Finance Coordinator Assistant (Port Sudan) – MSF France
Job Description
| Section/Unit: | HR/Finance |
| Supervisor: | Finance Coordinator |
| Location: | Port Sudan |
| Deadline: | 04/05/2025 |
Assisting the Finance Coordinator in the implementation and follow-up of the finance activities of the mission, while executing the accountancy and payment-related tasks for the capital, according to MSF policies, standards, and procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations.
Duties and Responsibilities:
- Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.), including the translation of documents and assisting in meetings upon request
- Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)
- Carrying out delegated accounting tasks and activities for the capital, ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.
- Processing payments, ensuring that receipts and supporting documents meet the necessary quality standards.
- Filing and/or scanning hard copies of documents, entering information in the accounting software, and performing monthly closing procedures for the journals under his/her responsibility
- I’m following up on rental/service contracts and insurance dates and informing the FinCo on time to organize payments and renewals.
- When requested, replacing other members of the Finance/Accounting Manager or the Project Administration Assistants during their absence
- Works closely with the Project Finance Managers, supporting them in bank payments and any questions regarding cash payments
- Processes bank payments for the mission and is responsible for the cash box and small cash payments (including cash advances, per diem payments, etc.).
- Supports the Finco in receiving the necessary documentation for the authorities to support payments
- Visits the projects to support and train the Finance and Supply staff (e.g., training on cash advances, supplier documentation, payment procedures)
Minimum Qualification, Skills, and Experience Required:
| Education | A desirable finance, business, or administration-related diploma |
| Experience | Mission language is essential. Local language desirable |
| Languages | Essential computer literacy (Word, Excel, internet), Good working knowledge on MS Office |
| Competencies | Results and Quality Orientation L2 Teamwork and Cooperation L2 Behavioural Flexibility L2 Commitment to MSF Principles L2 Stress Management L3 |
Please note that:
- Only complete and relevant applications will be considered
- Only shortlisted candidates will be contacted
- Positions are open to everyone aged 18 and above. Women are highly encouraged to apply.
- MSFF does not reimburse the possible costs for transportation for tests and interviews that may take place during the recruitment process.
