Finance & HR assistant (Khartoum) – MSF France
Médecins Sans Frontières (MSF France) France is an international non-governmental organization working in the field of medical care in Sudan. We are looking for a qualified candidate to fill in the position of:
Finance & HR Assistant
| Work location: Khartoum, Turkish hospital | Gross Salary: Salary is in SDG equivalent to 968 USD based on the monthly bank rate |
| Duration of Contract: 3 months (service contract) | Deadline for the applications: 13 Sept 2023 |
Main Purpose
Execute administrative tasks and do follow-up of project accountancy, according to the administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep strict control over monetary resources.
Accountabilities
- Execute administrative and legal-related tasks, under the supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance, and on-time payments.
- Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
- Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labor and fiscal law compliance.
- Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR process management.
- Update Social Security Tax office employee files in order to meet legal requirements and duties.
- Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF’s interests.
- Follow up on all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
- Assist the administration manager in the provision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
- Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
- Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
- Make all administrative information available to the staff (posting, meetings, etc.)
- Classify and prepare all accounting pieces as requested by the Administration Manager.
- File the accounting documents and enter the accounting pieces in the accounting software, with the support of the Administration Manager and/or the Accounting Manager (ACMA).
- Support the Administration Manager in translating documents into the local language. Assists the Administration Manager in meetings upon request.
MSF Section/Context-Specific Accountabilities
- Supervise the cleaner and cooks
- Responsible for the administrative procedures related to MoH incentive and service agreements.
- Responsible for the office and guesthouse in terms of supply requests and allocation of new arrivals in the rooms.
- This job description may be amended in line with the activities or evolution of the Mission.
Requirements
| Education | Desirable finance, business, or administration-related diploma. |
| Experience | Essential previous working experience of at least two years in relevant jobs. Desirable experience in MSF or other NGOs in developing countries. Desirable familiar with the SAGA finance system. |
| Languages | English language and local language essential |
| Knowledge | Essential computer literacy (word, excel, internet) |
| Competencies | Results Teamwork Flexibility Commitment Stress Management |
How to apply
Interested candidates are requested to send ONLY their CVs to this email: [email protected]
Women are highly encouraged to apply for this position
