Voucher Examiner – US Embassy

Job Description

Hiring Agency:	Embassy Khartoum
Announcement Number:	Khartoum-2023-013
Position Title:	Voucher Examiner – All Interested Applicants (Voucher Examiner/ Alternate Cashier)
Open Period:	04/03/2023 – 04/19/2023
Series/Grade:	LE – 0420 7
Salary:	USD $15,922
Work Schedule:	Full-time –
Promotion Potential:	LE-7

Duty Location(s):

in

Khartoum, SU

Telework Eligible:

No

For More Info: 

• HR Section
• 0187022000
• [email protected]

Overview

Hiring Path:

• Open to the public

Who May Apply/Clarification From the Agency:

•    All Interested Applicants

Security Clearance Required:

Public Trust – Background Investigation

Appointment Type

Permanent

Appointment Type Details:

Indefinite subject to successful completion of probationary period.

Marketing Statement:

We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply

Summary:

The work schedule for this position is:

Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time (8 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:

No

Relocation Expenses Reimbursed:

No

Travel Required:

Not Required

Duties

This is a non-supervisory position in the Financial Management Office. The incumbent serves as a voucher examiner responsible for the preparation, review, and verification of claims for payment of goods and services provided by employees and vendors. The incumbent’s daily duty is to administer, and perform work consisting of the examination for accuracy, legality, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment. The incumbent acts as the main point of contact for PSU payment issues and counterparts in CGFS Charleston regarding all vouchers processed at Embassy Khartoum including CitiBank procurement card payments. Provides expert advice on USG disbursement process and takes an active role in assuming that claims submitted are in settlement of legitimate obligations incurred in compliance with USG standard regulations. 

Incumbent acts as post’s Alternate cashier to the Principal Class B cashier, providing a full range of cashiering International Cooperative Administrative Support Services (ICASS) and cash management services including payments processing, collection, and accommodation exchange, reconciling financial transactions, and serving as the Representative of the US Disbursing Officer to the three agencies represented at Embassy Khartoum.

Qualifications and Evaluations

Requirements:

EXPERIENCE: Three (3) years of progressive experience in the field of allotment accounting, general accounting, or bookkeeping, auditing, or related accounting work is required.

Job Knowledge:

Must have an intermediate understanding of host country laws and regulations, as they have an impact on Embassy financial operations including taxes, insurance, contracts, leasing, and other financial transactions and instruments produced by the Mission and under incumbent’s administrative responsibilities.

Education Requirements:

Two (2) years of university level studies is required.

Evaluations:

LANGUAGE:  

English: Level III (Good Working Knowledge, speaking, reading and writing) is required. (This may be tested)

Arabic: Level IV (Fluent, speaking, reading and writing) is required. (This may be tested)

SKILLS AND ABILITIES:

• Strong computation, analytical and organizational skills are required along with excellent oral and written communication skills.
• Proficiency in Microsoft Office applications, such as Excel and Word, and ability to effectively manage technical applications relating to finance. (This may be tested)
• Good Keyboard skills required. (This may be tested)

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Benefits and Other Info

Benefits:

Agency Benefits:

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in U.S. Mission may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other Information:

For the current COVID-19 Requirements please visit the following link.

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given. 

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

How to Apply

How to Apply:

All candidates must be able to obtain and hold a Public Trust clearance. 

To apply for this position click the “Submit Application” button.  For more information on how to apply visit the U.S. Embassy, Sudan. or ERA Application Video.

Required Documents:

In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.

• University Degree
• Other Document (Experience certificates)
• Other Document 2 (Experience certificates)
• Passport
• Proof of Citizenship

Next Steps:

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email. 

For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in U.S. Mission.