Information Management Officer (Port Sudan) – UNICEF

Job Description

Job no	574911
Contract type	Fixed Term Appointment
Location	Port Sudan
Level	NO-2
Categories	Research, Planning, Monitoring and Evaluation
Advertised	26 Aug 2024 E. Africa Standard Time
Deadline	01 Sep 2024 E. Africa Standard Time

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, Knowledge 

II. Organizational Context and Purpose for the job

Under the guidance of the Planning and Monitoring Specialist (direct supervisor), and in close collaboration with PRIME section (dotted line to Monitoring and Data Manager in PRIME in Port Sudan), the Information Management Officer provides support to UNICEF for information management for development and humanitarian programming. The IMO provides professional technical, operational and administrative assistance throughout the IM, planning and monitoring process, at the field office level, preparing, executing, managing and implementing a variety of technical and administrative tasks to contribute to planning, implementation, oversight, data and information management and reporting to ensure that programmes are carried out and monitored according to national and field office plan, including according to agreed quality criteria and schedule.

Purpose for the job

The Information Management officer will:

1. support Programme Sections and closely work with the IM officers in the IM Hub, to  support Cluster Coordinators in data collection and management of humanitarian information and
2. support Sudan’s Country Office establishment of an effective functioning decentralized monitoring system by enabling centralization of performance data;
3. performing the multi sector mapping of basic social services at community, locality and State level
4. provide capacity building on information management for UNICEF Sudan field offices and UNICEF national and local partners.
5. In close collaboration with Planning, Monitoring and Evaluation Specialist technical support to the process of developing and monitoring Field office Work Plans, including reporting on progress of the equity and gender marker as outlined in the Programme Policy and Procedures Guidance.
6. Provide technical support in organising and managing annual/mid-year/mid-term/end term field office and country programme reviews ensuring consistency with objectives and goals set out in the field office workplans, national workplans and contribute to the Annual Management Plan.
7. Monitor follow-up actions based on management decisions resulting from Field Office and country Office performance monitoring.
8. Provide technical support to develop and finalize partnership programme documents PDs at the field office, quality assurance of the PD results frameworks and workplans in line with the CPD and the field office workplans.

How can you make a difference? 

III. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

1.  Data and Information Management at the field office level
2. Innovation, knowledge management and capacity building
3. Lead programme planning and monitoring at the field office level
4. Situation Monitoring and Assessment
5. Programme Performance Monitoring
6. Planning and Monitoring Capacity Building
7. Networking and partnership building

Data and Information Management at the field office level

1. Lead IM function at the Field Office Level in close coordination with PRIME Section.
2. Responsible for leading and managing the collection, analysis and sharing of information essential for field and section staff to make informed, evidence-based, strategic decisions.
3. Monitor and ensure the quality of the field work and data management during the implementation phase, and the quality of the analysis and ease of understanding during the report writing phase.

Innovation, knowledge management and capacity building:

1. Identify, capture, synthesize and share lessons learned from the field office monitoring efforts, for integration into the broader office knowledge development planning and management efforts. Ensure innovations are sought and implemented for planning and monitoring, especially with use of digital technology for data collection and analysis.
2. Participate as resource person in capacity building initiatives to enhance the competencies of clients/stakeholders

Situation Monitoring and Assessment

1. Ensure that the field office have timely and accurate measurement of change in conditions in the field office, including monitoring of socio-economic trends and the state’s policy, economic or institutional context, to facilitate planning and to draw conclusions about the impact of programmes.
2. Support national partners in the establishment and management of sub-national statistical databases, (e.g socio-economic profiles) ensuring that key indicators are readily accessible by key stakeholders. Potential uses include the Situation Analysis, Common Country Assessment, Early Warning Monitoring Systems, and Mid-Term Reviews.
3. Support a collectively Situation Monitoring and Assessment system owned by all key partners at the field office level which supports the preparation of field level statistical and analytic reports on the status of children’s and women’s rights issues.
4. In humanitarian response situations, provide professional support for one or more rapid assessments (inter-agency or independently if necessary) to be carried out within the first 48-72 hours.

Programme Performance Monitoring

1. In close collaboration with the PRIME section in Port Sudan, ensure that the Field Office has quality information to assess progress towards expected results established in annual work plans.
2. Support the programme components at the field office level to effectively monitor and report on the intersectoral programme results, cross sectoral programme component results and field office results to facilitate programme coherence and convergence where appropriate.
3. Contribute to development of programme monitoring framework for the field office, in line with the national level programme monitoring framework, including technical backstopping to the field team for convergent programming.
4. Provide technical support to ensure that a set of programme performance indicators is identified and adjusted as necessary at the field office level, with inputs of all concerned partners in the context of the multi-year and annual Integrated Monitoring and Evaluation plans, and the field office Work Plans.
5. Coordinate with partners to ensure that monitoring systems at the field office level are properly designed, and that data collection and analysis from field visits are coordinated and standardised across programmes to feed into to programme performance monitoring, with special attention to humanitarian response.
6. Drawing on monitoring and analysis of key program performance and management indicators, provide professional input to field office management reports, including relevant sections of the annual reports.
7. Act as the field office focal point for any national-based planning, monitoring and evaluation initiatives and facilitate data collection and field visits by external evaluations if required.
8. Support UNICEF-supported evaluations at the field office level as necessary. Monitor and ensure the quality of the field work and data management during the implementation phase, and the quality of the analysis and ease of understanding during the report writing phase.

Planning and Monitoring Capacity Building

1. In close collaboration with the PRIME Section in Port Sudan, ensure that the Planning and monitoring capacities of Field Office staff and national partners – government and civil society – are strengthened enabling them to increasingly engage in and lead monitoring and evaluation processes.

Networking and partnership building:

1. Build and sustain effective close working partnerships with government counterparts and national stakeholders at the field office level, through active sharing of information and knowledge and build their capacity for planning and implementation.
2. Participate in appropriate inter-agency meetings/events with inter-agency partners/colleagues at the field office level as necessary.

IV. JOB GRADE FACTORS 

1. Acts in a support role for substantive part of the functional area in a Field Office. May be responsible for implementing small-scale IM, monitoring and/or evaluation activities at project and activity level.
2. The nature of work is primarily conceptualization, analysis, interpretation, and problem identification, leading to drawing methodical conclusion and making analytical/operational recommendations.
3. The work requires assuming active team member or substantive contributor role.
4. The work requires efforts to build partnership for engagement with counterpart and immediate customers, as well as ability to liaise with knowledge institutions.
5. Performance is measured by the scope of functional/technical areas, professional foundation, the degree and quality of engagement, supportive efforts, exposure to risk, responsiveness, working relations with colleagues and collaborators in the same field of work or clients in the direct contact.
6. The impact of work affects delivery of products/services, as well as performance of systems, processes and team(s).

If you would like to know more about this position, please review the complete Job Description here: JD NOB IMO West SUD 24077.docx

To qualify as an advocate for every child you will have…

VI. Recruitment Qualifications

Education: A university degree in one of the following fields is required: Information Management or Information Systems, GIS Information Technologies, Computer Science, Social Sciences social sciences, statistics, planning development, planning.

Experience:

• A minimum of 2 years of professional experience in information management, data management, geographical information systems, assessments, situation analysis and/or PM&E with the UN and/or NGO is required.
• Experience in demonstrating strong information management skills in a professional context is essential for this post.
• Experience in a humanitarian context is an asset.
• Experience working in the development or humanitarian coordination system is considered an asset.
• Extensive work experience outside the humanitarian sector which is relevant to this post may be considered in lieu of humanitarian experience. Such experience should elicit demonstrated ability to adapt to change, working under pressure & unusual circumstances such as missing data/gaps.

Language Requirements: 

Fluency in English and Arabic is required. Knowledge of another official UN language (Chinese, French, Russian or Spanish) is considered an asset

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability
• Sustainability

Core Competencies (For Staff without Supervisory Responsibilities) *

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

Familiarize yourself with our competency framework and its different levels.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

UNICEF’s active commitment to diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female are encouraged to apply.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Advertised: 26 Aug 2024 E. Africa Standard Time
Deadline: 01 Sep 2024 E. Africa Standard Time