Procurement & Logistic Officer (Wadi Halfa) – MedGlobal

Job Description

Country	Sudan
City	Wadi Halfa
Type	Job
Career category	Logistics/Procurement
Closing date	14 Jul 2023

ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, officers’ coordinators, and directors to guide their practice and conduct.

The Code is organized into categories, as follows:

1. Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.
2. Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work.

MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.

POSITION OVERVIEW

The Procurement & Logistics Officer will play a crucial role in the effective and efficient procurement and logistics management of MedGlobal providing medical and health education services to people in need in Sudan. The officer will be responsible for coordinating procurement activities, managing supply chains, and ensuring timely delivery of goods and services in support of the organization’s programs. The Procurement & Logistics Officer will contribute to the overall mission by optimizing procurement processes, maintaining inventory control, and fostering partnerships with suppliers and stakeholders.

JOB RESPONSIBILITIES

Logistic

• Work with the program team to ensure that all logistics, procurement processes are followed during the projects’ implementation.
• Track and update all logistics and procurement sheets as per MG policies and procedures.
• Responsible for visibility printing material and media coverage for all projects in Sudan
• Update all Med Global Sudan tracking sheets.
• Develop and foster relationships with the local communities, ministry of health, local and International organizations, OCHA, WHO, UN agencies, and Health clusters members.
• Translate, follow and obtain legal administrative documents related to the implementation of programs in collaboration with the program manager and Headquarter officer.
• Responsible for providing all the quotations, invoices and receipts to each payment.
• Translate any procurement documents to English, if needed.
• Update headquarter office with the local security situation on a weekly basis.
• Perform other duties as requested by the Head of the local program manager or the Head of Office.

liaison

• Work on MoUs with government entities, local partners (other NGOs), track and effectively organize all project documentation.
• Liaise with all relevant national NGOs, local authorities with the aims of facilitating coordination with national NGOs and humanitarian actors to promote joint or collaborative activities.
• Obtain visas, permits, security, custom clearances and official registrations as needed.
• Arrange accommodation and transportation for staff members and volunteers.
• Work as a focal point between MG Headquarter team and local partners on the ground.
• Keep a complete and updated detailed list of all useful contacts in the Country/Mission with names, telephones, addresses and other relevant details.

Procurement

• Receiving incoming Purchase Requisitions (PRs), verify that required signature/
• authorizations, Budget Code, date required and point of deliveries are shown on the PRs.
• Prepare Requests for Quotations and dispatch to suppliers.
• Receive quotations/bids, presented to screening committee, Prepare quotations Analysis.
• Provide reliable and timely weekly procurement tracking status reports.
• Prepare and implement Procurement Orders and Procurement Agreements.
• Manage the distribution of orders to appropriate suppliers
• Accountable for the organization of reliable and cost-effective local procurement processes.
• Responsible for all Country program procurement documentation.
• Responsible and accountable for the overall success of all procurement processes.
• Keep an updated contracts tracker and inform accordingly the relevant function or Area Managers when contracts fall due.
• Arranges accommodation and transportation for staff members and volunteers.

Qualifications and Skills

• Minimum of 3 – 4 years of professional experience in logistics and procurement or any relevant experience in INGOs sector
• University Degree degree in social science, public administration, development studies, international affairs or other relevant degree
• Full command and high proficiency in English & Arabic written and spoken
• Familiarity and good knowledge of social, political, and economic conditions in the country of operation.
• Ability to establish and maintain effective professional relationships with the HQ Office, the Field Office, other international NGOs, and stakeholders.
• Knowledge of humanitarian principles, standards, and relevant issues.
• Able to work under pressure and multitask amongst chores.
• Excellent team player, proactive, and able to work in a multicultural environment.
• proficiency in Microsoft Office packages and Google suite.
• Must be Sudanese Nationality.

How to apply

To apply for this position, please send a cover letter and resume to [email protected] with the subject line: Procurement & Logistic Officer. Applications will be reviewed on a rolling basis and applicants are encouraged to apply early.