Finance Officer – IFRC

Job Description

Organization	The International Federation of Red Cross and Red Crescent Societies (IFRC)
Date of issue:	05/08/2021
Closing date (Geneva time zone):	19/08/2021
Duty station:	Khartoum
Country:	SUDAN
status:	N/A
Accompanied status:	N/A
Vacancy No:	S00566
Grade:	Not applicable

Background

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality.

Organizational Context

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world’s largest humanitarian organization, with a network of 192-member National Societies. The overall aim of the IFRC is “to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” The IFRC works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises. The IFRC is part of the International Red Cross and Red Crescent Movement (Movement), together with its member National Societies and the International Committee of the Red Cross (ICRC). The work of the IFRC is guided by the following fundamental principles: humanity, impartiality, neutrality, independence, voluntary service, unity, and universality. The IFRC is led by its Secretary General, and has its Headquarters in Geneva, Switzerland. The Headquarters are organized into three main Divisions: (i) National Society Development and Operations Coordination; (ii) Global Relations, Humanitarian Diplomacy and Digitalization; and (iii) Management Policy, Strategy and Corporate Services. The IFRC has five regional offices in Africa, Asia Pacific, Middle East and North Africa, Europe, and the Americas. The IFRC also has country cluster delegation and country delegations throughout the world. Together, the Geneva Headquarters and the field structure (regional, cluster and country) comprise the IFRC Secretariat.

Job Purpose

The Finance Officer will be assigned responsibilities to ensure effective and efficient delivery of Finance and administration services for the Country Cluster office. The incumbent will report to the Office Finance Controller.

Job Duties and Responsibilities

Internal Control and Risk Management

• Work closely with National Societies (NS) to ensure correct booking of expenditures to the correct budget lines, ensure expenditure is incurred in full compliance with the project funding agreement, Federation Financial and Procurement Procedures.
• Process of National Society returns in the financial information System.

Financial Reporting

• Support production of financial reports due to the donors, filing of income tax returns.
• Ensure NS are aware and adhere to donor funding and financial reporting, generation of reports that help program managers monitor expenditures and balances, preparation of financial reports and updates on donor and PNs funding, and timely working advance reporting for National Societies.

Audit and Compliance

• Support with providing National Society Working Advance Documents during NS the internal and external audits.
• Ensure completeness of these documentation.
• Carrying out of SPOT check /expenditure verifications for the National Societies.
• Assist in reviewing project funding agreements and implementation of the same.

Financial Management

• Support project managers in preparation of the operating budgets.
• Review these on a quarterly basis and ensure budget revisions are prepared and submitted for upload.
• Review spending against income on the projects and report any anomalies to the respective project managers.
• Support in reconciliation of NS working advance accounts.

Monitoring

• Review social and fiscal declarations prepared by HR to ensure compliance to National Laws and regulations, monitoring accounts to ensure proper coding, check expenditures to ensure donor compliance with financial requirements and in line with Audit Recommendation.

Supplier Account Management

• Perform ageing analysis of supplier accounts and submit monthly reports to the Finance and Admin Coordinator.
• Be the focal point for reconciliation of accounts payable. Ensuring the balance sheet accounts on payables are reconciled and can be tied to respective supplier balances.

Support

• Support-trains, supports, and assists program departments in matters to do with working modalities with the National Societies especially working advance procedures.
• Assist in the communication and enforcement of all financial policies and procedures on accounts payable.

Procurement

• Finance focal point for the tender committee -Review of Supplier lists- Support pre-qualification exercise. Verification of contracts.

Administration

• supports in communication and enforcement of all financial policies and procedures.

Month End Closure

• Review 1422 AC-working Advances to National Societies.
• Review documentation as submitted by National Societies.
• Books after ensuring these are following the Project Funding Agreements and are booked to the correct appeal or pledge.
• Prepare the OJF and Clear 1422 as part of the month end closure process.

Education

• Bachelor of Commerce in Accounting or Finance management or relevant qualification. Required
• Fully qualified CPA. Required

Experience

• At least 5 years in similar positions. Required
• Previous experience in managing ECHO/USAID/EC grants. Required
• Previous experience working at the Federation Delegation, ICRC and/or National Society will be an added advantage. Preferred

Knowledge, skills and languages

• Proficient computer skills.
• Broad understanding of Red Cross/Red Crescent activities
• Budgeting and Reporting Skills
• Data and financial analysis.
• Previous Experience in managing ECHO, USAID Grants
• Financial Management

Competencies and values

The high degree of integrity, discretion, and personal conduct; Flexible and adaptable to changing working conditions; Self-motivated, proactive with good judgment and initiative; Excellent interpersonal and written communication skills; Ability to prioritize, meet deadlines and work under pressure; Sensitive to diversity; Attention to detail; Able to work in a multicultural team; Good interpersonal skills; Able to work under minimum supervision; Good stress management.

About The International Federation of Red Cross and Red Crescent Societies (IFRC)

The International Federation of Red Cross and Red Crescent Societies is a worldwide humanitarian aid organization that reaches 160 million people each year through its 192-member National Societies. 

Headquarters location: Geneva, Switzerland

Founder: Henry Dunant

Founded: May 5, 1919, Paris, France