Site Management Support Assistant (Gadaref) – DRC

Job Description

Organization	Danish Refugee Council (DRC)
Workplace:	Gadaref
Department/Country:	Sudan
Contract type:	National contract
Closing Date:	23 Jul 2024

 About the job

The overall purpose of the role

 Under the direct supervision of the Site Management Support Team Leader, the Site Management Support (SMS) Assistant is responsible for the implementation of DRC Sudan Site Management Support activities guided by the SMS Team Leader and in accordance with approved methodologies and tools, in line with DRC and donor policies and guidelines.

Additionally, the Site Management support Assistant will develop and maintain good relations with the displaced population and develop effective community engagement and participation mechanisms to support IDPs to take an active role in all aspects of life within the site. He/She will support on the establishment of a transparent and representative governance system in the site.

Responsibilities and Tasks

Responsibilities:

To achieve the overall and specific position’s objectives the job holder tasks and responsibilities include, but are not limited to:

Program

• Support the planning and implementation of program activities related to the provision of services and assistance to vulnerable and at-risk individuals at the site level. To this end, support theSMS Team Leader in implementing work plans and managing program activities accordingly.
• Support in training and capacity building & mentoring of community groups to take leadership on activities and representative committees including the organization of recreational activities. Additionally, Train and support the women and youth groups to identify needs and gaps and design community led projects.
• Support delivery of assistance in settlements as part of programmatic interventions, ensuring that all material needs of individuals and households in the sites requiring assistance are met.
• Support the mobilization and participation of those assisted at site level, with particular emphasis on meaningful inclusion of women, children, elderly and persons with specific needs into the decision-making processes, including supporting the running of community groups and quick improvement projects.
• Support the identification, management, upkeep and oversight of site solutions for vulnerable individuals and households identified by Protection teams during intake and vulnerability screening.
• Support with the mapping of safety risks and other hazards at site level and surrounding communities when feasible.
• Support the development of an effective referral mechanism and service mapping in close collaboration with relevant stakeholders.
• Ensure the community committees are engaged with the community groups to discuss community level issues and ensure representation of different groups in prioritizing interventions in the community.
• Support in terms of Feedback – Complaint response mechanisms including communication with communities such as attending the F-CRM desk and Mobile F-CRM as a focal point as well as carrying out awareness sessions and campaigns.
• Develop and update 4W/3Ws on regular basis for the sites supported by DRC.
• Collect site level data including service mapping data.
• Develop summary reports of the sites including information related to the number of individuals, age, gender, and disability.
• Keep records of all minutes of meetings and ensure minutes are stored on SharePoint.
• Ensure all attendance sheets are available for all meetings and are stored on SharePoint.
• Ensure all data is entered and soft/hard copies are archived.
• Keeps the records of the site different groups including site committees.
• Any other task as requested by the SMS TL.

Reporting

• Ensure that quality and accurate reports and supporting documentation on program activities related to the provision of Site Management assistance, are submitted timely and daily to the SMS Team Leader. To this end, ensure that both the hard and soft copies of all activity reports are archived on the server and/or uploaded onto online platforms for information management as relevant.
• Ensure that all information or data shared is done in a manner that upholds the principle of data protection and confidentiality

Minimum Qualification, Skills and Experience Required:

 Experience and technical competencies: (include years of experience)

Education background: (include certificates, licenses etc.)

• Minimum 2 years’ relevant experience within a humanitarian organization, prior experience in emergency responses and in refugee/IDPs camps is desirable
• Experience in community engagement mobilization. In particular, awareness campaigns, distributions or emergency response.
• Excellent knowledge of the Gadaref context
• Good experience of working directly with Sudanese and Ethiopian communities and local authorities
• Good communications skills; experience with dealing with Communities;

Computer skills (Word, Excel, PowerPoint) and basic report writing ability

Education:• University degree in a relevant field (Social Sciences, IHL, Law)

Languages: (indicate fluency level)

Arabic

English

In this position, you are expected to demonstrate DRC’ five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.  
• Demonstrating integrity: You act in line with our vision and values.

We offer

Contract length: 6  months

Level: Non- manager

Salary range: 826-932 USD

Location: Gadaref

Expected Start date: As soon as possible

Note: Female candidates are highly encouraged to apply:

Application process:

All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note.

Applications Closing Date:23 /7/2024

Need further information?

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website www.drc.org