Grant Accountant SHF (North Darfur) – Plan International
Job Description
| Organization | Plan International |
| Job Title | Grant Accountant SHF |
| Requisition ID | 53834 |
| Location | North Darfur PA ( Tawila and Dar Al Salam) |
| Reports to | Area Finance Coordinator |
| Grade | D1 |
| Closing Date | 7 April 2026 |
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.
We won’t stop until we are all equal.
Dimensions of the Role
The role of the SHF Project Accountant is critical for ensuring financial integrity, compliance, and efficient use of SHF/US funds. The incumbent will provide leadership in financial management of SHF/USG ensuring that will be implemented in Tawila, Dar Al Salam and Shangiltobayi. The Project Accountant will be expected to work in all the locations mentioned.
Key deliverables of the position:
- Accountability:
- Conduct compliance reviews of payment requests for SHF/USG grants.
- Ensure payment request in line with contract or quotations and procedures manual
- Support month-end closure and bank reconciliation for SHF grants.
- Support the preparation of financial reports for grants (cash and expenditure report, commitment report, planned expenses report, cash balance, etc.) and reconciliation with plan.
- Ensure daily recording of payment request received by plan.
- Ensure monthly reconciliation, control system are applied.
- Support development of a capacity plan and support activities of capacity strengthening suggested by plan
- Support the strengthening of capacities of the PRs in financial management and accounting.
- Supervise and train junior finance staff.
- Support Plan in implementing SHF audit recommendations.
- Performing any other task that could be requested by supervisor and Program Area Manager
- Business planning processes:
- Provide oversight of financial and operational management of the SHF grant and ensure projects accountability requirements.
- To ensure all grants, contracts, procurement and commodity management in compliance with donor rules and regulations.
- Support SHF/USG and North Darfur Programme strategic planning, work planning, and budgeting processes under supervision of Country Finance Manager.
- Work closely with Project Managers and country finance team and fiscal agents on internal and external financial reviews and audits;
- Leads and facilitate the proposal budgeting in North Darfur Program Area.
- Work with Programme Area Manager to develop methodology for cost recovery allocation, ensures that cost recovery procedures are observed on a monthly basis.
- Reviews budget entries and disbursements in the grants Fund tracking sheets before approval of payment requests.
- Communicates instructions and milestones within SHF project for business planning, including long-term planning, budgeting, monthly forecasting and cash flow forecasting in accordance with the donors requirements and Plan International procedures.
- Monitors monthly cash forecast and cash flow for approved grants
- Conduct monthly meetings with project managers and accountants for financial performance review and audit follow-ups.
- Reviews of final grants budget proposal before submission to Country Office and Donor.
- Ensure financial due diligence of partners is completed as part of partner assessment processes.
- Participate in grants start up workshop in financial function.
- Facilitates the capacity building of community-based organizations (CBOs) and Sudanese civil society organizations (CSOs).
- Coordinates the design regular updating of strategy for the capacity building of CBOs, local NGOs, and other collaborators on financial planning and financial management, processes including internal controls in collaboration with the people and Admin and HR, Program, Business development and risk advisor.
- Facilities and supports the implementation of the capacity building strategy.
- Accounting and treasury:
- Monitor actual grant expenditures against approved donor budget line items and obligated amount, and develop budget modifications as needed.
- Oversee all aspects of the documentation of project expenses, including financial reports from project partners.
- Ensure accurate recording and timely reporting of Indirect Cost Recovery and Matching Fund.
- Conduct quarterly field visit for review of partners’ financial reports, provide feedback on financial reports to partners and verify that project partners have appropriate internal controls in place.
- Monitors and reviews monthly bank reconciliation, community advances, and outstanding commitments
- Financial reporting and analysis:
- Reviews Program Update and Disbursement Request (PUDR) and ensures accuracy of figures and compliance to Plan and donors policies and Plan International procedures.
- Review periodic financial reports for the grants/Sponsorship projects, including year-end reporting
- Review and finalize the grants financial reports and submit to donors in timely
- Internal financial controls:
- Maintain strong internal policies, processes, and control systems in order to provide timely, consistent and accurate financial and budget management.
- Develop internal controls review work plan and checklist customize to the needs of donors and North Darfur Program Area Management Team.
- Coordinate regular review of internal controls for grants/Sponsorship project. Ensure appropriate financial controls processes, procedures and systems are in place.
- Oversee follow up finance-related audit actions for the grant’s projects.
- Identify areas of internal control weakness and report to North Darfur Humanitarian Response Manager and Appropriate managers
- People management:
- Develop training plan for all direct report and project team
- Collaborate and work closely with other Finance team in the North Darfur Program Area.
- Conduct regular meeting with the finance staff at Darfur and CO
Dealing with Problems:
- The role is managed in a matrix management relationship. The Finance accountant directly reports to the Area Finance Manager and she/he has a functional reporting responsibility to the SHF Senior Program Manager and HRM.
- This requires the development of excellent working relationships and communication skills that goes beyond regular management relationships
- The role requires the ability to analyze data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
- The role requires knowledge and expertise on multi donor’s rules and regulations as well as Plan policies and procedures.
- An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary
- Ensures that donor reporting requirements and Plan reporting requirements are adhered to
- The post holder will over-see in building the capacity of Non-finance staff and local partners.
External Communication
- Regular participation in national and INGO finance networks
- Responsible for grants projects level liaison with the external auditors
- Responsible for the grant’s projects level liaison with donors in the finance matters
- Work closely with Plan International country office staff on internal and external financial reviews and audits;
- Work closely with fiscal agents, project finance/grants/administrative staff and sub-grantees to ensure appropriate implementation of the grants project.
Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives:
Skills
- Presentation skills
- Negotiation skills
- Analytical and logical skills
- Communication skills
- Good command of written and spoken English and Arabic languages.
- Good managerial skills.
- Excellent skills in reading, writing, speaking, and listening skills.
- Ability to communication via internet.
- Ability to think creatively for development of new ideas and for presenting them to others.
- Strong interpersonal skills to cope up with stress and managing work effectively.
- Demonstrated Leadership skills to maintain team work and to build capacity of team members.
- Behavior
- Supportive towards team members
- Readiness to learn
- Ready to acquire new skills
- Ethical towards co-worker
- Team work efforts
Physical Environment and Demands:
- Must work in busiest environment outside the office with multi stakeholders.
- Must work outside in an extremely hot and humid climate to perform tasks related to Finance.
- Must work under high stresses.
- Must work off hours after daily working hours when ever requirement arises.
Qualifications:
- Master’s degree in Accounting, Finance or Financial Management, or professional qualification in accountancy international.
- A BSC degree can be substituted with an additional 3 years of relevant experience.
- Experience managing finances for SHF and US Aid funded projects
- In-depth knowledge of donor financial management rules and regulations and/or other comparable major bilateral aid grant management.
- Experience managing grant programmes or sub-granting mechanisms involving local NGOs.
- Excellent verbal and written communication skills in English.
- Experience in working in North Darfur and managing financial systems in hard to reach and conflict affected context like Darfur will be added advantage.
- Females Candidates are highly encouraged.
[Not translated in selected language]
Location: North Darfur PA ( Tawila and Dar Al Salam)
Reports to: Area Finance Coordinator
Grade: D1
Closing Date: 7 April 2026
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
