Logistics Associate (Port Sudan) – WFP

Job Description

Organization	United Nations World Food Programme
Job Title	Logistics Associate
Requisition ID	JR111076
Location	Port Sudan, Sudan
Closing Date	29 March 2025

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP? 

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

Responsible for the overall management of all fleet management activities (transport and workshop) and oversight of all WFP assets in the area office. Coordinated fleet operations by the procedures, normative guidelines, and business rules set by WFP.

Key Tasks and Responsibilities:

Under the direct supervision of the immediate Supervisor and in coordination with all Fleet staff, the incumbent shall perform the following duties:

1. Supervise and monitor the performance of the trucks/trailers in coordination with Traffic Monitor, to achieve maximum utilisation, vehicle routing & scheduling for timely delivery of both Food and Non-Food items in line with operational needs and Logistics policy.

2. Responsible for all workshop activities, scheduled maintenance, repair, overhaul, reconditioning, modifications, most efficiently to ensure that all vehicles/equipment are maintained to a high standard of condition.

3. Supervise WFP staff and outsourced staff in Fleet to ensure that they report on time and work effectively and are responsible to ensure that all staff carry out their duties in accordance with their Job Descriptions, including strict timekeeping and completion of timesheets.

4. Ensure all data and information related to the fleet operation are recorded via Fleet Management System (FMS), and produce the required reports on a timely basis, and analyse the information and quality of reports prior to distribution.

5. Analyse (and identify reductions of) operational costs of the Fleet operation.

6. Responsible to oversee the Fleet assets/materials management aspect of the operation, and in particular the inventory, controlling, forecasting, justification and issuance of spare parts, tyres, fuel, lubricants & consumable materials.

7. Accountable for ensuring that all administrative requirements are maintained, overseeing the timely renewals of contracts, insurance policies, etc.

8. Involved in the control and cost effectiveness of the vehicles/equipment and prepare recommendations for write-off and cost-effective way of disposal where necessary.

9. Ensure that proper Fleet administration, recordkeeping & vehicle history records are well maintained, where necessary via FMS.

10. Work in accordance with the CO Logistics Activity work plan, with special reference to the Fleet project plan.

11. Collect and collate data or information relating to improvements required for standardisation and development purposes for Fleet management and coordinate among staff in Fleet.

12. Ensure that minimum health and safety requirements are met in full, together with considerations for environmental needs.

13. Travel occasionally, as required by the Organisation.

14. Will perform any other duties as requested by immediate supervisor.

Job Requirements

Will liaise and cooperate with all other employees within Fleet and other departments within the Organisation, with particular emphasis to Logistics, Programme, Security and Senior Management. Work closely with other senior Fleet staff in Sudan.

Persons Reporting:        

• Workshop Supervisor
• Traffic Monitors(s)
• Assistance Traffic Monitors(s)
• Workshop Foreman
• Stores Supervisor
• Vehicle Inspector
• Data Clerk(s) 

Education: Completion of secondary school education, completion of Mechanical and Transport Management course at technical college, university or similar institution, alternatively undertaken a General Management course with experience in the maintenance and transport planning of both light and heavy vehicles is desirable.

Experience:  At least 6 years of experience gained in the relevant field.

   Language: Fluent in both English & Arabic

Desirable knowledge

• Good working knowledge of standard office software and desired experience using specialised Fleet software programmes.
• Proven track record in updating professional knowledge and skills in the relevant field
• Held the position of Transport/Workshop Manager (Logistician) or similar job in a company / NGO.

Performance criteria:

• Ensure that the Fleet is managed cost-efficiently to achieve maximum vehicle availability and minimum downtime.
• Ensure monthly Transport plans are prepared with the Traffic Monitor and measure the performance of the projected versus actual tonnage moved.
• Responsible for ensuring that all reporting/administrative and operational functions within Fleet are organised efficiently to maintain high standards.
• Required to establish the necessary resources to match the overall operational requirements and monitor trends upwards or downwards and adjust resources accordingly.

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact:  [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.