Supply Chain Management Associate (Logistics and Assets Management) (Port Sudan) – UNOPS

Job Description

Organization	United Nations Office for Project Services
Job Title	Supply Chain Management Associate (Logistics and Assets Management)
Vacancy code	VA/2025/B5019/29532
Department/office	AFR, ETMCO, Sudan
Duty station	Port Sudan
Contract type	Local ICA Support
Contract level	LICA-6
Duration	Open Ended
Application period	09-Jan-2025 to 25-Jan-2025

Peace and Security ClusterThe UNOPS Peace and Security Cluster (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners.  It is led by the Director, who has overall authority and accountability for the performance PSC on behalf of its clients.  The Director is responsible for administering and providing oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.  

 Background Information – Job-specific

Established in 1997, UNMAS leads, coordinates and implements mine action under United Nations legislative mandates of both the General Assembly and the Security Council, which include explicit references to remnant IEDs. UNMAS supports the UN’s vision of “a world free of the threat of landmines and unexploded ordnance, where individuals and communities live in a safe environment conducive to development, and where mine survivors are fully integrated into their societies.” 

UNMAS is a unit within the Office of Rule of Law and Security Institutions (OROLSI) within the Department of Peacekeeping Operations (DPKO). UNMAS operates under UN legislative mandates of both the General Assembly and the Security Council, or at the request of the UN Secretary-General or his designated official. When instructed by the Security Council or called upon by Member States, UNMAS deploys under humanitarian, peace and security mandates. UNMAS main headquarters is in the UN Secretariat, New York with a sub-office in Geneva. UNMAS provides direct support and assistance in the areas of explosive hazard threat mitigation to 18 countries/territories/missions, has a standby rapid response capacity and global technical advisors in the field of IEDs and Weapons and Ammunition Management. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.

Background Information – UNMAS Sudan

The UNMAS Sudan Programme is based in Port Sudan. The UNMAS Sudan Programme works closely with the Government of Sudan and international partners with an aim of reducing the impact of explosive hazards on the civilian population. Since the outbreak of the ongoing conflict in April 2023, the explosive ordnance contamination has spread extensively across the country, particularly in urban centers including the country’s capital, Khartoum, in addition to legacy contamination from the previous conflicts. UNMAS Sudan has since then launched emergency explosive ordnance risk education (EORE), expanded technical advisory capacities in support of the humanitarian community, re-activated and continues to lead the Mine Action Area of Responsibility (MAAoR), and is now preparing to resume survey and clearance operations. UNMAS also contributes to strengthening national mine action capacities by supporting the National Mine Action Center (NMAC) and providing training support to national partners.

 Functional Responsibilities

Under the direct supervision of the Support Services Manager, the Supply Chain Management Associate ensures the provision of efficient and timely logistical and asset management support. They promote a client-focused, quality, and results-oriented approach while providing assistance to the procurement unit.  Summary of their key duties and responsibilities are as following:

• Conduct maintenance and ensure the safe and secure storage of all office equipment and property, including the management of office supplies and stationery. Duties include maintaining an inventory of items, distributing supplies to staff as needed, and keeping detailed distribution records.
• Assist with shipments and customs clearance arrangements by preparing documents for UNOPS shipments (both received and sent), ensuring all necessary documentation is complete, and implementing follow-up actions.
• Register assets while ensuring accurate records, including proper asset tagging.
• Conduct physical inventory checks and physical verification of the assets, draft periodic inventory and asset reports and support in the investigation of discrepancies.
• Responsible for ensuring all lost, damaged, transferred or other unusual asset transactions are immediately reported to the Support Services Manager with supporting documents as per the donor requirements.
• Support in ensuring all stores and equipment held by the project are stored safely, correctly, and securely depending upon the item classification.
• Support in maintaining an updated list of fleet supplies and fuel under each project ensuring accurate records and ensuring there is no waste, fraud or misuse. 
• Order fleet spare parts and consumables upon request and maintain inventory including fuel distribution and recording.
• Assist in preparing the maintenance work-plan and the budget to cover transportation needs.
• Provide timely and standard monthly reports, including the fuel consumption report, maintenance report, and any other reports requested by the supervisor.
• Maintain an up-to-date filing system for the UNMAS Sudan fleet.
• Coordinate with transport companies and freight forwarders regarding shipping documents, as well as the loading and unloading processes in accordance with the established INCOTERMS.
• Assist the Support Services Manager with transactional procurement services, mainly procurement planning, conducting routine market research, setting up/enhancing and maintaining of local suppliers database, reviewing procurement requisitions, drafting tenders and assisting in preparing shortlists of suitable suppliers, drafting awards and contract administration. 

 Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

 Education/Experience/Language requirements

Education and Minimum Years of Experience: 

• First level university degree (bachelor or equivalent) with a minimum of 2 years relevant experience, OR 
• Secondary School diploma with a minimum of 6 years relevant experience.

Experience

• Relevant experience is defined as experience in supply chain management, logistics and asset management, procurement, or any other relevant field in national or international public or corporate organizations.
• Proficiency in computer literacy is required, including experience with Microsoft Office and Google Suite products, particularly Google Sheets, Google Docs, and Slides.
• Experience working with UN/UNOPS financial rules and regulations is desired,
• Experience in UN system organisations is desired.

Language:

• Fluency in English (reading, writing, speaking) is required 
• Fluency in Arabic (reading, writing, speaking) is required 
• Fluency in another UN official language is desired

 Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures,  languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. 
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process.  If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions 

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post. 
• For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete)  in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

 Contract type, level and duration

• Contract type: Individual Contractor Agreement (ICA)
• Contract level: ICS-6 (LICA-6)
• Contract duration: Ongoing, subject to organizational requirements and funds availability