Logistic Officer (Gedaref) – Welthungerhilfe
Job Description
| Organization: | Welthungerhilfe |
| Job Title: | Logistic Officer |
| Section/Unit | Operations |
| Grade Level | SG 5 |
| Supervisor | Head of Operations |
| No. of Posts | 1 |
| Duration | 6 Months |
| Duty Station: | Gedaref |
| Closing Date: | 21/06/2026 |
Duties and Responsibilities:
The Logistic Officer will have the following duties:
Procurement & Supply Chain
- Ensure compliance with WHH procedures, donor requirements (e.g., AA, BMZ, ECHO, GIZ, WFP, OCHA/SHF…), and Sudan regulations.
- Manage the procurement cycle (SPRs, RFQs/RFPs, bid analysis, and contracting).
- Maintain vendor database, price lists, and Approved Supplier List (ASL), including due diligence.
- Conduct market assessments and negotiate with suppliers to ensure value for money.
- Ensure procurement files are complete, compliant, and audit-ready.
- Update and monitor the SPR tracking sheet and report delays or issues.
- Review procurement files and payment requests before submission to Finance.
- Provide procurement updates during program meetings.
- Logistics & Asset Management
- Receive goods and prepare GRNs, ensuring compliance with specifications.
- Register, tag, and track assets, maintaining accurate records.
- Manage asset handovers, tracking, and retrieval from staff.
- Support asset verification and reconciliation exercises.
- Maintain proper filing (hard/soft) for all logistics and asset documents.
- Coordinate with suppliers and program teams to resolve issues and track deliveries.
- Warehouse & Inventory
- Maintain proper warehouse systems and stock records.
- Manage dispatches in line with approved plans, ensuring waybills and ack Track stock movements through a Warehouse Tracker and ensure proper documentation.
Fleet Management (FleetWave)
- Manage fleet operations, including vehicle allocation, driver scheduling, and movement planning.
- Use and monitor the FleetWave system for vehicle tracking, trips, and reporting.
- Ensure compliance with movement procedures and permissions in Sudan.
- Oversee vehicle maintenance, fuel monitoring, and performance tracking.
Administration & Support
- Maintain proper filing and record-keeping systems for audit purposes.
- Prepare regular reports on procurement, assets, inventory, and fleet.
- Support logistics arrangements for meetings, field missions, and visitors.
- Supervise support staff and ensure smooth office operations.
- Perform other duties as assigned by the Senior Supply Chain Officer.
Qualification, Skills, and Experience Required:
- University Degree, Bachelor’s degree in Business Administration or any relevant field
- 1-2 years’ experience in Logistics and experience with INGOS is essential.
- Government or private company experience is not relevant for this post.
- Experience with such donors as ECHO, USAID/OFDA, EU, WFP, FAO, DFID, CHF, and UNDP is an advantage.
- Fluency in the English Language, both spoken and written, is ESSENTIAL for this position
- Advanced practical knowledge of Excel and Microsoft Office is required.
How to Apply:
If you are interested in applying, please send your cover letter, CV, education, and experience certificates to the Labour Office / HAC Gedaref
All written tests and oral interviews will be at the Gedaref Office
Only short-listed candidates will be contacted. Qualified females are strongly encouraged to apply.
