Administration Associate – WFP
Job Description
| Organization | United Nations World Food Programme |
| Job Title | Administration Associate FTA-G6, (Multiple Duty Station) (141924) |
| Requisition ID | 141924 |
| Location | Sudan – Khartoum |
| Posted Date | 01/09/2021 |
| Closing date | 10/09/2021 |
For those who have submitted their applications previously for this position, no need to apply again.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.
Would you like to join WFP Sudan’s administration team and enable the delivery of life-changing services? Are you ready to partner with managers and other stakeholders to deliver effective administration services that will support WFP Sudan’s efforts to change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you.
At WFP, we are looking for an experienced Administration Associate, to join our Administration teams in Elobeid, Kassala and Khartoum to be hired on a Fixed Term Contract at G6 level.
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ABOUT WFP
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP Sudan has the potential to reach millions of food-insecure people across Sudan – with a total of 7.8 million people assisted in 2020. WFP Sudan, one of the largest and complex operations for WFP globally, is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).
The World Food Programme is the food-assistance branch of the United Nations. It is the world’s largest humanitarian organization, the largest one focused on hunger and food security, and the largest provider of school meals. Founded in 1961, it is headquartered in Rome and has offices in 80 countries.
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Headquarters: Rome, Italy
What is the work of WFP?
WFP is working to improve the efficiency, accountability and transparency of India’s own subsidized food distribution system, which brings supplies of wheat, rice, sugar and kerosene oil to around 800 million poor people across the country.
JOB PURPOSE
To coordinate and provide high quality, client-focused and value-for-money oriented administration services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Verify resource requirements in the area of responsibility (WFP facilities, assets, light vehicle fleet, etc.), and assist in the identification of new requirements to facilitate efficiency and cost-effectiveness of operations and services.
- Responsible for provision of services such as facilities management, travel, protocol and light vehicle management related, etc., reporting any discrepancies to the supervisor for consistent and timely delivery of services, to ensure the provision of a safe and comfortable working environment for WFP staff.
- Support the production of various data and compile and prepare reports in order to contribute to the provision of accurate information for informative decision-making and to support the effective and timely management of WFP resources.
- Contribute to planning, monitoring and processing administrative actions related to procurement, finance, human resources, etc., including contracts with external vendors to ensure all data is accurately and timely recorded, processed in WFP corporate systems and any operational issues addressed.
- Adapt and update administrative processes, supporting the implementation of operating procedures, in order to contribute to the continuous improvement of administration services in the area of responsibility.
- Answer a range of queries related to the provision of administrative services in order to support the resolution of daily issues.
- Coordinate the activities of a team of staff working in the area, to ensure individual and team objectives are met in compliance with all relevant regulations, policies, and procedures, and performance plan.
- Provide training and guidance to staff in interpretation of administrative procedures, policies, processes, and use of corporate systems to ensure consistency and efficiency of services provided to all clients.
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STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience: Five or more years of progressively responsible work experience in general administration.
Language: Fluency in both English & Arabic language.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Has demonstrated a sound understanding of WFP administrative operating standards and awareness of international humanitarian development issues through day to day work.
- Has provided ad-hoc guidance to new staff members.
HOW TO APPLY?
To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
In the application form, ensure filling the mandatory sections, attaching your up-to-date CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
Selection of staff is made on a
competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
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TALENTED WOMEN ARE ENCOURAGED TO APPLY
We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.
WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.
DEADLINE FOR APPLICATIONS
Closing date: 10 Sept 2021
- Female applicants are strongly encouraged to apply.
- WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
- This position is open ONLY to Sudanese nationals or those authorized to live and work in Sudan according to Sudanese regulations. Applicants who do not meet this criterion will not be considered for this position.
- WFP does not charge any fees at any stage of its recruitment process.
- Applicants should state the duty stations they are interested in while completing their cover letters.
- CANDIDATES ARE ADVISED TO ATTACH BOTH A COVER LETTER AND AN UPDATED CV OR UNP11 FORM. PLEASE ENSURE THAT YOUR CV OR P11 IS UPDATED
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For jobs from United Nations World Food Programme visit: WFP Jobs Page
