Logistics Officer (Kassala) – IMC

Job Description

Organization	International Medical Corps
Supervisor	Field Site Manager
Section/Unit	Operation
Duty Station	Kassala
Closing Date	31 Oct 2024

The Logistics Officer is responsible for the overall management of IMC Sudan – Kassala office logistical systems and staff in accordance with IMC policies, procedures, and guidelines.  He/she will have responsibility for all matters pertaining to local procurement, contracting, warehouse management, vehicle/fleet management and asset management, distribution support and prepare and send mandatory reports to the country office log team.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

Duties and responsibilities:

Specific responsibilities include, but are not limited to:

• Manage all commodity movements, including secure warehousing, inventories, delivery, distribution, and end use supported with appropriate evidence and reports on commodity movements.
• Supervise logistics staff in accordance with organization policies and procedures, ensuring that they have the necessary support, as required. Supervise, manage, and coordinate all logistics related activities from the technical and management point of view in a professional manner.
• Assist and advise the country Log team within the IMC Sudan country structure on logistics procedures to support the projects in the most time and cost-efficient way.
• Ensures the management of field office Gift-in-Kind (GIK) management including reports
• Coordinates the field office reporting system (Warehouse, Asset & GIK, and Fleet) and ensure quality and timely submission
• Manage the supply chain on medical, non-food, food and other items within the warehouse and its movements.
• Ensure timely reporting on stock status to programs for replenishment
• Oversee the team of end-use monitors to verify that distribution has occurred according to the intentions and plans of the donors, IMC, and project partners.
• Negotiate and verify adherence to conditions and terms of the commodity transport contracts.
• Ensure adequate transport means are available for program and operational activities.
• Locate and negotiate terms for adequate warehousing with security. Ensure that warehouses are adequate, well-maintained, and meet basic safety and health requirements.
• Support the development of procurement specifications
• Prepare bids analysis and other bidding documents for approval.
• Conduct negotiations with suppliers that is transparent and documented
• Review procurement documents for accuracy before taking payment for approval

Compliance:

• Ensure compliance with IMC policies and procedures, donor regulations and local laws.
• Ensure that procurement Compliance regulations, are in line with applicable licenses and are properly documented

Human Resources:

• Manage all under supervision with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism.

Training & Capacity Building:

• Determine training needs for staff the position supervises.
• Provide input, and deliver where applicable, training for relevant staff to increase their responsibilities to build capacity, and ensure sustainability of programs

Working Relationships:

• Proactively engage with your supervisor, and key staff (Program, Finance, Medical) on all matters logistic to assist with ensuring that programmatic and project planning incorporates sufficient funding for logistical staff and logistical support mechanisms.
• Proactively engage on a regular basis with country IMC logistics teams

Representation:

• Represent IMC all Harar projects in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of IMC’s mandate, ethics, values, and standpoint with regard to other actors
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
• Respect IMC safety and security regulations.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Code of Conduct:

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding:

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. 

Equal Opportunities :

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

Minimum Qualification, Skills and Experience Required:

• BA Degree in SCM, Logistics, Marketing, Management, or related field with 4 years or above experience
• Evidence of practical experience in logistics within the field of supply chain management
• Evidence of management of logistics systems.
• Good organizational and problem-solving skills, with an analytical approach
• Good interpersonal, management and leadership skills
• Excellent communication and customer relations skills
• Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities
• Evidence of ability to work in a participatory manner with all IMC staff
• Ability to work in harsh conditions, often in remote areas.
• Negotiation, interpersonal and organization skills
• Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.
• Professionalism, Honesty, Integrity.
• Language Skills:
• Ability to read, write, analyze, and interpret, technical and non-technical in the English language
• Ability to effectively present information and respond appropriately to questions.

How to apply

If you are interested and meeting needed minimum requirements highlighted in the advertisement JD details, please submit your Application, C.V, Copy of your Qualifications & Experience Certificates, ID, Birth Certificate, through Kassala Labor Office, before 31st October-2024. The post for National Sudanese Only.