • Review all expenditure requests (proposals) before submitting to the Programme Manager (Global Fund) within delegated authority
    • Generate and distribute various financial reports and information (including PUDR), necessary for effective and responsible financial management and decision-making in consultation with and/or approval of the Programme Manager (Global Fund)
    • Conduct financial monitoring visits to implement Partners
    • Maintain a comprehensive record of assets procured under the GF grant
  2. Control of accounts
  • Process and/or review (as per delegated authority) the accurate and timely submission of payments (e.g. payroll, MIP, travel claims, pension fund, advances to governments, etc), journal entries, and other financial transactions within the scope to the Global Shared Services Center (GSSC), ensuring compliance with budgetary limits, IPSAS and organizational regulations, rules, policies, procedures, standards of accountability, and ethics.
  • Monitor and analyze financial transactions, accounting reports, and reconciliation of accounts to ensure accurate and current financial information for applicable compliance (e.g. IPSAS, Global Fund reporting, internal policies) and management oversight, planning, and/or action.
  • Assure proper and timely completion of accounts closure activities (monthly, quarterly, and yearly)
  • Examine DCT transactions (transfer, adjustments, reprogramming, and liquidation) supporting documents to ensure the FACE form has been properly entered into the system and the expenditure is broadly reasonable and by policy.
  • Oversee development and maintenance of various individual budgets, as required for GF projects (PR, SR, FMOH/PMU, etc) and maintain Global Fund project accounts (accounting and financial management systems and records) in compliance with the GF procedures and guidelines, as outlined in the approved PR’s Financial Guidelines                                                                        
  • 3. Treasury and cash management.  
  • Prepares quarterly cash flow forecasts for the disbursement of GF funds as per grant agreement.
  • Maintain a system to monitor and forecast periodic cash requirements.  Provide current information on cash position/forecast to management and make recommendations or take action to ensure sufficient availability of resources for programs and operations activities.                                                                                                                                                           
  •  4- Knowledge and capacity building
  • Promote a culture of the highest ethical standards and behavior in the management of UNICEF’s resources.
  • Ensures that appropriate guidance to Implementing Partners is provided in all financial matters about GF grant implementation
  • Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
  • Support operations of the office as required.
  • Promote a culture of the highest ethical standards and behavior in the management of UNICEF’s resources.
  • Ensures that appropriate guidance to Implementing Partners is provided in all financial matters about GF grant implementation
  • Participate and/or organize training and learning events to build capacity of staff and stakeholders/partners.
  • Support operations of the office as required.

IV. Impact of Results

The ability of the Finance Specialist to effectively manage and supervise the full range of financial services directly impacts meeting organizational/staff needs and program delivery of goals and objectives. This in turn contributes to maintaining and enhancing the credibility of UNICEF as an effective and responsible manager of resources entrusted to the organization and to furthering UNICEF’s image as a competent organization for delivering cost-effective and sustainable program results.

To qualify as an advocate for every child you will have…

Education: An advanced university degree in Accounting, Finance, or Business Administration or equivalent or any other comparable recognized professional qualification or valid professional certification (CA; CPA; etc.) from an internationally recognized, accredited chartered accountancy institution is required.

Experience: A minimum of Five years of professional work experience in financial management or audits with solid experience in the management of people and financial systems in high-pressure environments. 

Experience working in emergency environments is a requirement.

Previous experience with GF projects is a requirement.

Experience in an international organization is desirable.  

Experience with IPSAS and/or IFRS is considered as an asset.

Advanced knowledge of Microsoft Office, especially Excel required.

Experience in database packages, web-based management systems, and ERP systems (preferably SAP financial modules) is considered as an asset.

Language Requirements: Fluency in English and Arabic is required.  Knowledge of another official UN language (Chinese, French, Russian, or Spanish) is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

V. UNICEF values and competency Required (based on the updated Framework)

i) Core Values

  • Care
  • Respect
  • Integrity
  • Trust
  • Accountability
  • Sustainability

ii)  Core Competencies

  • Demonstrates Self Awareness and Ethical Awareness (1)
  • Works Collaboratively with others (1)
  • Builds and Maintains Partnerships (1)
  • Innovates and Embraces Change (1)
  • Thinks and Acts Strategically (1)
  • Drive to achieve impactful results (1)
  • Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. 

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable females are encouraged to apply.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Government employees who are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Advertised: 27 Feb 2024 E. Africa Standard Time
Deadline: 12 Mar 2024 E. Africa Standard Time

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