Supply Chain Officer (Al-Gazira)-Save the Children

Job Description

Job Identification	4876
Section/Unit	Programme Implementation
Supervisor	Supply Chain Coordinator
Duty Station	Al-Gazira
Closing Date	20 Dec 2023

Background

The Supply Chain Officer will support the office s/he is assigned to in the execution of all supply chain-related tasks involving the Al-Gazira office. S/he will be the main link between the area offices and the SCI national supply chain, with the primary responsibility to ensure the effective communication and efficient flow of program supplies from markets to program sites in Al-Gazira.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

 Duties and responsibilities:

Warehousing Management  

• Stores Management: Responsible for Stores/warehouses supervision (all stores in Al-Gazira), including maintaining proper store records, proper stacking, proper ventilation, proper safety and security measures, etc. 
• Consignee: serve as consignee responsible for the physical receipt/count of all equipment/goods, received from suppliers and/or sent from Field to Al-Gazira for maintenance or any other purpose and responsible for dispatching them after maintenance. 
• Good Receipt Note (GRN): Responsible for the preparation of Goods & supplies receipts notes. 
• Dispatch and transportation of goods & supplies: Perform the tasks for transportation from Al-Gazira of purchased/acquired Goods & supplies. Responsible for the preparation of the required detailed waybills. Follow up the loading processes and the communications with transporters and the point of delivery, until the receipt of GRN and/or authenticated waybill(s). 
• Reporting: responsible for reporting on stock status and consumption tracking of all goods, supplies and items in the entire store in Khartoum. 
• Stock replenishment: maintain records of the desired minimum & maximum level as per Agency standards. Follow up on the process of replenishment of stocks of all items in the store.  
• Gate Pass: prepare gate pass to be approved for all items leaving the Office premises, and ensure adherence by all. 
• TIM: Attain TIM training and further work on data provision for TIM warehouse Report. 

Fleet Management 

Under the direct supervision of the Senior Supply Chain Officer. 

• Ensure all vehicles are mechanically sound and in good condition at all times according to driver standing instructions.   
• Ensure that all drivers adhere to SCIS policy and procedures for vehicle services maintenance and conduct driver’s performance reviews.  
• Ensure vehicles hired by projects have agreements and payments made as agreed and on time. 
• Allocate vehicles by ensuring they are assigned as per program needs and that the vehicles are fueled on specified days and fuel liters recorded in the logbook.  
• Ensure vehicle insurance and road licenses are renewed when they fall due and copies of the same are properly filed. 
• Prepare and follow up arrangements for land/air transport of goods and materials from HQ to FOs, in direct relationship with the Senior Supply Chain Officer.  
• Prepare the necessary documents and logs. for producing the fleet monthly reports.  
• Following up with any documents related to SCI vehicles (ownership, disposal, and loan).  

Asset Management 

• Under the direct supervision of the Senior Supply Chain Officer work on performing the Periodical Physical Asset inventory and, 

Prepare the updates for the inventory assets register (including tagging and receiving assets disposal forms). 

• Assist with the HAC annual and bi-annual reports for assets, and donor report on asset section when required. 
• Assist with ensuring all SCI Assets are updated every month. 

Procurement and Facilities Tasks  

Under the direct supervision of the Senior Supply Chain Officer to perform dispensing/clearing of requested (petty cash(advance) for any required logistics work

• (Such as advance/instantly paid fees with Traffic Authorities, Casual labor for loading/offloading …etc.)  
• Vehicle and generator supplies: monitoring fuel, lubricants, vehicle, and generator spare parts, and related supplies and producing periodic consumption reports/stock status reports.  
• Assist and follow up the with procurement process to ensure the availability of all claims supporting receipt documents as to be paid within the SCI payment terms.  

Staff, Performance Management & Capacity Building 

When applicable to:- 

• Lead, supervise, and motivate direct reports, ensure they have clear objectives, and receive meaningful feedback on their performance regularly (in line with Save the Children performance management procedures). 
• Create and maintain a cooperative, collaborative, and positive working environment where staff have clear roles and responsibilities, participate in decision making, and are supported in progressing towards their objectives. 
• Lead on capacity building of direct line reports through coaching, mentoring, and training.

Child Safeguarding 

• Act as an ambassador for child safeguarding in both professional and personal life. Never abuse a position of trust and authority. 
• Keeping children we work with safe from deliberate harm/risk or inadvertent harm/risk. This is a top organizational and personal commitment, and the standards of behavior towards children expected by the organization should reflect both in your personal and professional life.  
• Behave towards children in a way, that reflects the Code of Conduct, CSG Code of Conduct, and Child Safeguarding Policy.  
• Report any CSG issues or concerns in a timely way according to the Country reporting system and procedures. (At least two reports per year). Ask if unclear on anything to do with child safeguarding, such as which concerns should be reported, how to report concerns, and how to respond to them.  

Minimum Qualification, Skills, and Experience Required:

Bachelor’s degree in administrative sciences. An MBA is desirable. 

1 to 3 years of proven experience in administrating Supply Chain functions: – Warehousing, Fleet, Procurement, and Asset Management, Good command of and ability to understand Supply Chain issues. 

How to Apply

Females are highly encouraged to apply.

Kindly apply through the below link. Only short-listed candidates will be contacted for next steps. The closing date will be on 20/12/2023. Any application after this date will not be considered. All interviews will be done in the Save the Children office or remotely.

Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents. SCI will be undertaking child safeguarding checks for all candidates. The selected candidate will be asked to provide a police check before signing the contract.