Finance & Admin Officer(Madani)-Muslim Aid
Job Description
| Section/Unit: | Finance |
| Supervisor | Country Finance Coordinator |
| Duty Station | Al Jazeera – Madani |
| Closing Date | 20 Dec 2023 |
Background
To be responsible for the day-to-day general financial functions of the Muslim Aid Country Office, assisting the Finance Coordinator – Finance Department supporting finance staff, and other departments This includes financial management, partner capacity building, budgeting, donor reporting, and general accounting support.
Duties and responsibilities:
•Monitor budgets and expenditures and contribute to budget planning and revision.
•Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
•Oversee bank transactions, including opening, closing, and reconciliation of bank accounts.
•Assisting the National Society with working advance settlement on a monthly/quarterly basis.
•Ensure supporting documents for NS settlement are completed based on agreement and technical guidelines.
•Assist program staff with travel expenses and working expenses reimbursement/settlement.
•Assist program and operations for requisition submission as needed.
•Support line management to prepare budget monitoring and analysis for all pledges under operations, including accrual reports.
•Support line management collecting data to create Budget versus Actual Analysis under IRCS operations budget
•Prepare and submit timely and reliable financial updates, reports, and statements.
•Provide adequate administrative technical support to the program and operations.
•Coordinate visa issuance and other arrangement for delegates, visitors, and national staff with NS International Relations Department / Legal Department.
•Responsible for all travel arrangements of the delegation staff, flight bookings, and purchase of tickets; make hotel/accommodation reservations clear the payments, and keep records thereof.
•Ensure proper welcome arrangements for staff, delegates, visitors/consultants including pick up/drop from/at the airport in coordination with the NS fleet.
•Work with HR Officer to prepare monthly salaries and incentives for Volunteers to ensure appropriate documentation and oversight.
•Ensure there is a Standardized filing system applied throughout the whole program/operations.
•Develop a process to review the filing system (hard and soft files) every month.
•Keep track of all admin documents including registration all internal & external correspondence and records updated.
•Ensure good and clear communication, knowledge, and information-sharing mechanisms with MA, staff.
Minimum Qualification, Skills, and Experience Required:
Qualifications:
-Associate’s or bachelor’s degree in accounting, finance, or related field preferred.
-Other professional qualifications such as a Finance certificate
Experience :
-3 years experience in Finance within an International non-profit organization.
-Familiarity with accounting software. knowledge, Skills , and abilities
-Good knowledge of accounting and bookkeeping procedures.
-Dynamic problem-solving skills.
-Professional and excellent customer service skills.
-Knowledgeable in basic accounting/bookkeeping practices and processes.
-Computer knowledge and experience using Microsoft Suite (mainly Excel) and other accounting and data input software.
-Excellent communicator, both spoken and written.
-Strong organizational and time-management skills.
-Thrives working both independently (a self-starter) and collaboratively.
-Dependable, respectful, and consistently works to uphold organization ethics and standards.
-Amazing time management skills.
-Ability to work independently and on a team.
-Incredible attention to detail to catch errors.
How to Apply:
Send CV, cover letter, ID, and copy of certificates to Al Jazeera Labor office–: 7 Dec 2023 End Date: 20 Dec 2023 •Only short-listed candidates will be invited for the test
•Qualified Women are encouraged to apply
