Area Manager(Madani)-Muslim Aid
Job Description
| Section/Unit: | Head of the program |
| Supervisor | Head of programme |
| Duty Station | Al Jazeera – Madani |
| Closing Date | 20 Dec 2023 |
Background
The Area Manager (AM) will be deployed to the Area Office as the overall humanitarian response and development interventions lead for MA East-Sudan/Gezira/Gezira to make sure that the overall humanitarian and development work is implemented in a timely and quality manner in line with MA’s standard operating procedures and mandate. The post-holder will ensure that humanitarian programs delivered are to the appropriate scale, scope, quality, and accountability expected of MA. The AM, reports to the Head of Programmes (HoP) and works closely with other key departments, such as Finance, HR, and Supply Chain. The AM is responsible for identifying needs and resources and elaborating programmatic, operational, and leadership recommendations for the humanitarian and development interventions in line with MA’s Sudan and global priorities. The position holder will play a leading role in the effective scale-up and management of MAs East-Sudan/Gezira/Gezira programs to increase impact and enable positive change for MA. The AM will ensure the implementation of MA’s East-Sudan/Gezira/Gezira program and project design and implementation in all humanitarian sectors: Livelihoods Development, Health and Nutrition, Education, Emergency interventions, and Religious Dues projects. WASH, gender and resilience activities, and programmatic considerations must be integrated throughout our programming.
Duties and responsibilities:
KEY AREAS OF ACCOUNTABILITY:
Humanitarian Programme and Operations and Support to East-Sudan/Gezira:
• Lead all humanitarian and development interventions in East Sudan/Gezira.
• Line Manage the Project Managers/Focal Persons, Senior Operations Officer, HR Officer, and Finance Officer based in Kassala and Gedaref states to ensure that all program and operational activities are implemented in a quality manner.
• Ensure strict compliance of program activities with MA national and global policies and procedures and with relevant donor regulations and agreements, SPHERE guidelines, and the NGO code of conduct.
• Take overall leadership in prioritizing response sectors and funding where this is limited, in line with MA’s Global Strategy, ensuring maximum integration between sectors where possible.
• Coordinate closely and support the SMT on response fundraising, supporting the development of high-quality concept notes and proposals linked to the response strategy, and engaging effectively with donors, UN agencies, and INGOs.
• Provide oversight for humanitarian programming implementation to ensure timely & high-quality delivery of program activities.
• Ensure quality programs and the monitoring of this through regular site visits within the response.
• As a member of a response Senior Management Team, play a leadership role in the overall management of MA emergency responses.
• Coordinate with the East-Sudan/Gezira’s Full-Spectrum Health/Nutrition, FSL, Child Protection, and Education Sectors/Clusters to ensure sound program strategies and coordination arrangements are in place.
• Ensure optimal safety and security management procedures and practices are in place for the emergency response program and continually monitor the safety and security situation, adapting staff safety and security procedures accordingly in collaboration and cooperation with the Head of Operations and Country Director.
• Oversee the effective functioning of logistics systems to procure, store, and distribute program supplies and services for the timely delivery of the project.
Programme Development and Quality:
• Collaborate with MEAL to ensure that monitoring & evaluation and accountability processes are in place and compliant with MA MEAL benchmarks and ensure that feedback is incorporated into program design and learning disseminated.
• Working with SMT members to design multi-sector response and recovery strategies, program plans, and program master budgets, ensuring sufficient technical and MEAL expertise is included within budgets, ensuring linkages with existing country programs, and a clear phased plan of action up to 1 year.
• Ensure strong accountability to beneficiaries.
Reporting:
• Produce high-quality and timely reports for MA Country Office, Donors, and within agreed reporting schedules as required.
• In coordination with the relevant Head of Programmes, ensure the preparation of timely program delivery and submit the donor reports on project activities in compliance with internal MA requirements and any relevant external donor requirements.
Capacity Building:
• Oversee the delivery of capacity-building plans to develop the requisite technical competencies in programme staff.
• Ensure that capacity-building plans and performance management systems are in place to develop the requisite competencies in staff to ensure ongoing sustainability and quality of response in coordination with the Country HR team.
Representation & Organisational Learning:
• Help shape broader sector strategies through the influence of and leadership within inter-agency coordination forums, ensuring the specific needs of women, children and the disabled are being addressed.
• Take the initiative in documenting lessons learned, good practice, and case studies to shape in-country strategies and program approaches and contribute to broader sector learning.
• Lead on organizational level program policy, innovation, learning, or representation initiatives in consultation with the Head of Programmes.
• Represent MA’s emergency response at the Coordination forums, to donors, the media, and members of the humanitarian community at the East-Sudan/Gezira level with prior acknowledgment to the line manager.
• Represent MA with relevant government ministries, HAC, and COR at the regional levels. Partner Management
• Identify potential local partners in the area based on an assessment of complementarity and added value.
• Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with MA and donor requirements. Operations Management Finance Management
• Control project budgets at the area level to avoid under/overspending.
• Ensure accurate budget forecasting and efficient cash flow management.
• Ensure timely and accurate area finance reporting.
Logistics & IT Management
• Ensure timely procurement and adherence to rules and procedures.
• Ensure quality supply management at the area level.
• Ensure proper asset management at the area level.
• Ensure proper stock management at the area level.
• Ensure proper IT systems, data backup, and protection from malware at the area level.
• Ensure sufficient and reliable means of communication at the area level.
• Ensure timely and accurate area logistics reporting.
Administration and HR Management
• Ensure transparent and timely recruitment of national staff.
• Proactively adapt the staffing structure to needs and funding.
• Ensure regular performance appraisal and career management for staff at the area level.
• Ensure timely and accurate area HR reporting.
• Ensure timely exit forms. Transparency/Compliance Management
• Minimize risk of fraud and corruption by ensuring adherence to MA conflict of interest and anti-fraud policies and procedures.
• Ensure that staff is aware of MA’s transparency and whistle-blowing policy.
Security Management
• Analyse the security context at the area level and in close collaboration with the CD/HOO contribute to defining, analyzing, and evaluating risks.
• Engage with relevant key stakeholders at the area level to ensure access and support of interventions.
• Address security and safety risks by implementing standard operating procedures defined for the area in consultation with the CD.
• Ensure the offices and houses conform to recommended security, health, and safety standards.
• Ensure all staff in the area adhere to security procedures.
• Ensure security incidents at the area level are promptly reported to the CO. General:
• Comply with MA’s policies and practice concerning child safeguarding code of conduct and other relevant policies and procedures.
• Contribute to transparent ways of working ensuring key information from projects, coordination meetings, and other information-sharing and lessons-learned fora is shared openly and transparently to build capacity and strengthen the overall MA’s response. Behaviors (Values in Practice)
Accountability:
• Holds self-accountable for making decisions, managing resources efficiently, and achieving and role modeling MA’s values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Set ambitious and challenging goals for themselves and their team, take responsibility for their personal development, and encourage their team to do the same.
• Future-orientated, thinks strategically and on a global scale.
Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, Members, and external partners and supporters.
• Values a broad definition of diversity and sees it as a source of organizational strength.
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions.
•willing to take disciplined risks.
Integrity:
• Honest, encourages openness and transparency; demonstrates the highest levels of integrity.
Minimum Qualification, Skills, and Experience Required
Qualifications:
• A relevant degree preferably a master’s degree in one of the MA’s sectors (food security, sustainable livelihoods/economic growth, nutrition, health, WASH, education, DRR/Resilience, etc.
Experience & knowledge:
• Previous experience in managing program teams and emergency response is essential.
•Previous experience in managing a large multi-sector, multi-national team.
•Previous experience in program management across multiple locations
•Experience in managing multi-donor, multi-site programs (Institutional Donors and UN agencies such as WFP and UNHCR.
•Security management experience at the regional level.
•Experience in senior-level representation
•Experience in developing and negotiating successful partnerships with institutional donors.
•Experience or knowledge of working and living in relevant regions/contexts.
•Specific experience in designing and managing consortia projects.
Skills and Abilities
•Demonstrated ability to contribute to setting up monitoring & evaluation systems in large complex programs.
•Demonstrated ability to set up learning and development processes for a large team.
•Proven ability in mentoring and coaching
•Strong language skills in English
•Ability to write clear and well-argued assessments and project reports.
•Excellent communication skills
•Proven ability to influence change at an operational and strategic level.
•Politically and culturally sensitive with qualities of tolerance, respect for diversity, patience, tact, and diplomacy
•The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
How to Apply:
Send your CV, cover letter, ID, and copy of certificates to the Al Jazeera Labor office– Start Date: 7 Dec 2023 End Date: 20 Dec 2023
•Only short-listed candidates will be invited for the test
•Qualified Women are encouraged to apply
