Human Resources Assistant – UNV
|Organization||United Nations Volunteers|
|Duty Station||Khartoum (SDN)|
|Duration||12 months with the possibility of an extension|
Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
Description of task
Under the supervision of the Human Resources Manager, the UNV Human Resources /Administrative Assistant will:
- Serve as the focal point for issuance/renewals of UN ID cards for all staff and personnel (FT/TAs, Consultants, Individual Contractors, international and national UNVs, Interns, standby partner personnel, etc.)
- Assist newly arrived international staff with administrative formalities related to their security/ground passes, the opening of bank accounts, submission of completed Check-in forms and related documents, liaising with Admin colleagues for travel and accommodation reservation;
- Serve as the HR business partner for UNVs including developing and maintaining the office’s leave record system for UNVs, in accordance with UNICEF rules and regulations, advising the personnel on the procedure to follow and ensuring that due processes are timely and duly followed;
- Maintain and generate automated databases containing HR related statistics and generating periodic reports, as relevant;
- Provide logistic support for HR related meetings, briefing sessions and workshops;
- Any other related tasks as may be required or assigned by the supervisor.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignments and promote voluntary actions through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take an active part in UNV activities (for instance in events that mark International Volunteer Day);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Provide annual and end of assignment self-reports on UN Volunteer actions, results, and opportunities.
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
Required degree level
Bachelor degree or equivalent
Educational additional comments
Bachelor’s degree in Public Administration, Social Sciences, Business Administration, International Relations or other related fields.
At least 5 years of progressively responsible administrative or clerical work experience is required.
Experience in providing support in HR Management is an asset, as is experience working in the UN or other international development organization.
- English(Mandatory), Level – Fluent
- Arabic(Mandatory), Level – Fluent
Area of expertise
Human resources management and development, Administration and administrative assistance
Area of expertise details
- Excellent oral and written skills; excellent drafting, formulation, reporting skills;
- Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners,
- Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;
- Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;
- Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;
- Have affinity with or interest in serving Sudan`s children, volunteerism as a mechanism for durable development, and the UN System
Check these Courses:
Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Professionalism, Working in Teams
* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. This is a national UN Volunteer assignment, therefore only nationals of Sudan and legal residents in Sudan with the status of refugee or with the status of being stateless are eligible to apply. Application deadline: 31-08-2021
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