Purchasing Officer (Karari) – MSF Swizerland
Job Description
| Organization | Medecins sans Frontieres Swizerland |
| Job Title | Purchasing Officer |
| Location | Currently based in Karari locality, with potential work placements throughout Khartoum State (particularly Sharg Al Nil) |
| Section/Unit | Supply |
| No. of Post | 1 |
| Supervisor | LTL – Logistics Team Leader |
| Closing Date | 28/06/2025 |
Médecins Sans Frontières – Switzerland (MSF-Swiss) is a medical, humanitarian, impartial and international non-profit organization. MSF provides exclusively humanitarian and medical assistance to populations in need, without discrimination on the basis of race, religion, philosophy, or politics and is independent of any political, religious, military or economic power.
MSF-Swiss is seeking to employ 1 (one) qualified candidate in the Khartoum Project for the position of Purchasing Officer. Interested applicants may find the detailed job description of this position below.
Performing the day-to-day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project
Duties and Responsibilities:
- Performing on a day-to-day basis the purchasing activities of a supply office, analysing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
- Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available
- At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
- Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
- Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
- Assisting in reception control process with the storekeeper
- Performing delegated tasks according to his / her activity and as specified in his/her job description
- Encoding requests and purchases in Unifield.
- Flexibility and ability to work under pressure in an emergency project
Minimum Qualification, Skills, and Experience Required:
Education: Essential secondary education; commerce/finance related studies desirable
Experience: At least 2 years’ experience in commerce (e.g., accounting, supply, …)
Language: Essential English and Arabic language
Knowledge:
- No specific knowledge required; some IT experience desirable
Acknowledgment:
The tasks and responsibilities mentioned in this job profile are not exhaustive, other tasks or accountabilities can be required temporarily by the line manager and/or the functional manager according to the needs of the mission without a new job profile. This document can be modified over time according to changes in the organization, the mission and/or the project. Changes will be formalized in a new job profile. The job profile is an integral part of the contract.
