Logistics Coordinator (Kosti) – NRC

Job Description

Organization	The Norwegian Refugee Council
Job Identification	12243
Job Category	Logistics
Apply Before	20/09/2023 04:56 PM
Job Schedule	Full time

The purpose of a Logistic Coordinator is to implement delegated area of logistic responsibility and deliver a variety of procurement and other logistics related activities, including budget and procurement planning, market survey, management of warehouse, fleet, assets, communications, securing supporting documentation/archiving, reporting, coordinating, capacity building and support distributions.  

Role and responsibilities

The following is a brief description of the role.

1. Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
2. Implement NRC’s logistic systems and procedures at area level
3. Coordinate timely operational planning and management of logistic activities 
4. Ensure that local SOP’s regulate procedures at field office level, and perform periodic checks
5. Coordinate market assessment within the scope and request of programme/project developers
6. Prepare and submit reports and analysis 
7. Ensure proper filing of all support documents
8. Support line managers in procedures and require support team trainings related to logistics
9. Line management of the logistic team including recruitment and performance management  
10. Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, asset management) 
11. Ensure safe and efficient transport of staff and materials/goods
12. Perform other duties, as assigned by Line Manager
13. o motivate, mentor, lead and capacity build the team in AO logistics team
14. To implement organisational Global Logistics Handbook procedures and ensure compliance with donors and organisational policies
15. To support their implementation of the Global Logistics SOPs 
16. To ensure smooth functioning and effectivness of the team
17. To personally process and manage the most technical and complex Framework Agreements (FWA) or/and Tenders, in order to ensure best complience and efficiency and to ensure proper archiving for donors
18. To participate at the relevant meetings ensuring proper communication and coordination with other departments; and support procurement planning where relevant
19. To support preparation of budgeting and Project Procurement Plans and Country Procurement Plans
20. To ensure Procurement Tracker and Contract Follow up sheet are being accurate and updated prior to being shared as the updates with all staff
21. To ensure that stock reports and documentation is accurate and updated regularly and conduct spot checks
22. To overview development of the Asset Register and Inventory list and together with finance department conduct reconciliatitions on quaterly basis
23. To coordinate with the other organisations and attend relevant logistics meetings
24. To undertake any other duties as signed by the line manager
25. Ensure all assets are in good condition
26. Regular assets count/verification- at least twice in a year
27. Regular spot check of the stock at warehouse
28. Ensure compliance of all logistics related processes- Procurement/assets/warehouse and fleet

Professional competencies 

• Experience from working within technical expertise area in a humanitarian/ recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Fluency in English and Arabic both written and verbal.
• Minimum 3 years’ experience in procurement and contracts management at a senior level preferably within a humanitarian context
• Qualification requirement: Bachelor degree or higer 
• Good working knowledge of international supply chain operation 
• Experience and knowledge of key institutional donor’s procsurement rules and regulations;

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline

Female candidates are strongly encouraged to apply!

Email and paper applications will not be considered.

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Area Office – Kosti

Travel: 20%

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable.