MOVEMENT CONTROL ASSISTANT – UNITAMS

Job Opening

Posting Title	MOVEMENT CONTROL ASSISTANT, FS5
Job Code Title	MOVEMENT CONTROL ASSISTANT
Duty Station	KHARTOUM
Issuing Date	26/12/2022
Closing Date	25/01/2023

Org. Setting and Reporting

This position is based in Khartoum, Sudan. The incumbent will report to the Chief, MOVCON Unit.

Responsibilities

Within the limits of delegated authority, the Movement Control Assistant will be responsible for performing the following duties:

Centralized Passenger Booking duties:
• Receives customer requests, through electronic Movement of Personnel (e-MOP) and Electronic Cargo Movement Request (eCMR) in PBS/FSS System for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries.
• Assists in determining the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers.
• Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters.
• Assists in analyzing projected passenger and cargo flows in order to estimate required resources.
• Records statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside a field mission.
• Monitors contracts for the provision of transportation support and participates in the evaluation of vendor’s performance in coordination with the Contracts Management and/or the Procurement Unit/Section.

Inbound Delivery Coordination duties:
• Assists in the coordination of inbound activities for freight into the mission in accordance with mission supply chain plan with Vendor, Procurement, Centralized Warehouse and all other parties concerned.
• Contacts vendor to confirm delivery status and to review shipment documents to secure that goods are delivered according to the agreed terms and conditions on the Purchase Order.
• Assists with the collection, checking and updating of information (e.g. ETA, quantities, etc.) and documents (e.g. BOL, customs clearance, etc.), provided by commodity and freight forward vendors, in ERP system (Umoja) to facilitate downstream processes.
• Tracks and traces all deliveries and updates the Inbound Delivery with necessary information and shipment documents to provide all stakeholders with a constant status overview of incoming shipments.
• Search for issues, which may delay and/or disturb the delivery of goods and seek for remedial solutions with all parties concerned (Procurement, Vendor, Centralized Warehouse).
• Confirms delivery dates and quantities received and provides delivery confirmation documents to support virtual and/or physical receipt in accordance to agreed incoterms.
• Assists in planning deliveries, raising shopping carts and drafting SOW for freight forwarding services, including technical evaluation of bids.
• Assists in the coordination of customs, transit and other MOVCON activities, related to inbound shipments with vendors, customs and all other relevant local and national authorities.
• Ensures that daily activities are in compliance with the DOS Environmental and Waste Management policies and in line with the DOS Environment Strategy objectives.

Transport Management Module Planner and Executor
• End to End Supply chain; responsible for planning the movement of goods purchased and delivered by vendors (e.g., under Incoterms such as EXW, FCA, etc. for virtual delivery) from the delivery location to the destination.
• Display / Query DTR (UNOE). Change / Display / Query Freight Unit (FU). Plan / Change / Display / Query Freight Orders (FO).
• Allows the user to submit expected and unexpected events against the freight order in TM system.
• Manage Freight Order role in Transportation Management module (TM) enables the user to display, amend, update and enter events in a Freight Order the TM Manage Freight Order (TS.02).
• The TS.07 STO Transportation Planner enterprise role in Transportation Management (TM) enables the user to plan, organize and optimize the movement of freight and personnel to be undertaken by freight forwarders.
• Enables third party logistics providers, or other resources contracted by the UN in execution of a Stock Transportation Order (STO).
• The STO may be for movements inter-mission i.e. between different missions or for intra-mission movements between different locations.

Airfield/Air Terminal/Transport/Riverine Movement Control Office duties:
• Supervises a team of movement control assistants, passenger clerks and cargo handlers.
• Supervises the provision of passenger and cargo handling services (including Dangerous goods requiring special handling) in support of UNITAMS from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures.
• Compiles passenger and cargo manifests and communicates them to the aircrew, surface transport and riverine personnel.
• Briefs passengers on schedules, routes, timing and safety requirements.
• Monitors check-in and check-out activities for outgoing and incoming passengers and cargo.
• Participates in the integrated search and rescue and CASEVAC operations upon request.

Cargo Warehouse duties
• Supervises the activities of the Cargo Warehouse.
• Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling).
• Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labeling are conducted in accordance with the established procedures.
• Ensures that luggage and cargo are labelled in accordance with required destinations.
• Coordinates the transportation arrangements to the embarkation facility.
Administration and other duties:
• Maintains the electronic databases in accordance with the established procedures and deadlines.
• Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel.
• Participates in the development of the standard operating procedures for the related movement control processes.
• Participates in the development of budget proposals for the mission’s movement control operations.
• Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations.
• Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Conducts inventories and physical manual checks of relevant facilities and equipment.
• Performs other related duties. s as required.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High school diploma or equivalent is required. Training in the planning, coordination and control of at least two (2) modes of transport is required. A valid IATA and/or IMO dangerous goods ce1tificate is required.

Work Experience

A minimum of eight (8) years of progressively responsible experience in movement control, multi modal transportation, airline operations, logistics management or a related field is required.

Experience in working in ERP Supply Chain Modules such as Transportation Management (TM) module as well as In-bound Coordination is desirable.

Experience in the use of Centralized Passenger Booking system is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (both oral and written) is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Applying to this job opening carries an expectation to accept the offer, if selected. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential. This is a Position Specific Job Opening (PSJO), where successful candidates would be placed on the roster following a review by a United Nations Central Review Body.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.