Emergency Information Management and Reporting Officer (Port Sudan) – UNV

Job Description

Organization	United Nations Volunteers
Description of the assignment title	Emergency Information Management and Reporting Officer
Host entity	UNICEF
Assignment country	Sudan
Duty stations	Port Sudan
Type	National
Number of assignments	1
Advertisement end date	13/08/2026

Mission and objectives
UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families.
Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

Context
UNICEF is one of the lead agencies responding to the humanitarian crisis in Sudan, delivering life-saving assistance to children and vulnerable populations affected by conflict, displacement, disease outbreaks, food insecurity and climate-related shocks. The Sudan emergency remains one of the world’s largest humanitarian crises, requiring continuous monitoring of the evolving situation, evidence-based decision-making, timely reporting, and effective coordination across sectors, field offices and partners. To support UNICEF’s emergency coordination and response functions, the Emergency Team is
responsible for consolidating and analyzing information from multiple sources, supporting emergency preparedness and response monitoring, producing situation reports and management updates, and strengthening information systems that facilitate strategic decision-making.

The Emergency Information Management and Reporting Officer will support the Emergency Manager and broader Emergency Team in managing humanitarian information, maintaining reporting systems, developing analytical products, and ensuring the timely production of high-quality emergency reports and operational updates.

Task description
Under the direct supervision of the Emergency Manager, the UN Volunteer will undertake the following tasks:

Information Management
 Support the development and implementation of emergency information management systems and tools for response monitoring and operational decision-making in close coordination and alignment with the PME systems in place.
 Maintain and update emergency databases, tracking systems, and information repositories.
 Consolidate and manage information received from field offices, programme sections, and implementing partners.
 Conduct data cleaning, validation, triangulation and quality assurance processes.
 Support the management of emergency response monitoring datasets, ensuring consistency and accuracy.
 Maintain shared information management platforms, filing systems and knowledge management repositories.
 Develop and update dashboards, maps, infographics and other visualization products to support emergency management.

Analysis and Situation Monitoring
 Support the monitoring of humanitarian developments and emerging risks across Sudan.
 Compile, analyze and interpret multisectoral humanitarian data and trends.
 Support humanitarian needs analysis through secondary data review and information synthesis.
 Produce regular analytical summaries highlighting operational trends, response gaps, risks and priorities.
 Support emergency preparedness, contingency planning and scenario development exercises.
 Contribute to evidence generation to support strategic planning and programme prioritization.

Emergency Reporting
 Support timely preparation of humanitarian updates, briefing notes, talking points and management summaries.
 Collect inputs from programme sections and field offices and ensure consistency of narrative and data across humanitarian update products.
 Maintain reporting calendars and ensure timely submission of required emergency products.
 Support the preparation of reports, presentations and briefing packages for senior management, regional office and headquarters.
 Ensure reporting products meet UNICEF quality standards and information management protocols.

Coordination Support
 Facilitate information flows between country office sections, field offices and emergency coordination mechanisms.
 Support organization and documentation of emergency coordination meetings.
 Prepare meeting summaries, action trackers and follow-up matrices.
 Assist in monitoring implementation of key emergency action points and commitments.
 Support inter-sectoral information sharing and operational coordination.

Monitoring and Performance Tracking
 Support the integration of performance monitoring products into periodic emergency reviews.

Accountability and Data Responsibility
 Promote ethical and responsible data management practices.
 Ensure compliance with UNICEF data protection principles and information-sharing protocols.
 Support integration of age, gender, disability and equity considerations into emergency information products.
 Contribute to accountability to affected populations through analysis of feedback and community information where available

Capacity Building and Knowledge Management
 Develop guidance materials, templates and standard operating procedures.
 Support staff orientation and capacity strengthening on emergency reporting systems and information management practices.

Furthermore, UN Volunteers are encouraged to:
 Strengthen their knowledge and understanding of the concept of volunteerism.
 Contribute articles, lessons learned and success stories.
 Participate in UNV activities and promote volunteerism where appropriate.

Eligibility criteria

Age

18 – 80

Required experience

3 years

Nationality

Candidate must be a national of a country other than the country of assignment.

Assignment requirements
Relevant experience
5 years

Languages
English, Level: Fluent, Required
Arabic, Level: Fair, Desirable

Required education level
Bachelor’s degree in  Information Management
 Information Systems
 Statistics
 Data Science
 Geography/GIS
 Computer Science
 Social Sciences
 Monitoring and Evaluation
 Public Policy
 International Development
 Humanitarian Affairs
 Or another relevant field. A Master’s degree in a relevant field is preferred.

Competencies and values
 Builds and maintains partnerships
 Demonstrates self-awareness and ethical awareness
 Drive to achieve results for impact
 Innovates and embraces change
 Manages ambiguity and complexity
 Thinks and acts strategically
 Works collaboratively with others
 Nurtures, leads and manages people

Skills and experience
At least 5 years of progressively responsible experience in information management, humanitarian reporting, monitoring and evaluation, data analysis, emergency coordination support, programme monitoring or related fields is required,

Experience in:
 Humanitarian information management, programme monitoring, data analysis or emergency reporting.
 Experience developing dashboards, data visualizations and analytical products.
 Experience managing databases and large datasets.
 Experience preparing situation reports, operational updates, briefing notes and management reports.
 Experience working with humanitarian organizations is highly desirable.
 Experience supporting emergency preparedness and response operations is an asset.
 Strong analytical and problem-solving skills.
 Excellent drafting, editing and report-writing skills.
 Strong data visualization and presentation skills.
 Ability to manage multiple tasks under tight deadlines.
 Strong interpersonal and coordination skills.

Technical proficiency in one or more of the following is desirable:
 Microsoft Excel (advanced)
 Power BI
 Tableau
 Kobo Toolbox
 GIS applications (ArcGIS or QGIS)
 SharePoint
 Microsoft Power Platform
 SQL or other data management tools

Additional requirements:
 Excellent oral and written communication skills.
 Accuracy and professionalism in document production.
 Ability to work effectively in a multicultural environment.
 Sound security awareness.
 Commitment to UNICEF values and humanitarian principles.

Area(s) of expertise
Communication, advocacy, public information, Information technology and telecommunications

Other information

Volunteerism is understood as a wide range of activities undertaken of free will, for the general public good, for which monetary reward is not the principal motivating factor.

Living conditions and remarks

Port Sudan serves as the operational hub for the UNICEF Sudan Country Office emergency response. Living conditions are generally functional but may present challenges related to humanitarian operations, including security restrictions, limited services, disruptions in transportation and communications, and periods of high operational intensity. Sudan is a unique and complex humanitarian operation. It offers an exceptional opportunity to contribute to life-saving humanitarian action and to support children affected by one of the world’s largest emergencies. However, the assignment requires resilience, adaptability, cultural sensitivity and the ability to work effectively under pressure in a rapidly evolving environment. Flexibility and willingness to live and work in challenging conditions are essential.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Reasonable accommodation

UNICEF offers reasonable accommodation for UN Volunteers with disabilities. This may include, for example, accessible software, travel assistance for missions or personal attendants. We encourage you to disclose your disability during your application in case you need reasonable accommodation during the recruitment process and afterwards in your assignment.

Note on Covid-19 vaccination requirements

In addition to duty station-specific vaccine requirements, appointments are subject to confirmation of fully-vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment. It does not apply to UN Volunteers who will work remotely and are not expected to work on or visit UNICEF premises, programme delivery locations or directly interact with communities UNICEF works with, nor to travel to perform functions for UNICEF for the duration of their contracts.

Scam warning

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