Receiving and Inspection Assistant – UNITAMS
Job Opening
| Job Opening Number | UNITAMS-TJO- Khartoum 2022-103 |
| Posting Title | Receiving and Inspection Assistant |
| Level | GS-5 (Temporary up to 31/12/2022) |
| Organizational Unit | Mission Support Centre, Supply Chain Management, Centralized Warehousing Unit |
| Location | Khartoum |
| Number of posts | 01 |
| Issuing Date | 7/6/2022 |
| Closing Date | 21/6/2022 |
Important note: UNITAMS will only accept properly completed and signed Personal History Form (P.11) received before closing date. Please submit your application on the attached P.11 ONLY. Other UN P.11 formats, incomplete P.11, CV and Resume will not be accepted, nor will late submissions after closing date.
The selected candidate will be expected to deploy in time to commence work as soon as possible.
Applying to this job opening carries an expectation to accept the offer, if selected, subject to clearance of employment reference checks, security and medical. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. In this context, all staff are expected to move periodically to new functions in their careers in
accordance with established rules and procedures. An impeccable record for integrity and professional ethical standards is essential.
This position is locally recruited open for Sudanese nationals only.
UNITAMS will not provide accommodation to locally recruited staff.
UNITAMS is equal employer for men and women. Female candidates are strongly encouraged to apply.
DUTIES AND RESPONSIBILITIES
The position is in the United Nations Integrated Transition Assistance Mission in Sudan (UNITAMS). Supply Chain Management, Centralized Warehousing Unit. The Property Disposal Assistant will report to the Chief Centralized Warehousing Unit. The R & I Assistant will report to the Chief Centralized Warehousing Unit. The R & I function is responsible for conducting virtual and/or physical take-over of goods, checks and verifies quantity received and other non-technical details of the delivery. It also includes contacting Technical units to confirm the specifications of the order, through technical inspections, if applicable. Inbound processes include Receiving and Inspection (R&I), Serialization, Marking and preparation for Put-away of items.
Responsibilities:
Within delegated authority, the R & I Assistant at this level will be responsible for the following duties:
• Conducts virtual goods receipt and physical goods receipt, including visual inspection of received goods upon arrival.
• Determines if goods should be received into Block Stock; Verify inbound product quantity, conduct an initial visual inspection of the product, perform Confirm the virtual receipt of goods.
• Coordinates incoming deliveries with Inbound Coordinator, who is a member of the MOVCON staff.
• Serializes and updates received batches, as applicable
• Prints labels, as needed.
• Reports any discrepancies in quantities or quality to Procurement Office, Requisitioning Unit and/or Acquisition Planning Unit.
• Segregates items with discrepancies.
• Separates items for stock replenishment from those for immediate issue.
• Forwards all received items to warehouse in-processing and storage.
• Creates goods receipt report in Umoja.
Other responsibilities
• After the R & I, collects goods from the receiving area and put-away in the designated warehouse locations (storage bins).
• Assists to isolate Dangerous Goods storage from main warehouse, clearly marked with the appropriate signs to assist emergency responders and store away from main warehouse area.
• Performs physical functions related to outbound delivery for storage of put away, picking, packing, order fulfillment to the final delivery of commodities to the customer.
• Accepts irreparable items from technical units once written off to the CWH disposal area.
• Reviews open Transfer orders and initiate the picking and consolidation of items process: pulling the materials from containers, shelves/bins and pack them in suitable boxes, pallets, containers, etc. (packing should be in accordance with guidelines provided by MOVCON, Operations Manual, November 2014); and labelling each batch of materials with information such as description, Product ID, final
• Performs checks and stock takings to verify the correctness of inventory levels, locations and/or conditions of the stored items with frequency based on an ABC classification of stock.
• Performs any other task as assigned by Warehouse Manager/Supervisor.
QUALIFICATIONS AND EXPERIENCE
Education: High school diploma is required. Qualifications in Stores Management and/or stock Inventory Control would be an asset.
Work Experience:
A minimum of five (5) years of progressively responsible experience in the field of property management, inventory control, logistics, procurement, warehouse operations or related field. Experience providing services to or in a field operation of the United Nations Common System or a comparable international organization is desirable. Experience in managing warehouse materials. Demonstrated proficiency in UMOJ/SAP
ERP system is desirable.
Languages: English and French are the working languages of the United Nations
Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is required.
UN CORE VALUES AND COMPETENCIES
Professionalism: Detailed practical and theoretical knowledge of internationally accepted fuel operations and management standards with a good understanding of field support operations, programme/contract execution and administration; a thorough understanding of inventory policies, practices and procedures; proven analytical skills, including the ability to research and analyse data and develop recommendations; effective skills in raising, assigning and following up on project schedules and work orders; demonstrated ability to determine work required and assign the same correctly according to skills capability of available staff; ability to obtain information, clarification and agreement on specification to requirements;
proven ability to grasp complex concepts; logical analytical approach to solving problems using sound judgment and decision-making methodologies; discretion and sound judgment of applying expertise to complex and/or sensitive issues that are typically broad in scope; good understanding of fuel pricing methodologies and the use of price benchmarks such as Platts; good understanding of the contracting process, including ability to develop Statements of Work; good negotiating skills and the ability
to influence others to reach an agreement. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Assessment:
Evaluation of qualified candidates may include a written assessment followed by a competency-based interview.
APPLICATION PROCESS:
• Applicants must accurately complete, update, sign, and date the attached United Nations Personal History form (P.11 ONLY and forward the duly completed signed P.11 by e-mail to:[email protected]
• Applicants should COPY UNITAMS-TJO- Khartoum-2022-103 – Receiving and Inspection Assistant in the SUBJECT line of the email when submitting their signed P.11 form. UNITAMS will not consider any applications which are not received directly in the VA mailbox. Other UN P.11 formats and incomplete P.11 will not be accepted.
• Please note that any information provided on the P.11 form will be considered binding.
• The selected candidates will be subject to a reference check to verify the accuracy of the information provided in the P.11 form.
• Only applicants who are short-listed will receive an acknowledgement within two weeks from the deadline indicated on the VA.
Qualified female candidates are highly encouraged to apply.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
No Fee:
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
