Grants and Fundraising Manager(Khartoum)-Muslim Aid

Job Description

Section/Unit:	program
Supervisor	Head of programme
Duty Station	Khartoum
Closing Date	20 Dec 2023

Background

The successful candidate will report to the Head of Programmes and provide inputs towards annual strategic planning, grants mapping, and resourcing cycle tracking processes with backstopping responsibility to identify, track, manage, and improve grants, country office, and partners compliance processes and systems.

Duties and responsibilities:

• Donor reporting, grants regulations/performance, and contracts management
• Lead the drafting, reviews, submission, and feedback Processes involved in all grant cycles.
• Provide support to program implementation teams on donor standards/requirements for key submissions.
• Under direct supervision of HOP, lead management to review grant contracts for alignment with extant laws and labor standards.
• Conduct regular, necessary, and timely budget variance analysis (BVA) processes/reports.
• Guide the Finance teams in PFR (period financial review) processes for institutional grants.
• Track under or overspending across grants and mitigate poor performance of donor contracts.
• Led the program implementation, finance, and operations teams to ensure careful adherence to MAS as well as donor/grants contracts compliance including adherence to supply chain/procurement and financial management and policies and procedures.
• Serve as the pivot between the program implementation and operations/finance side of MAS and in aligning MAS Grants health, Nutrition, and WASH, with the country MEAL coordinator.
• Keep up to date with donor regulations, especially relating to the HQ, MA-USA, MA-Sweden, FCDO, WFP, UNHCR, IOM, USAID/BHA, and others, and communicate relevant changes to staff and partners, ensuring links with headquarters in terms of global donor strategies and updates on regulations.
• Support the MAS Country Office in administering donor/grant team checks and balances including desk-based reviews, periodic audits, etc.
• In collaboration with the Country Director, review and sign relevant grants and contract amendments in line with the MASP strategic plan. Strategic Excellence and compliance standards
• Conduct periodic grants performance review sessions with the finance, operations, and program implementation teams.
• Conduct continuous real-time performance tracking against Grants’ KPIs.
• Under the supervision of the HOP and in collaboration with management teams, develop strategies and donor-compatible internal systems to sustain high compliance performance across the Muslim Aid Sudan Country Program (MASCO).
• In collaboration with Operations, Finance,, and Programs implementation teams carry out high-quality reporting of all institutional funding grants/ contracts
• Support overall overarching compliance of all teams to MAS’s high standards of operations. Resourcing, grants strategy, portfolio management
• Facilitate and participate in periodic planning Processes for all donor submissions.
• Identify and engage key stakeholders relevant to nurturing MAS’s in-country portfolio.
• Participate in and facilitate decision-making around resourcing, fundraising, and commitment of WP to contract processes. Compliance policies’ development, cascade, and risk management
• With the oversight of the HOP, assess relevant compliance policy needs to improve MAS internal systems.
• Conduct regular central and field-level checks for relevant policy compliance.
• With the HOP and Country Director, the Grants and Fundraising Manager will identify, Isolate, mitigate, manage, and prevent live and potential MAS Country Program operational risks.
• Maintain and update in-country risks register in line with global best practices.
• Develop a risk and compliance RAG rating system for grants and donor processes. All other duties/functions as designated by MASCO Country Director and HOP in line with the Country Program strategic plan.

Minimum Qualification, Skills and Experience Required:

• Bachelors and/or Masters qualification/degree(s) in grants management, fundraising, accounting, business administration, public health, or another related field.
• Additional Post-graduate certifications and charters are an added advantage. (and/or background of relevant pedigree in fast-paced performance-driven social enterprise organizations is also equivalent). Experience
• Management-level experience to include contracts oversight, budget holding responsibility, fundraising, operations, and finance management.
• Experience in proposal and report writing with a proven ability to secure donor funding. •Experience in the charity sector and/or in impoverished, post-conflict, or other challenging environments.
• Fluent in written and spoken English.
• Willingness to accept basic living and working conditions.
• Commitment to the goals and principles of MAS. Skills
• Familiarity with performance management tools and systems including MRPs (monthly reporting packs), MERs (month-end reviews), BVAs, etc.
• Demonstrated management and organizational skills, with meticulous attention to detail.
• Strategic and innovative thinker with a proven ability to communicate a vision.
• Excellent IT, interpersonal, written, and verbal communication skills.
• Demonstrated financial skills: budget monitoring and financial reporting.
• Demonstrated problem-solving skills: providing solutions to challenging situations.
• Demonstrated management skills in emergencies.
• Ability to communicate complex ideas with others.
• Ability to learn and apply new skills and techniques on the job.
• Ability to work effectively with others in a cross-cultural environment, as a leader and influencer. Personal attributes
• Auditable pedigree in resource/contracts management
• Integrity and an ethos of incorruptibility.
• Motivated and hardworking.
• Openness to learn, relearn, and unlearn.
• Strong ability to manage time well and work to multiple and strict deadlines under pressure.
• Reliable and conscientious approach to duties.

How to Apply:

Send CV, cover letter, ID, and copy of certificates to Al Jazeera Labor office– Start Date: 7 Dec 2023 End Date: 20 Dec 2023

•Only short-listed candidates will be invited for the test •Qualified Women are encouraged to apply