Programme Officer (Grant Management) – UNICEF
Job Description
| Job no | 555537 |
| Contract type | Temporary Appointment |
| Location | Sudan |
| Level | NO-1 |
| Categories | Education, Programme Management, Financial Management |
| Advertised | 10 Oct 2022 E. Africa Standard Time |
| Deadline | 24 Oct 2022 E. Africa Standard Time |
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, an advocate
Under the supervision of the Education Specialist (P4), the incumbent will be responsible in ensuring the availability of accurate, complete and up-to-date information required for financial and reporting related to programme components. Advise the supervisor on corrective action on discrepancies and improvement of grant management systems. Furthermore, the incumbent will be responsible in ensuring that main corporate documents, such as Annual workplan (AWP), log frames as well as donor presentations are accurate in their financial and administrative data.
How can you make a difference?
1- Monitor the allocation and disbursement of program funds
Monitor the allocation and disbursement of programme funds, making sure that funds are timely and properly disbursed, monitored and liquidated. Develop simple and effective system for informing Programme Officers (POs) and supervisors on expiring funds and disbursement schedules as per donor agreement and conditionality. Track and monitor expenditures against donor conditions and expiry dates developing and/or using various tools such as AWP tracker, PD tracker, individual grant trackers and donor specific tracker for multi-year grants. Develop an effective system that allows for education supply planning, procurement and distribution. Take appropriate recommendations or actions to optimize use of programme funds. Prepare funding gap analysis and update donor/sector contributions to Education.
- For unearmarked funds nearing expiry date, readjust fund allocations and monitor grants closely to ensure full and timely utilization.
- Specific to the current economic crisis, monitor exchange rate fluctuations on grants and adjust allocations accordingly. Advise the Section Chief to inform the donor when needed and identify alternative funding sources and/or manage and monitor the utilization of accumulated funds as applicable.
- Advise the supervisor on corrective action on discrepancies in payments processed and improvement of grant management systems, including initiating reversal of liquidations, changes of funding sources and amendments/extensions to donor agreements when needed and following-up accordingly.
- Analyze trends in donor funding and fund utilization.
2- Monitor the achievement of results and expenditures
Consolidate POs program analysis and provide substantial background general information on status of education in Sudan. Monitor the achievement of results and expenditures of grants contributing to the enrolment of children into learning opportunities, informing the donor of any deviations and initiating amendments when needed. Provide quality SITREP inputs.
3- Contribute to program reporting, donor proposals and other documentation
Make sure that all education reports and proposals are submitted as per deadlines; Contribute to programme through complete and accurate preparation of programme reports, donor proposals and other documents as required in an analytical manner, supported by evidence and data as possible.
4- Contribute to the preparation of program workplans
Draft or prepare programme work plans as required. Propose and track adjustments/changes in work plans, mid-year and/or progress reviews. Suggest relevant new approaches and practices for improving financial and narrative reporting within the section and across-sectors as appropriate.
5- Contribute to donor partnership meetings
Contribute to donor partnership meetings through accurate tracking and reporting of required financial information in line with program and project objectives.
To qualify as an advocate for every child you will have…
- A university degree in one of the disciplines relevant to the following areas: Education, Social Science, Economics, or a field relevant to international development.
- A minimum of two years work experience in a professional capacity in education programme or international development cooperation
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Experience in managing grants or donor funding
- Fluency in English and Arabic is required.
For every Child, you demonstrate…
UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues
UNICEF competencies required for this post are…
(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.
During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
Remarks:
UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable female are encouraged to apply.
Eligible UNICEF National Officer (NO) and General Service (GS) Staff Members on fixed-term, continuing or permanent contracts applying to this TA may be able to retain a lien on their existing post for the duration of this TA.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.
Advertised: 10 Oct 2022 E. Africa Standard Time
Deadline: 24 Oct 2022 E. Africa Standard Time
