Logistic Officer (Gedaref) – Welthungerhilfe

Job Description

Organization:	Welthungerhilfe
Job Title:	Logistic Officer
Section/Unit	Operations
Grade Level	SG 5
Supervisor	Head of Operations
No. of Posts	1
Duration	6 Months
Duty Station:	Gedaref
Closing Date:	21/06/2026

Duties and Responsibilities:

The Logistic Officer will have the following duties:

Procurement & Supply Chain

• Ensure compliance with WHH procedures, donor requirements (e.g., AA, BMZ, ECHO, GIZ, WFP, OCHA/SHF…), and Sudan regulations.
• Manage the procurement cycle (SPRs, RFQs/RFPs, bid analysis, and contracting).
• Maintain vendor database, price lists, and Approved Supplier List (ASL), including due diligence.
• Conduct market assessments and negotiate with suppliers to ensure value for money.
• Ensure procurement files are complete, compliant, and audit-ready.
• Update and monitor the SPR tracking sheet and report delays or issues.
• Review procurement files and payment requests before submission to Finance.
• Provide procurement updates during program meetings.
• Logistics & Asset Management
• Receive goods and prepare GRNs, ensuring compliance with specifications.
• Register, tag, and track assets, maintaining accurate records.
• Manage asset handovers, tracking, and retrieval from staff.
• Support asset verification and reconciliation exercises.
• Maintain proper filing (hard/soft) for all logistics and asset documents.
• Coordinate with suppliers and program teams to resolve issues and track deliveries.
• Warehouse & Inventory
• Maintain proper warehouse systems and stock records.
• Manage dispatches in line with approved plans, ensuring waybills and ack Track stock movements through a Warehouse Tracker and ensure proper documentation.

Fleet Management (FleetWave)

• Manage fleet operations, including vehicle allocation, driver scheduling, and movement planning.
• Use and monitor the FleetWave system for vehicle tracking, trips, and reporting.
• Ensure compliance with movement procedures and permissions in Sudan.
• Oversee vehicle maintenance, fuel monitoring, and performance tracking.

Administration & Support

• Maintain proper filing and record-keeping systems for audit purposes.
• Prepare regular reports on procurement, assets, inventory, and fleet.
• Support logistics arrangements for meetings, field missions, and visitors.
• Supervise support staff and ensure smooth office operations.
• Perform other duties as assigned by the Senior Supply Chain Officer.

Qualification, Skills, and Experience Required:

• University Degree, Bachelor’s degree in Business Administration or any relevant field 
•  1-2  years’ experience in Logistics and experience with INGOS is essential. 
• Government or private company experience is not relevant for this post.
• Experience with such donors as ECHO, USAID/OFDA, EU, WFP, FAO, DFID, CHF, and UNDP is an advantage.
• Fluency in the English Language, both spoken and written, is ESSENTIAL for this position 
• Advanced practical knowledge of Excel and Microsoft Office is required.

How to Apply:

If you are interested in applying, please send your cover letter, CV, education, and experience certificates to the Labour Office / HAC Gedaref

All written tests and oral interviews will be at the Gedaref Office

Only short-listed candidates will be contacted. Qualified females are strongly encouraged to apply.