Human Resources Officer (Madani) – Muslim Aid

About Muslim Aid

Muslim Aid was established in the UK in 1985 by community leaders from 17 Islamic organizations in response to the drought in the Horn of Africa. We are a faith-based British international charity that provides help to people who are victims of natural disasters or conflict or suffering from poverty, hunger, disease, illiteracy, discrimination, homelessness, debt, unemployment, injustice, deprivation, or lack of skills and economic opportunities.

Muslim Aid’s Sudan country office was established in 1991 in response to the ongoing needs of the Sudanese people living through conflict and the effects of drought. Our office is based in Khartoum and delivers emergency response and strategic aid programs.

Position Summary

To provide functional and technical Human Resource Management support and implement operational plans to enhance the project’s performance through people.

Duties and responsibilities:

Applies policies and procedures with respect to MA policies and processes.

Prepares registration of employees to the Social Insurance & Tax office & related payments on a monthly basis.

Assures payrolls, salary administration, and final submission of payment slips to finance.

Prepare and ensure all staff have the appropriate contract and personal files are kept up-to-date at all times.

Monitors all paid and unpaid leaves of staff by adequate reporting in the system.

Makes sure files are in coherence with HR guidelines and in line with country legislation.

Prepares certificates and other HR documents when needed.

Provide translation to HR documents if needed.

Prepares all correspondence with partners (authorities, tax offices, Ministry of Labor, etc.).

Makes sure all main HR documents are available, translated, and understood by staff at all levels.

Assist in the implementation of the HR support functions in accordance with given action plans.

Assist in the updating of personnel files and files, including contracts, leave, illness, assessments, etc., and ensure their archiving.

Provide support in recruitment processes when needed, including advertisements, filling applications, summoning of candidates, organization of interview locations, etc.

Receive, distribute, and save emails, documents, and reports, HR, administrative, and financial documents in accordance with procedures.

Following up on timesheets and monthly HR reports from/with field offices.

Qualification

• BSc or Higher Diploma in Human Resources Management, Business Administration, or a related field.
• Good knowledge of the Sudan Labour legislation.
• At least 3 years relevant experience preferred within INGO
• Proficient in employee relations matters.
• Able to communicate well with all levels of people.
• Good report writing skills.

How to Apply

Closing Date: 21 Sept 2023

Interested candidates are requested to submit their applications through Email: [email protected] – Females are encouraged to apply