PHARMACY SUPERVISOR (Atbara) – MSF Spain
Job Description
| Organization | Medecins sans Frontieres Spain |
| Job Title | PHARMACY SUPERVISOR |
| Location | River Nile – Atbara and Project Sites |
| Section/Unit | Medical and Paramedical |
| Supervisor | Mission Pharmacy Manager / Project Medical Referent |
| Salary | 1309 USD |
| Closing Date | 16 Dec 2024 |
Ensuring general functioning of the pharmacy and supervising pharmacy supply chain processes in accordance with MSF standards, protocols and procedures, in order to ensure its efficiency and operating availability.
Duties and responsibilities:
- Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols (controlling pests and rodents), implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according to MSF protocols, national regulations and in cooperation with the logistics department.
- Coordinating the delivery, reception and recording of international and local orders, in close coordination with the logistics department, updating stock files and informing line managers on their status (shortfalls, over-stocking, expiry dates), in order to permanently ensure security stock levels and ensure efficient management of stock.
- Supervising orders of medical and drug material in order to ensure an efficient and appropriate consumption pattern under budget constraints.
- Supervising the supply of drugs to patients, according to medical prescriptions, informing them on consumption patterns and keeping conditions in order to ensure their therapeutic progression
- Ensuring efficient supply to other pharmacies managed/supported by MSF according to orders and stocks, and using cold chain when needed. Monitoring and analyzing orders of depending on pharmacies in order to avoid ruptures of stock or having expired drugs.
- Supervising, with the HR department, the associated processes (sizing, staff shifts, recruitment, training, performance evaluation, development and internal/external communication) of the pharmaceutical team and the nursing staff, in order to ensure both the sizing and the amount of knowledge required and to improve their dispensing capabilities.
- Recording all items received and issued in computer (Isystock) and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
- Assisting in training of nursing staff regarding dispensing of drugs and their side effects
MSF Section/Context Specific Accountabilities
The pharma supervisor is responsible for the management of the stocks and supply of the Pediatric Atbara Hospital, also supporting the external structures as warehouses or other structures if need it.
Medical Stock Management
- Plans and submits orders for drugs, medical devices, equipment, consumables.
- Tracks orders and takes delivery of articles, checks them and puts them away.
- Updates all in/out movements on each article stock card/ update of the Isystock as regular
- Checks expiry dates and storage conditions (humidity, temperature, etc.).
- Monitors weekly consumption.
- Carries out a physical inventory at the end of every week if required
- Re-evaluates, together with the coordinator, the buffer stock in light of the outbreak’s evolution
- Informs the coordinator in the event of a problem (e.g. risk of shortage, delivery errors,
transport problems) and ensures management of these problems. - Good knowledge of MSF Pharmacy Management tools, stock cards, isystock.
Supply for treatment sectors
- Prepares orders for the different services according to the needs and standers.
- Supervises supply (orders/deliveries/consumption) of the different wards.
Other tasks
- Support the MoH in management of their stock, analysis and collection, donation and provided the weekly analysis.
- Participates in team meetings when required.
- Attends and prepare trainings for the pharma staff.
- Follow up strictly the communication lines, with the managers.
- Report to the PMR /Pharma Mission the necessary information for follow up and technical support.
- Maintaine at all time good atmosphere in the workplace including commitment with the behaviour policy of MSF
Minimum Qualification, Skills and Experience Required:
| Education | Essential University bachelor’s degree of pharmacy management or nursing related studies or medical profile. |
| Experience | At least 2-year certified work experience as a pharmacy managerDesirable previous Experience with other NGOs.Mandatory Sudanese Pharmacy registration. |
| Languages | Mission language and local language essential Arabic and English |
| Knowledge | Essential computer literacy (word, excel and internet) |
| Competencies | Results and Quality Orientation Teamwork and Cooperation Behavioral Flexibility Commitment to MSF Principles Stress Management |
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
How to apply
Applications must be submitted in English Language including:
- CV, Copies of Certificates, National ID, Cover Letter, Sudanese Pharmacy registration, Labour card and Contact numbers.
Interested candidates are requested to submit their application to the HAC Office in Aldamer, in sealed envelope mentioning (MSF Spain – application for PHARMACY SUPERVOSPR)
MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association. Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF. MSF OCBA is a people-focused humanitarian organization that offers a diverse, collaborative, and inclusive work environment. We believe this approach enhances our work and we are committed to equity in employment. We embrace diverse backgrounds of people working together to exhibit their passion in action for the social mission of MSF. All applications will be treated with the strictest confidence. MSF provides a work environment that reflects the values of gender equality, teamwork, integrity and a healthy balance of work and life. MSF does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment and discrimination. All selected candidates will, therefore, undergo reference checks.
Test and interview will be carried out in English.
Only short-listed candidates will be contacted.
Opening date : 09/12/2024 Closing date : 16/12/2024
